Job Description and Duties

RESPONSIBILITIES

• Analyze and process attorney claims and project offices' monthly invoices.

• Coordinate schedules, meetings, and other obligations.

• Review claims submitted in DCACS for compliance with guidelines and perform first level of approval by management.

• Identify claim errors and issues, recommend and coordinate resolution with project offices, accounting, and DCACS technical support as appropriate.

• Identify unique claim issues and coordinate resolution with attorneys.

• Generate payment orders for management signature.

• Review project office monthly invoices with contract requirements and recommend for approval by management.

• Identify project office invoice errors and issues, recommend and coordinate resolution with project offices and DCACS technical support as appropriate.

• Perform program analysis and support.

• Monitor the program's attorney claims and project offices' budget and expenditures, analyze, and provide projections.

• Support the Appellate Indigent Defense Oversight Advisory Committee.

• Identify historical data in various categories of work performed by the project offices and panel attorneys; composition of the attorney panels; and case composition and award level of cases in the appellate courts.

• Identify DCACS system program needs and gaps and recommend improvements.

• Review system reports against current program reporting needs and identify areas of improvement.

• Comply with JCC continuing education requirements and attend staff meetings, as required.

Working Conditions

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The successful candidate will be expected to work in person at the Judicial Council's San Francisco or Sacramento office and reside in the areas surrounding these locations. The Judicial Council offers hybrid work arrangements for many positions. Beginning in September 2024, employees will work in the office at least one day each week. Beginning in January 2025, employees will work in the office at least two days per week.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

• ASSOCIATE ANALYST

Additional Documents

• Job Application Package Checklist

Position Details

Job Code #:

JC-429620

Position #(s):

156-100-3027-XXX

Working Title:

Associate Analyst JO#6221

Classification:

ASSOCIATE ANALYST

$6,513.00 - $9,117.00

of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

OVERVIEW

The Judicial Council of California is accepting applications for an Associate Analyst to join the Leadership Support Services office.

Under general supervision, the Associate Analyst will support the Appellate Court Appointed Counsel Program (CAC Program) by performing a variety of tasks in the District Courts of Appeal - Court Appointed Counsel System (DCACS) database to review, analyze, and make an initial approval of: panel attorney claims submitted by attorneys who are appointed to represent indigent appellants in the appellate courts; and of project offices monthly invoices. This also includes analysis, program guideline evaluation, and contract monitoring; and troubleshooting claims and invoice errors; coordinating resolution with project offices, accounts payable, and internal system support; and working directly with the panel attorneys to resolve unique claims and payment issues. This position also supports either the Appellate Indigent Defense Oversight Advisory Committee (AIDOAC) Training Initiatives Subcommittee or the Five Plus Subcommittee and coordinates project reports, analyzes information, drafts subcommittee materials, presents findings, drafts subcommittee minutes, and provides other analysis as requested.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

Department Website: http://www.courts.ca.gov/careers

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/21/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Judicial Council of California

Attn: Please apply ONLINE in the benefits section below

455 Golden Gate Avenue

San Francisco, CA 94102-3688

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

Bachelor's degree, preferably in public administration, research methodology, business

administration, communication, or a directly related field that would provide the knowledge and

skills necessary for the assigned area. An additional four years of professional experience as noted

above may substitute for the bachelor's degree. Or, additional directly related experience and/or

education may be substituted on a year-for-year basis.

OTHER

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required

Benefits

HOW TO APPLY

This position requires the submission of our official application, a resume and a response to the supplemental questions. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on May 21, 2024.

To complete an online application, go to job opening #6221 at https://www.courts.ca.gov/careers.htm

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

PAYMENT & BENEFITS

$6,513 - $9,117 per month

(Starting Salary will be $6,513 per month)

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program

• 14 paid holidays per calendar year

• Choice of Annual Leave or Sick/Vacation Leave

• 1 personal holiday per year

• Up to $130 per month reimbursement for qualifying commuting costs

• CalPERS Retirement Plan

• 401(k) and 457 deferred compensation plans

• Employee Assistance Program

• Basic Life and AD&D Insurance

• FlexElect Program

• Pretax Parking

• Long Term Disability Program (employee paid/optional)

• Group Legal Plan (employee paid/optional)

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.courts.ca.gov/careers

Human Resources Contact:

Guillermo Gonzalez

(415) 865-4346

Guillermo.Gonzalez@jud.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Sandra Grace

(415) 865-8944

Sandra.Grace@jud.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Supplemental Questionnaire

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.

1.Please describe what interests you about this job and why you believe it is a good fit.

2.This position will be responsible for resolving issues with external stakeholders. Please describe your previous experience in your methods for resolving issues with external stakeholders while maintaining productive relationships.

3.Describe your responsibilities and experience working independently and your approach to process improvements.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.