Job Description and Duties

Why Join DHCS?

The Department of Health Care Services (DHCS) is the backbone of California's health care safety net. Our success is made possible by the hard work of more than 4,800 DHCS team members and through collaboration with the federal government and other state agencies, counties, and partners for the care of low-income families, children, pregnant women, older adults, and persons with disabilities. This is an exciting opportunity to join our diverse team in the following role. If you are interested in joining our team, apply today!

About this Role:

This position is responsible for Short Doyle Medi-Cal (SDMC), Local Assistance Program Services and other related Medi-Cal programs activities. This includes accounting for local assistance expenditures for multiple federal/state funded programs, accounting for numerous agreements, processing, reviewing claims schedules, preparing general fund transfer, several federal reports, and providing supporting documentation for the federal draw. In addition, this position requires the incumbent to independently analyze complex reports and ensure accurate reporting of expenditures to the federal Centers for Medicare and Medicaid Services (CMS). The Associate Administrative Analyst independently performs the more difficult accounting functions associated with the Inter-Governmental Transfers (IGT) tracking, reviewing, modifying, and reconciling accounting records. Subject matter expert in all Mental Health related issues. Process weekly electronic claims, testing new Service Location (SLs) through USL System. Coordinate with STO (State Treasurer's Office), SCO (State Controller's Office) and other state agencies and work closely with Enterprise Innovation Technology Services (EITS).

Have questions and/or need assistance? Contact Recruit@dhcs.ca.gov, we are here to help walk you through the state hiring process!

This recruitment has been posted for more vacancies than currently exist as it may be used to fill additional identical vacancies which occur within 180 days of the closing date of this bulletin.

You will find additional information about the job in the Duty Statement.

Working Conditions

Please see the Telework Information section below for telework details.

This position is in Midtown Sacramento located in a multi-story building right across the street from the beautiful Rose Garden located in the Capitol Park. The location is conveniently located near plenty of access to public transportation/parking and close to several excellent restaurants. Our building has easy access to I-5, Highway 50, and Highway 80.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ASSOCIATE ADMINISTRATIVE ANALYST ACCOUNTING SYSTEMS

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-429158

Position #(s):

808-410-5304-042

Working Title:

Accounting System and Contract Analyst

Classification:

ASSOCIATE ADMINISTRATIVE ANALYST ACCOUNTING SYSTEMS

$5,967.00 - $7,474.00 A

of Positions:

Multiple

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

DHCS is California's health care safety net, helping millions of low-income and disabled Californians each and every day.

DHCS' purpose is to provide equitable access to quality health care leading to a healthy California for all.

DHCS is a dynamic organization with ambitious goals and talented, committed employees. We work hard every day to fulfill our vital responsibility to support the delivery of quality health care to Californians. DHCS is committed to addressing disparities within our organization and communities through efforts toward greater diversity, equity, and inclusion. This is accomplished, in part, by a commitment toward employing a diverse workforce that reflects the many communities we serve, and by promoting and enforcing equal employment opportunity.

Take a look at some of DHCS' recent projects and happenings that our Department has accomplished in the DHCS Newsroom.

The Fiscal Program's Financial Management Division (FMD) works to accomplish DHCS's mission by ensuring the fiscal integrity, transparency and accountability of approximately $144.2 billion annually in state and federal funding. This is accomplished by overseeing the financial operations of DHCS, including financial reporting, resource management, and budget development and oversight. FMD provides guidance and consultation to programs on funding needs, expenditures, including contracts and purchasing, and audit support, while ensuring funds are accurately reported.

Special Requirements

Simple Application Steps

If you are interested in this position, complete the following these simple steps:

1.Review the education and experience minimum qualifications (MQ's) of the Associate Administrative Analyst Accounting Systems

• Cal HR. See Minimun Requirements Secion above.

2.Complete the statement of qualifications and the state application by clicking "Apply Now" above. See below for detailed application instructions.

3.Submit your application package with all required documents, which include the statement of qualifications - see the "Required Application Package Documents" section below.

4.Once you have applied, take the Associate Administrative Analyst Accounting Systems Examination.

Statement of Qualifications Requirement Section

Applications must include a Statement of Qualifications for this recruitment. The SOQ is a narrative discussion of how the candidate's education, training, experience, and skills qualify them for the position.

The SOQ serves as documentation of the applicant's ability to present information clearly and provide DHCS additional information about their experience and qualifications concisely in writing. The DHCS may not consider applicants who fail to provide an SOQ with their application. Resumes do not take the place of the SOQ.

The SOQ must be no more than two pages in length, double-spaced and using 12-point font. You must indicate your Full Name and Job Control Number at the top right corner.

• Describe how your education and work experience makes you qualified for this position.

• Provide specific examples demonstrating how your skills and knowledge will you to be successful for this specific position.

• Describe your leadership style and what leadership means to you.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/6/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Health Care Services

Attn: Attention: Certification Technician JC-429158

M.S. 1300

P.O. Box 997411

Sacramento, CA 95899-7411

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Health Care Services

Attention: Certification Technician JC-429158

1501 Capitol Avenue, Suite 71.1501

Sacramento, CA 95814

Monday

• Friday (excluding holidays)

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is required and must be included.

• School Transcripts

• Other -

If you are meeting minimum qualifications with education, you must include a copy of your diploma/degree and/or unofficial/informal transcripts for verification. Official transcripts may be required upon appointment.

• Statement of Qualifications

• Refer to Statement of Qualifications Requirement Section for instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Effective oral and written communication skills

• Experience with Microsoft Office Suite (Word, Microsoft Excel, Power Point, and Outlook)

• Ability to apply accounting principles and procedures, analyze data and adopt an effective course of action

• Ability to prepare clear, complete, and concise reports;

• Ability to multi-task, to plan, organize, and establish work priorities and maintain good work relationships with co-workers.

• Ability to work independently and a team environment essential.

• Experience with statistical analytics software.

• Ability to maintain technical skills as technology is always evolving and being up-date on industry technologies is beneficial to both the staff and the department.

Benefits

DHCS is dedicated to creating an innovative workplace for its team members that is inclusive, diverse, and interactive! Here are a few of the ways we stay engaged with our team:

• Continuous and ongoing training

• Diversity, Equity, and Inclusion program activities

• Employee Assistance Program (EAP)

Additionally, as a team member of the State of California, you may be eligible for many benefits, such as:

• Medical, including health, dental, and vision insurance.

• Paid Holidays and vacation/leave

• Defined retirement program

• Savings Plus Program (401(k), 457)

• Medical/Dependent Care Reimbursement Accounts

Full benefits information can be found on CalHR's California State Civil Service Employee Benefits Summary.

The Accounts Payable team supports the entire DHCS department to successfully accomplish its mission. Joining the team will open the door to diverse learning opportunities that are highly valuable in developing your knowledge of accounting particularly, in the area accounts payable. This position will allow you to gain and understand the accounts payable process along with the valuable knowledge of accounting dynamics. If you would like to be a part of a tight, cohesive team that thinks on its feet and is always open to the opportunity of learning something new, then this opportunity maybe for you! Some of the benefits of joining our team include opportunities for growth, working in the popular Downtown area and extensive training programs and telework options may be available with two days' work in the office.

DHCS 2023-2027 Strategic Plan provides more information about our commitment to serving Californians and organizational excellence.

We need your help! Please let us know how you heard about our position by taking this brief optional survey: SurveyMonkey link. This survey is not required to be considered for this position.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:

Fe Orot

(916) 945-7312

fe.orot@dhcs.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO Officer

(916) 440-7370

civilrights@dhcs.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Telework Information

This position may be eligible for telework up to three days per week and is required to report in-person and site-based a minimum of two days per week. The amount of telework is at the discretion of the Department and is subject to change consistent with DHCS' Telework Program and Government Code sections 14200 - 14203. Telework is available to California residents, and proof of residency may be required.

Business travel may be required, and reimbursement considers an employee's designated office and residence subject to regulations and bargaining unit contract provisions. All commute expenses to the reporting location will be the responsibility of the selected candidate.

The DHCS office location for this position is: 1501 Capitol Avenue (East End Complex), Sacramento, CA 95814

Additional Information

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

Paper applications must include a signature. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.

Applicants must state their basis of eligibility (List Eligibility, Lateral Transfer, Reinstatement, T&D, or Surplus/SROA), and the Job Control (JC) number and/or position number in the "Examination(s) or Job Title(s), For Which You Are Applying" section on the STD. 678. Surplus/SROA candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth, etc.) as well as any information regarding your LEAP eligibility and/or exam scores from your documents prior to submission.

If applying electronically, please note that CalCareers no longer allows applicants to withdraw their applications. If you need assistance to withdraw your application, please contact the Recruitment Section at Recruit@dhcs.ca.gov.

For all other questions regarding your CalCareer account, please contact CalHR's CalCareers Unit at (866) 844-8671 or CalCareer@calhr.ca.gov.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.