Associate Director, Meetings And Conventions

Puma Biotechnology, Inc San Francisco , CA 94118

Posted 2 months ago

Puma Biotechnology Inc. does not accept unsolicited resumes or candidates from outside staffing agencies or recruiters.

Primary Objective of Position

The Associate Director, will collaborate with cross functional teams including Marketing, Sales and Medical Affairs to ensure flawless execution of Puma's Medical Congress/conference and sales meeting strategy. He/she participates actively in Puma's conference and meeting efforts and will be instrumental in defining overall meeting success.

Major Duties/Responsibilities.

  • Leads the organization and coordination of Puma Commercial and Medical Affairs representation at major medical conferences

  • Create alignment amongst cross functional team on strategy and opportunities at conferences

  • Collaborate with Sales Management to organize and manage national and regional sales meetings

  • Coordinate and execute on agendas, timelines and action items to ensure events are successful

  • Coordination and execution of the conference/meeting registration, housing and ad hoc meeting requests for participants

  • Coordinates the shipping, receiving and construction of booth, meeting supplies, signage and equipment

  • Evaluate and recommend vendors and venues according to industry standards and stakeholder requirements

  • On site for execution and management of on-site meetings and events

  • Budget responsibility may include initiating purchase orders, check requests, honorariums and generating monthly reports on expenditures against budget

  • Produces pre-event preparation communications and post-event analysis including event metrics.

  • Interacts regularly with key stakeholders. Understands their requirements for various events and takes a pro-active approach to accomplish tasks.

  • Other duties as assigned.

Skills & Abilities

  • Demonstrated excellence in events management/planning/coordination, negotiating vendor contracts, and managing vendors

  • Ability to manage multiple, simultaneous, complex projects

  • Customer service focus and history of establishing effective working relationships with a diverse range of internal and external key stakeholders

  • Excellent communication and problem-solving skills

  • Proficiency in Microsoft Office applications

  • Ability to self direct projects and work with little supervision.

  • Demonstrated values-based skills and strong work ethic.

Education & Professional Experience

  • Education

Bachelor's degree in business, science or related field.

  • Experience

  • 5-8 years of experience working with oncology markets in the pharmaceutical or biotech industry with experience in event planning/management.

  • Vendor management with prior experience with event logistics vendors required.

  • Experience with or exposure to both US and ex-US commercial and medical affairs requirements.

  • Experience in oncology preferred.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the primary functions of this position.

The physical demands of the office are normally associated with extended amounts of time sitting and using office equipment, including a computer, keyboard and mouse, which can cause muscle strain. While performing duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear. The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. This position regularly requires long hours.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that ae required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer

Puma Biotechnology Inc is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ethnicity, age, disability, veteran status, marital status, or any other characteristic protected by law.

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Associate Director, Meetings And Conventions

Puma Biotechnology, Inc