Associate Director Of Procurement Services

University At Albany Albany , NY 12201

Posted 2 months ago

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research and public service engages a diverse student body of more than 17,900 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City and the Adirondacks.

Job Description:

Under the direction of the Director of Procurement Services and Asset Management, the Associate Director is responsible for daily oversight of Procurement Services. The Associate Director supervises five staff, provides technical assistance in formulating procurement policy, and provides procurement guidance and direction to the University community. This position interacts with all levels of the University as well as vendors, System Administration, OSC, OGS, and OAG. Functional responsibilities include: overseeing the processing of purchase requisitions, awards of purchase orders, effective and efficient preparation of Requests for Information (RFIs), Requests for Quotes (RFQs), Invitations for Bids (IFBs), and Requests for Proposals (RFPs) in accordance with University, SUNY, and State requirements. In addition, this position develops, reviews, and coordinates finalizing campus contracts, agreements, and leases for final approval.

Primary Responsibilities:

  • With a customer service focus, provide leadership and oversight of daily operations

  • Provide supervision, training, performance plans and evaluations of all staff in a timely manner

  • Provide oversight and direction to staff throughout the entire procurement to contract award process

  • Proactively monitor procurement requests to ensure timely and accurate processing

  • Develop and maintain metrics for tracking departmental performance

  • Develop, document, and implement departmental procedures to improve efficiencies and ensure compliance with NYS and SUNY procurement rules while effectively meeting customer requirements

  • Advise and train the University community of procurement policies and procedures

  • Assess the impact of changes in procurement laws and policies to recommend and implement modification of existing departmental procedures

  • Interpret and assure compliance with SUNY policies and procedures and State laws and regulations

  • Provide proactive communication with OSC, OGS, OAG and SUNY regarding procurement activities while maintaining independent authoritative knowledge of policies and regulations

  • Develop highly complex, customized procurements and contracts requiring development of unique specifications and/or integration of many diverse strategic, financial, contractual, and risk management elements to ensure all legal requirements are met and satisfactorily meets the needs of the campus

  • Provide problem resolution and research associated with contracts or other purchases

  • Responsible for monitoring existing contracts and developing a process for competitively bidding on a timely basis


Minimum qualifications:

  • Bachelor's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization

  • Minimum of five years of increasingly responsible administrative and supervisory experience in the areas of State and/or Federal government purchasing and contract administration with hands-on experience including developing complex RFP's and RFP evaluation instruments, contract development and negotiation of contract terms

  • Proficient in the Microsoft Office (Excel, Word, Outlook)

  • Demonstrated ability to manage multiple projects and tasks simultaneously

  • Demonstrated ability in effective communications (written and verbal)

  • Ability to work both independently and as part of a team

  • Excellent organizational and time management skills including the ability to prioritize tasks

  • Strong analytical and interpersonal skills

  • Address your ability to work with a culturally diverse population in your application

Preferred qualifications:

  • Experience in a large college or university setting

  • Public Purchasing Officer Certification (CPPO), Certified Professional in Supply Management (CPSM), Masters in Business related field, contract law legal studies, or equivalent certification

  • Applied knowledge of real estate leasing contracts and construction contracts

  • Applied experience developing and implementing procurement policies and procedures

Additional Information:

This is a promotional opportunity for current UAlbany employees.

Eligibility for Consideration:

  • You must be employed at the University at Albany campus.

  • You must be in a State funded UUP professional position (MC employees are not eligible).

  • You must have a permanent, term, or probationary appointment (temporary employees are not eligible).

For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4.

Professional Rank and Salary Range: Staff Associate, SL-4

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at


Please apply online via

Application Instructions:

Applicants MUST submit the following documents:

  • Resume

  • Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications

  • List of references

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

Closing date for receipt of applications: July 24, 2019

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Associate Director Of Procurement Services

University At Albany