Associate Director For Operations And Analysis

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.

• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.

• Review information and double-check all fields containing information that the system parsed - the software is intelligent, but you need to verify that the data is accurate.

• In the "My Experience" section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY:

Reporting to the Assistant Provost for Finance and Administration, the Associate Director for Operations and Analysis provides daily support to various functions within the Provost's Office. Working closely with all administrative units within Academic Affairs, the Associate Director serves as a key member of the Provost's Office team that works to support and promote data-informed decisions, with particular emphasis on the following areas: business operations (e.g. budget and finance), strategic/master planning, project coordination, space management, compensation benchmarking, personnel trends, student persistence and retention, new program development, assessment and evaluation of administrative units' efficiency, and market research. The Associate Director works independently and collaboratively, handles confidential information with judgement and tact, and collaborates across the division with schools/colleges and administrative units.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Supports leadership and administration with internal and external research and analysis of strategic initiatives, non-academic program reviews, and collective bargaining agreement negotiations.

• Assists the Assistant Provost for Finance and Administration in planning, developing, coordinating, and conducting institutional effectiveness projects to assess the efficiency and progress of administrative units with the Academic Affairs Division.

• Assists in leading an administrative program prioritization effort set by the Assistant Provost.

• Writes standardized computer software reports (e.g., using SPSS output) for the purposes of providing descriptive, multivariate, and univariate statistics; is able to "tell the story of the data" and makes recommendations when appropriate.

• Provides data and information used in the development of the Academic Affairs budget process

• Schedules, manages, and prepares paperwork associated with ongoing strategic projects within the Provost's Office.

• Tracks and monitors progress of major initiatives including but not limited to the following areas within Academic Affairs: Finance and administration, curriculum, assessment, and accreditation, Hispanic and international initiatives, academic personnel, and early/pre-college summer programs.

• Contributes to the creation and dissemination of a project management software system.

• Assists in the academic program vitality assessment process.

• Helps set assessment and evaluation frameworks and develop common and shared plans for AE.

• Prepares data, reports, and presentations for the Assistant Provost.

• Constructs tables and charts for presentations of data in accordance with best practices.

• Prepares in narrative form a written analysis and summary of data or assessment results.

• Performs other duties as assigned.

• Management retains the right to add or change job duties at any time.

QUALIFICATIONS:

REQUIRED:

• Bachelor's degree from an accredited college or university.

• Minimum of five years of relevant work experience in business operations preferably in higher education.

• Progressively responsible experience in project management, with excellent organizational skills and ability to prioritize work.

• Experience managing complex projects that involve cross-functional work across various divisions.

• Demonstrated history of being a collaborative colleague who can handle confidential information with discretion, sound judgment, and attention to detail.

• Ability to envision and propose new methods to perform tasks and create solutions to gain sought-after results.

• Strong interpersonal and written communication skills; the ability to relate well to constituents at all levels of the institution.

PREFERRED:

• Master's degree from an accredited college or university.

• Seven or more years of relevant work experience in higher education.

• Proficiency using software such as Excel and university-based information systems such as Workday, Banner, or Slate.

• Experience with data analysis and visualization tools, such as SPSS, SAS/STAT, Qualtrics, or Tableau.

• Ability to work independently and solve problems in a fast-paced environment.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Department

Assistant Provost for Finance and Administration

Position Type

Administrative

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at

www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/