Associate Director Of Human Resources

Quincy Public Schools
JOB DESCRIPTION

ASSOCIATE DIRECTOR OF HUMAN RESOURCES

POSITION SUMMARY: Under the direction of the Senior Director of Human Resources & Educator Development, the Associate Director of Human Resources assists in the oversight and administration of all human resources services and functions.
QUALIFICATIONS: Minimum 2 years of relevant experience required, with experience in a Massachusetts public K-12 district highly desirable. Other requirements:

• Bachelor's degree is required; Master's degree is preferred

• Experience as a paralegal or equivalent experience is preferred

• Experience with contract bargaining and labor relations is preferred

• Experience in a supervisory role preferred

• Ability to handle multiple tasks in a fast-paced office environment

• Ability to work independently and as a team member

• Excellent interpersonal and communication skills, both verbal and written

• Ability to communicate with tact and diplomacy

• Ability to develop and foster positive working relationships with all employees

• Ability to manage confidential information in a professional manner

• Excellent time management and organization skills

• Strong problem analysis and resolution skills

• Understanding of Human Resources practices and employment law, including FMLA, CORI, SORI, SAFIS, FERPA, and relevant Massachusetts state laws

• Strong working knowledge of MA DESE Educator Evaluation process

• Familiarity with TeachPoint Educator Evaluation management software is a plus

• Proficiency with Microsoft Office, Google Suite and other relevant software

• Familiarity with Aspen, MUNIS or other data reporting and payroll systems

• Ability to work flexible hours as needed
  REPORTS TO: Senior Director of Human Resources & Educator Development
  SUPERVISORY RESPONSIBILITIES: Provides supervision to Human Resources office staff as designated by the Senior Director of Human Resources & Educator Development.
  DUTIES and RESPONSIBILITIES:
  1.Track employee attendance including Leaves of Absence
  2.Track educator MA DESE licensure
  3.Manage Educator Evaluation online tracking system, currently TeachPoint, including updating plans, supervisors, dates, troubleshooting user issues, etc…
  4.Plan for and attend Job Fairs as well as follow up with applicants
  5.Track educator credits and advancement on salary scale
  6.Engage in ongoing management of HR-related data entry to MUNIS
  7.Produce standard, ad hoc and customized HR reports from MUNIS
  8.Onboard new employees: assist with paperwork, obtain ID badges, and submit work orders for email access, directory updates, etc.
  9.Assist with the Civil Rights training process, including dissemination of policy and collection of training certificates
  10.Process FMLA and parental leave paperwork
  11.Assist QPS Information Technology staff with state reporting tasks, as needed
  12.Respond to Unemployment Insurance claims
  13.Complete necessary forms/letters to verify employment.
  14.Post approved job openings through School Spring or other external job posting website.
  15.Track applicants; Assist with candidate interviews
  16.Prepare payroll appointment/change documentation and appointment/separation letters as necessary
  17.Significant oversight of CORI and SAFIS process, including monitoring employee CORI/SAFIS results
  18.Communicate and coordinate with City of Quincy Human Resources Office and Payroll Office to ensure employee benefits and deductions are managed correctly and efficiently
  19.Assist with investigations and employee disciplinary matters
  20.Assist with Educator Evaluation compliance issues and training; Assist Principals and supervisors with evaluations as needed
  21.Assist with contract grievances
  22.Assist with public records requests
  23.Participate in mandatory training/coursework; including but not limited to:
  oTitle IX and Sexual Misconduct
  oSexual Harassment and Non-Discrimination
  oSecurity Policy and Notification of Security Reporting
  oFERPA
  oMunicipal Ethics Law
  24.Assume other duties as assigned

TERMS OF EMPLOYMENT: Fifty-two weeks minus applicable holidays and vacation days. Annual salary to be determined, commensurate with relevant experience. Full-time Non-Unit Employee; (FLSA Status) Exempt.