Associate Director Of Finance & Administration

Position Information

Classification Title Director. Subdivision/Unit AD FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Master's degree in accounting or related business field or 5-7 years of related accounting/business experience preferred.

Position Summary

The Associate Director of Finance & Administration is the division head that oversees/manages four departments: Business and Finance; Human Resources, Information Technology, and Facilities Management. This position provides leadership and strategic direction for the division department heads, assisting with department goals and objectives, and evaluating individual annual performance of staff.

The Business & Finance department handles all the Georgia Center's daily purchasing and income receipting, is responsible for implementing internal controls, assists IT Director with PCI compliance, and manages the grant and foundation accounts. The position directs all these business operations.

Oversight of the Human Resources department includes management of all hiring & recruiting practices, employee relations matters, employee terminations, on-boarding, and staff development. Management and oversight of the Facilities Management department includes operation of a building maintenance and repair work-order system, monitoring of building utilities, management of the building maintenance and grounds, and assisting with an overall Facilities Master Plan which includes capital project planning and forecasting. Oversight of the Information Technology department includes management of the IT team with responsibility for all desk-top and network support, software and hardware updates and maintenance, cybersecurity, and maintenance/support of the Public Service & Outreach Common Registration System.

This position is also responsible for developing and maintaining the Georgia Center annual operating budget totaling approximately $25 million. Position is responsible for budgeting tracking and management for all Georgia Center capital projects.

This position assists the Georgia Center Director with oversight and strategic spending of capital and special project funds. The individual serves as a member of the Georgia Center Executive Council, representing the division.

Knowledge, Skills, Abilities and/or Competencies

• Master's degree in accounting or related business field or 5-7 years of related accounting/business experience preferred.

• Extensive knowledge of the principles and practice of governmental accounting and budgeting, restricted account operations, financial system operations, financial analysis, and reporting.

• Knowledge of human capital management best practices, policies, and laws.

• Basic knowledge of IT systems.

• Knowledge of facilities management and capital project budgeting.

• Strong communication skills in verbal and written forms.

• Ability to multitask.

Physical Demands

Sit at desk for extended periods of time utilizing a computer and/or phone; walk and climb stairs; occasional lifting up to 10-20 pounds.

Is driving a responsibility of this position?

No Is this a Position of Trust?

Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position?

No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Develop and oversee the Georgia Center Business Operations and Annual Budget totaling approximately $25 million.

a. Develop and maintain GC $25M budget.

b. Responsible for oversight of the GC Business & Finance department through the GC Fiscal Affairs Manager.

c. Support the GC Fiscal Affairs Manager with monitoring income & expenditures, adjusting revenue and/or expenditures when necessary, and communicating with UGA Budget & Accounting offices.

d. Oversee year-end budget balancing, deferral requests, project year-end spending.

e. Meet with EC Division heads quarterly to review department budgets.

f. Approve all Grant budgets and assist with grant/contract administration.

g. Oversee GC Foundation accounts.

h. Review and approve all purchase requests over $1,000.

Percentage of time 20 Duties/Responsibilities

Provide oversight for Georgia Center Human Resource Department

a. Support the HR Manager in personnel management including review and approval of all papers relating to recruitment, employment, hiring and promotion; sign off in UGAJobs and all Manager Self Service Approvals in OneUSG Connect.

b. Support the HR Manager in leading the Georgia Center Employee Strategic Initiatives for employee rewards and recognition, talent development, and recruitment/retention.

c. Assist with employee relation matters, as needed.

d. Develop and review monthly human resources reports for use in business planning and strategic planning.

e. Main contact with Office of Legal Affairs and EOO on relevant human resources issues.

Percentage of time 15 Duties/Responsibilities

Provide oversight for the Georgia Center Information Technology Department.

a. Responsible for the IT needs of the GC through management of the Assistant Director of Information Technology. Areas include desktop/network support, hardware/software maintenance and replacement, and cybersecurity.

b. Oversight of IT projects, including budgeting, operational impact planning, and implementation. Project management includes expenditure tracking and continual evaluation of current IT requirements.

c. Support of the Public Service and Outreach Common Registration System.

Percentage of time 15 Duties/Responsibilities

Oversee Georgia Center building maintenance and grounds and & assist Georgia Center Director with strategic spending of capital and special project funds.

a. Approve, monitor, and track by project all GC capital and special project expenditures.

b. Assist in the management of building maintenance and repair and in determining equipment and space needs for staff.

c. Serve as a financial liaison between GC & UGA Office of University Architects & Facilities Management Dept to ensure approved projects are encumbered in correct account & fiscal years.

d. Report on Capital Project spending.

e. Ensure all unused project encumbrances are released in a timely manner.

Percentage of time 10 Duties/Responsibilities

Assist Georgia Center Director with strategic spending of capital and special project funds.

a. Approve, monitor, and track by project all GC capital and special project expenditures.

b. Serve as a financial liaison between GC & UGA Office of University Architects & Facilities Management Department to ensure approved projects are encumbered in correct account & fiscal years.

c. Report on Capital Project spending.

d. Ensure all unused project encumbrances are released in a timely manner.

Percentage of time 10 Duties/Responsibilities

Serve as a member of the Georgia Center Executive Council and lead the Administrative Services Division which oversees and manages 4 departments.

a. Attend Monthly Executive Council meetings.

b. Meet monthly with Administrative Services division & department heads.

c. Oversee division meeting agendas and minutes, as well as division policies.

d. Assist Georgia Center Director with strategic planning & submission of annual Board of Regents required Auxiliary Strategic 5 Year Plan.

e. Serve on campus-wide, PS&O, and Georgia Center committees, as requested.

f. Other duties as assigned.

Percentage of time 10 Duties/Responsibilities

Assist Georgia Center (GC) Director with ensuring all GC staff are trained and in compliance with all UGA, BOR, and GC policies & procedures.

a. Communicate timely new UGA policies and procedures relating to Business, HR & Facilities Management operations.

b. Attend UGA BAAF, BSAG and PSO Business Officer Meetings.

c. Oversee all GC financial and HR processes ensuring that all GC departments are following best practices with protecting UGA resources.

d. Oversee Unrelated Business Income tracking & reporting.

Percentage of time 10 Duties/Responsibilities

Help move the Georgia Center towards full cost recovery and financial self-sufficiency.

a. Produce numerous ongoing weekly, monthly, quarterly, and annual financial reports.

b. Approve and assist with all personnel actions and continuous and careful monitoring of personnel and operating budgets.

c. Assist Director with evaluation of all GACTR programs and MOUs for financial viability.

d. Assist in pricing of goods and services for full cost recovery.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Leta Salazar Recruitment Contact Email Leta.Salazar@georgiacenter.uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this job opportunity at the Georgia Center for Continuing Education and Hotel?

• UGA Jobs

• Georgia Center Employment Page

• Georgia Center Talent Recruitment Brochure

• Insidehighered.com

• Indeed

• hCareers

• LinkedIn

• Facebook

• Department of Labor

• Goodwill

• From a current UGA employee

• Other

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.