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Where Excellence Meets Purpose
The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.
With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful purpose to transform and impact the lives of its students, patients, members of the community, and people across the globe.
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The University has been named on Forbes's Best Employers list for two consecutive years, and is the only university in Florida to receive this honor.
The Associate Director of Faculty Affairs works closely with the Director to coordinate the daily operation of the office. The Office of Faculty Affairs at the Miller School of Medicine provides support in recruiting and retaining a world-class faculty. The Office of Faculty Affairs manages ongoing human resource management for faculty at the Miller School of Medicine.
Duties and Responsibilities :
Coordinate the school-wide academic departmental processes for appointment, promotion and tenure (APT) of faculty at the medical school. Conduct regular meetings with Vice Chairs of Administration
(VCAs) and Department Chairs to assess their needs as it relates to appointments, promotions and tenure. Interface with the Faculty Affairs Office on the Coral Gables campus and with representatives of the Provost's office. Responsible for coordination of resources through academic departments, to ensure the appointment, promotion and tenure process is progressing in accordance with applicable procedures and guidelines.
Oversee Faculty payroll on-line approvals (including input of related activities for monthly payroll schedules) in Workday and for payroll monthly notices (informing payroll datelines, general personnel procedures and new university policies) to Schools and Colleges within Coral Gables and RSMAS campuses.(May include Medical campus interaction.)
Resolve payroll issues and provide support (trouble-shooting) and on-line training to Schools/Colleges Business Officers. (Train new and existing School/Colleges of Coral Gables and Rosenstiel personnel on the Workday system concerning faculty, create training material and be available for informational support.
Faculty Affairs Administration
Work directly with HRIS staff to identify and troubleshoot problems in Workday and recommend solutions, up to and including configuration changes.
Review and correct all position announcements in Workday for accuracy and appropriate classification, job description, minimum qualifications and compensation.
Posting approved position announcements on HODES, managing applicants, closing positions as searches conclude.
Oversee creation and development of special reports for LCME, AAMC, Departmental equity issues.
Oversee all requests for faculty leave under FMLA, ensuring compliance with the letter of the law.
Exercise judgment and authority in recommending amendments to position requests to schools and departments.
Work closely with General Counsel and Risk Management to verify records of faculty status and employment history executing spot-maintenance and troubleshooting for Workday records.
Responsible for oversight of termination/layoff process for faculty, ensuring that appropriate notice, documentation, and consultation with appropriate authorities has taken place.
Establish and maintain procedures to properly process Courtesy Appointments, sabbaticals and leaves of absence.
Exercise independent judgment in application of procedures, maintain authority to deviate from established policy, and assist in proper interpretation/application of standing policy.
Respond to new faculty and business officers' general inquiries about faculty benefits, university policies and procedures.
Review and approve Miller School of Medicine visa applications.
Provide administrative support to the Director, oversee daily operations and provide support for all functions and services of the Office of Faculty Affairs (ensure that new faculty files are complete and maintained properly, that onboarding procedures are complete, that personnel file required documents are received, employment authorization verifications are correctly completed and university policies to incoming faculty are properly disseminated).
Represent the Office of Faculty Affairs at roundtables and ad-hoc committee meetings.
Bachelor's Degree in relevant field required. Minimum 5 years of relevant experience.
Commitment to the University's core values. Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships. Ability to recognize, analyze and solve a variety of problems. Ability to manage a budget and work within the constraints of that budget.
Ability to direct, manage, implement, and evaluate department operations. Ability to process and handle confidential information with discretion. Ability to establish department goals and objectives that support the strategic plan.
Proficiency in computer software (i.e. Microsoft Office).
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
University Of Miami Miller School Of Medicine