Associate Director, Facilities Operations
Location: Foster City, CA
Leads all Northern California facilities operations and services which includes repair and maintenance, facilities engineering, validation and compliance, site services and amenities, meeting and events, workplace services and other functions that may vary by site for a large business unit with R&D, CLIA labs, clinical, cGMP, medical device and regulatory facility needs.
This role is also responsible for supporting the quality operations related to the facility engineering, maintenance and compliance activities on the campus acting as the primary point of contact for all Facilities activities including CAPA, NC's and audit activities and responses.
Principal responsibilities include direct management of facilities staff and functions, strategic infrastructure planning, planned and predictive maintenance, central plant utilities, fire life safety systems, and capital and expense budget development and performance, including identification and execution of operating efficiencies and cost savings strategies for utilities, sustainability, and LEED.
All About You
Oversee facilities operations, services and engineering of a newly occupied 320k sf campus with multiple tenants and business stakeholders; in addition to an existing 110k sf manufacturing facility in Northern California (Bay Area).
Represent Facilities strategic and tactical operations in site leadership committee for both locations aforementioned
Build, develop and coach staff in various functions and disciplines within Facilities.
Contract with and direct all external contractor services. Ensure conformance to building standards and specifications. Ensure business requirements, service levels and standards are met or exceeded.
Maintain landlord and property management relationships, participate in lease contract negotiations for acquisitions, renewals or lease terminations.
Direct the installation, relocation, removal and repair of facility related equipment.
Develop and manage to annual capital and operating plans.
Partner and support the execution of facility-related capital projects in concert with Facilities Capital Steering Planning committee
Responsibility for overall facility security; plan and implement local security initiatives as directed by the Global Security.
Interface with corporate security leadership and coordinate delivery of company-wide security initiatives.
Develop, control and implement facility capital and operating expense plans, including facility utility schedules in coordination with corporate sustainability, Engineering, Compliance and Validation group. Accountable for facility expense performance.
Responsible for sound operation and maintenance of facility MEP systems inclusive of implementation and continued operation of validated CMMS/AMMS work order management system.
Ensure GLP/GMP compliance and maintain controlled space and environmental systems where applicable.
Support the implementation of regional programs which ensure compliance with applicable regulations and internal policies as defined by Global Facilities, Real Estate and EHS.
Ensure facility compliance with all applicable local, county or country based facility and EHS regulations or industry standards.
Ensure adequate on-call coverage for weekend/after-hours emergencies. Multiple shift operations.
Direct the planning, response and recovery operations for emergency situations and disaster recovery and coordinate the development and implementation of associated response plans.
Develop and direct implementation of space utilization plans in concert with Facilities strategic planning, project management and real estate resources.
Key contributor to planning and design of facility expansion and renovation. Build and manage a staff which works in a highly collaborative, team environment, cross-functional and results-oriented fashion.
Perform all other related duties as assigned.
All listed tasks and responsibilities are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional task and responsibilities.
Preferred Experiential Background:
10+ years of experience in (combined) facilities management and operations, administration, purchasing, contracting, project and construction management.
Minimum 8+ years previous supervisory and management experience. Customer focused experience leading multiple facility functions and supporting multiple business functions in a high-profile campus environment with remote facilities.
An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
Prior industry experience inclusive of large scale capital projects and facility management of clean-rooms and controlled environments including ISO, GLP/GMP facilities. Life science, clinical, biotech or pharma experience strongly preferred.
Knowledge and application of environmental, health and safety regulations and familiarity with EHS regulatory agencies' protocols.
Previous experience with CMMS, IWMS, or enterprise work order management systems preferred. Also, must be computer proficient using Microsoft Office, Outlook, Projects and other applications.
Possess strong business and financial acumen. Model excellent customer service skills. Ability to effectively communicate written and verbal including developing presentations at all levels of the organization.
Bachelor's degree in Engineering related discipline (4+years) or Master's degree in Engineering (2+years) M.S./M.B.A. preferred.
PE/engineering license, MBIFM, CMIOSH,CPE or CEM certificate a plus
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