Associate Dean Of Financial Aid

JOB SUMMARY: The Associate Dean of Financial Aid is a pivotal role within the administrative structure, responsible for managing and overseeing the daily operations of the financial aid office. Reporting to the Dean of Financial Aid, the role involves a combination of operational management, policy implementation, student support, and collaboration with various departments to fulfill the institution's enrollment and financial aid goals.

Employment Type: Full-time (1.0 FTE), Benefits-Eligible, and Exempt (Salaried).

MAIN RESPONSIBILITIES:

• Provide personalized financial aid counseling to prospective and enrolled students and their families. Assist in explaining financial aid options, application procedures, eligibility criteria, and the implications of various funding sources.

• Manage fund requests and management for all state financial aid programs through MN OHE.

• Responsible for the monthly reconciliation of Federal and State Grant Programs.

• Develop and implement a scholarship management system at Gustavus, working in alignment with Advancement to create efficiencies with donor-related scholarships.

• Work with the Advancement office on management and awarding of all donor-related scholarships.

• Serve as the Veterans Affairs liaison ensuring that eligible students receive the appropriate financial aid and benefits they are entitled to under various military programs.

• Manage all Gustavus tuition exchange programs.

• Assist the Dean of Financial Aid with the financial aid student withdrawal process when students withdraw from Gustavus.

• Assist the Dean of Financial Aid with the Satisfactory Academic Progress process each semester

• Assist in the process of reviewing and evaluating appeals from students facing unexpected financial challenges or special and unusual circumstances.

• Provide assistance on Verification as needed.

• Provide assistance in the financial aid data transmission with the Department of Education for federal processing through COD and Colleague.

• Work with the Student Accounts Office to update accounts as needed on the current year financial aid awards and providing accurate information to students and families

• Provide assistance to ensure the Gustavus College financial aid website updates are completed in an appropriate and timely manner

• Participate in financial aid presentations in conjunction with Admission Office visit days as well as financial aid nights

• Participate in professional organizations and attend conferences to stay current with industry trends, regulations, and best practices in financial aid administration.

• All other duties as assigned.