Assoc Dir, Bof, D3

Additional Information

This position is approved as a two year term appointment. There is a possibility of renewal/extension.

This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 3 days per week. Specific days and schedule will be determined between you and your manager.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

A cover letter is required to be considered for this opportunity.

As part of our interview process, candidates will be invited to participate in a financial analysis assessment. This assessment will involve analyzing a set of financial data. More details regarding the assessment will be provided to select candidates.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.

Basic Qualifications

• Bachelor's degree or equivalent work experience required

• Minimum of 7 years' relevant work experience

Position Description

The Associate Director, Business Operations and Finance for Digital Data Design Institute (D3) manages the financial transaction and budgeting activities for The Institute in collaboration with colleagues in the Division of Research and Faulty Development, the central Harvard Business School (HBS) Financial Office and other HBS departments and will report to the Senior Director of Administration and Operations.

Key Responsibilities:

• Provide budget information and support to group leads within Digital, Data and Design Institute

• Manage invoicing and payment activities, ensuring transactions occur in a timely manner and with high quality and excellent customer service

• Improve processes and training across The Institute to ensure expenses are recorded correctly and in a timely manner

• Assist with the deployment of budget tracking systems across the Institute

• Oversee monthly and annual reconciliations

• Review reimbursements and apply policies

• Act as support for payroll/absence management

• Provide timely and accurate quarterly and year-end close activities including accruals, prepaid expenses, internal chargebacks, and monthly operations-related journal entries

• Prepare budget forecasts and reforecasts, as well as annual budget presentations

• Assist in preparing management reports, including the allocation of indirect costs

• Document and maintain existing financial controls and policies and create new ones, as needed

• Uphold PCI compliance standards

• Other duties, as necessary