Associate Controller, Spfa

Essential Duties

1.Direct activities for the Sponsored Projects Financial Administration. Manage and oversee recruiting, career development, performance, and training activities for a large staff of exempt and non-exempt employees. 2.

Monitor University sponsored funds and activities according to federal, state, sponsor, and university policy, regulations, and guidelines, including 2 CFR 200.Interpret regulations and guidelines for the University. Define, develop and provide guidance on University policies, processes and procedures. Assess risks and initiate changes where appropriate.

Maintain current expertise in all applicable rules, regulations, guidelines, and proposed changes to such. 3. Develop effective and efficient practices to support sponsored projects financial administration across campus. Identify and implement methods to increase effectiveness and efficiency.

Initiate process redesign to reduce administrative burden on University grant and contract recipients, departmental administrators, and central staff while maintaining compliance and strengthening internal controls. Develop and monitor quality assurance processes. Work closely with ORA compliance to develop monitoring activities and communicate results to staff and leaders to reinforce training opportunities and accountability. 4.

Identify and work with Financial Systems and Solutions to evaluate, and implement system modifications to minimize obstacles, streamline processes, improve effectiveness, and increase efficiency of grant and contract related activities. Prioritize proposed system changes, as necessary. Actively work and build a relationship with Workday and participate as a Workday design partner. 5.

Lead the response to audit activities by federal, state, and independent auditors. Assist departmental personnel with audit activities. Defend audit disallowance claims.

Maintain records of audit activity. Develop management responses, and define and implement corrective actions plans, as necessary. 6. Direct the timely and accurate preparation and submission of required financial and accounting reports to sponsors.

Oversee the timely and accurate closeout of sponsored awards and University accounts according to University policy and strong accounting practices. 7. Manage review of cash flows, quarterly reports and final financial reports to sponsors. Manage the process to invoice and collect all grant and contract revenue.

Oversee the Accounts Receivable aging , identify trends and track high risk sponsors, and report potential payment issues to leadership. Assure appropriate controls, systems, and reconciliation processes are in place. 8. Participation in Council on Governmental Relations (COGR) and/or Federal Demonstration Partnership (FDP) 9.

Develop and facilitate collaborative partnerships with school leadership, faculty, and staff to foster understanding of policy and administrative issues and alignment around service levels and opportunities for improvement. 10. Advise and assist with the interpretation of research policy and proposed legislation. 11. Serve as a subject matter expert in the design, development, and delivery of campus-wide training requirements. 12. Serve on campus-wide committees, as directed.

Required Education and Experience

Bachelor's degree in Accounting, Business or related field and 10 years of related work experience or an equivalent combination of experience and education.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Position Focus:

The Associate Controller of Sponsored Projects Financial Administration has responsibility for overseeing the post-award financial administration relating to sponsored projects for Yale University. This key leadership position has a primary reporting line to the University Controller with a dual reporting line to the Senior Associate Provost for Research Administration.

The Associate Controller is responsible for developing and maintaining effective and efficient policies, business processes, and tools for sponsored projects financial administration and research departments at the university. The Associate Controller is responsible for identifying, developing, and working with ORA Compliance for implementing post-award financial management policies and training for faculty and staff in order to foster awareness, understanding, and support for a strong internal control environment regarding financial administration of sponsored projects at Yale University. The Associate Controller has direct oversight responsibility for the operations of the University's Office of Sponsored Projects Financial Management team.

These operational responsibilities include grants and contract award set-up, amendments, financial reporting creation and submission, invoicing, cash draws, collection, and application of payments, account receivables, financial closeouts, quality assurance of financial information and managing internal and external audits of such activity. This position requires a high degree of collaboration with other central financial and administrative offices as well as schools and units across the campus.

Preferred Education, Experience and Skills:

Advanced degree or certification in Business, Accounting or a related field. CPA with 10 or more years of experience in Grant and Contract Accounting and Administration in an academic, non-profit, or higher education consulting experience.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.