Associate Director Donor Relations

Northwestern University Evanston , IL 60201

Posted 5 months ago

Department: Kellogg Reputation

Salary/Grade: EXS/8

Job Summary:

Associate Director Donor Relations partners with development staff to create advancement communications that lead to overall fundraising success. Collaborate with advancement partners to reinforce with donors the University's appreciation for philanthropic support, helping sustain positive relationships with donors, and building a competitive edge for the university in its fundraising efforts.

Specific Responsibilities:

Strategic Planning

  • Gathers data and develops strategies designed to realize the current and lifetime giving potential of individual prospects.

  • Work across Kellogg with constituents to ensure timely and effective collection of information to develop gift proposals and stewardship reports.

  • Ensures effective donor communications across platforms.


  • Involves moderate- to-high-level of collaboration with both internal department partners and moderate level of collaboration with broader University partners to identify & integrate resources in order to accomplish strategic goals & objectives.

Prospects & Gifts

  • Responsible for drafting gift level and complex proposals as requested.

  • Develop and sustain a well-organized proposal tracking system.

  • Work with Major gift officers, Annual Fund gift officers in developing ideas of interest to prospective donors and writing impactful proposals to close gifts.

  • Develop content for campaign communications and assist in developing and executing strategies for campaign communication projects across all platforms (website, video, press releases, articles, e-mails, social media, content library).

  • Ensure the Dean's communications are written in the Dean's voice, with the proper tone.

  • Provide editorial support to other Advancement team colleagues, as needed.


  • Creates donor centric event materials, including invitations, programs and other collateral materials.


  • Manages and updates proposal tracker system.

  • Obtains information for and drafts stewardship reports to individual donors of endowed funds, major capital gifts, key corporations, foundations, Board of Trustees members, etc.

  • Manages other stewardship correspondence as needed including items such as acknowledgment letters, holiday cards, plaques and signage, and gift selection.

  • May work with vendors to secure donor recognition items.


  • May provide training to staff within or outside of immediate dept or division in regard to function.

Completes other duties as assigned.

Minimum Qualifications:

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

  • 4 years development, marketing, communications or the equivalent experience is required.

  • Excellent oral and written communication skills, as well as strong organizational and creative skills.

  • Attention to detail and follow-up required.

  • Proven ability to work collaboratively in a team setting required.

  • Flexibility and adaptability in an emerging and changing environment.

  • Proficiency with Microsoft Office Suite, including experience with large databases.

Minimum Competencies: (Skills, knowledge, and abilities.)

Organization; analytical thinking; big-picture thinking; curiosity; independent teamwork/collaboration; significant writing and editing experience.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.

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