Job Description and Duties

DIR is looking for a dynamic, highly-motivated, independent individual that will help act as the Department's Records Management Coordinator.

Do you enjoy coordinating records functions and thrive in an hybrid telework environment that allows you to work from home and travel to different offices throughout California? If so, the Department of Industrial Relations' (DIR) Business Services team is looking for you! As the Records Management Coordinator, you'll provide ongoing assistance and training to DIR Division liaisons relating to records management best practices, creating and maintaining records retention schedules, and coordinating the transfer, storage, and destruction of records from DIR offices. You will manage and administer service contracts for the Branch's Business Service's needs including, but not limited to, mail services, moving services, shredding services, and other records management-related contracts. This position also assists with procurement and fleet efforts for the branch. The DIR Business Services Team provides opportunities for creativity and problem-solving. You will join a team of professionals supporting the DIR's mission to improve working conditions for employees in California. You can expect to engage with DIR stakeholders including our workers' compensation, labor enforcement, and Cal/OSHA teams. DIR offers and promotes a diverse work environment with multiple upward mobility opportunities.

Read more about us at https://www.dir.ca.gov/aboutdir.html

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3

The Associate Governmental Program Analyst classification is being appropriated for this position. If you have list eligibility as a Associate Governmental Program Analyst it will be used to hire you as a Associate Business Management Analyst. Candidates with Associate Governmental Program Analyst eligibility must meet the minimum qualifications for both Associate Governmental Program Analyst and Associate Business Management Analyst. For more information about taking the Associate Governmental Program Analyst exam and establishing list eligibility please see the following link: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1764

To be considered for this Business Services Officer I (Specialist) job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1592

Candidates are eligible for hybrid telework with two (2) in office days.

Candidates may be offered 9/8/80 voluntary Alternate Work Week Schedules (AWWS) consisting of eight 9-hour days and one 8-hour day in a two-week period with one scheduled day off every other week.

You will find additional information about the job in the Duty Statement.

Working Conditions

This job is located in Sacramento.

The incumbent works in a cubicle environment in an office setting with artificial light and temperature control. The incumbent is required to work extensively on the computer, as necessary, for email communication, research, and other purposes. Some occasional travel is required to visit various DIR offices

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ASSOCIATE BUSINESS MANAGEMENT ANALYST
• BUSINESS SERVICE OFFICER I (SPECIALIST)

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-432948

Position #(s):

400-116-4742-901

Working Title:

Records Management Analyst

Classification:

ASSOCIATE BUSINESS MANAGEMENT ANALYST

$5,684.00 - $7,114.00 A

Shall Consider:

BUSINESS SERVICE OFFICER I (SPECIALIST)

$4,726.00 - $5,916.00 A

of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.

Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at https://jobs.ca.gov/ Applications must be received electronically by 11:59 p.m. on or before the above final filing date.

Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.

If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the "Application Instructions" section below and ensure the following:

Clearly indicate the Job Code #, Position Number and the Title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Examination/Employment Application STD Form 678.

• Clearly indicate the basis of your eligibility (cert, transfer, reinstatement, etc.) in the "Explanations" section located on the first page of your State Examination/Employment Application STD Form 678.

• Remove and do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.

• Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.

Department Website: https://www.dir.ca.gov/

Special Requirements

Statement of Qualifications (SOQ) Instructions (Required)

Instructions: No more than two pages with one-inch margins and size 12 Arial font. Please answer each question in the order as they appear below. Ensure you include the question and corresponding number prior to each of your responses. Resumes and cover letters are not a substitute. Applications received without an SOQ may not be considered.

1.Describe your ability to provide excellent customer service.

2.Describe your experience with Records Management.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/1/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Industrial Relations

Attn: Personnel Recruitment & Hiring Unit

2180 Harvard Street Suite 160

Sacramento, CA 95815

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Industrial Relations

Personnel Recruitment & Hiring Unit

2180 Harvard Street Suite 160

Sacramento, CA 95815

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

• Statement of Qualifications -

Please see Special requirements section of the posting for instructions on the Statement of Qualifications.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Project management experience or certification

• Strong organizational skills

• Demonstrated customer service skills

• Strong communication skills, both orally and in writing

• Adaptable to changing priorities

• Ability to prioritize workload

• Ability to work with a variety of audiences and communication styles

• Ability to work under pressure and meet tight deadlines

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Health, Dental, and Vision benefits; paid Sick and Vacation leave; 11 paid holidays; 401(k) and 457 plans; Retirement (CalPERS); Employee Assistance Program (EAP).

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://www.dir.ca.gov/

Human Resources Contact:

Certification Unit

(800) 564-0771

cert@dir.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Diversity and Inclusion Office

(916) 559-6999

DIO@dir.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

DIR Mission and Core Values

Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.

Integrity

• We fulfill the promise of our mission through fair, honest and ethical behavior.

Service

• We are committed to responsibly serving the public and value their trust.

Respect

• We treat others with dignity, courtesy and consideration.

Quality

• We take pride in providing the public with accurate and timely services.

Transparency

• We conduct ourselves with openness and accountability in all aspects of our work.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.