Assistant Vice President, Financial Management

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Position Details

Budgeting, Administration and Finance at The University of Tampa has a position available for an Assistant Vice President (AVP), Financial Management. The AVP, Financial Management leads and directs a team of professional accountants and support staff responsible for general ledger accounting, treasury strategy, tax compliance, investment accounting, endowment management, accounting for planned giving arrangements, internal & external financial reporting, debt compliance, and cash disbursements to vendors, students, employees. The role is also responsible for the internal control environment and financial systems functionality related to the assigned areas of responsibility. The AVP, Financial Management supports the mission of the University through the diligent control and recording of resource flows, accurate and timely accounting, and transparent financial reporting and tax compliance. This position oversees the management, supervisory and professional staff of the general ledger accounting & treasury department as well as the disbursement function which comprises the accounts payable department and payroll department. These departments work closely and collaboratively with other departments within the Administration & Finance function, and the greater University community, to support the overall mission of the institution through diligent financial management. This position reports to the Vice President of Administration & Finance.

Responsibilities

Overall Responsibilities (10%) - The AVP, Financial Management manages a team of professional accounting staff to ensure:

• Formal financial closing processes are appropriately designed and executed, and periodic financial reports are timely and accurate.

• Financial policies are maintained, and compliance with established policies is monitored.

• Appropriate safeguards are maintained and prudent fiduciary management is applied over financial resources.

• Compliance with applicable laws and regulations pertaining to financial information is achieved.

• University leadership is enabled to manage assigned financial resources and budgets.

• All cash disbursements to vendors, students and employees are processed in accordance with university policy and applicable laws and regulations.

• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

Accounting, Tax & Financial Reporting (50%) areas of responsibility include preparation, review, or support of:

• Monthly accounting close and financial reporting.

• Quarterly debt compliance reporting.

• Annual financial reporting in accordance with FASB standards, and completion of external audit work resulting in issuance of an audit opinion by external auditors.

• Tax forms 990, 990-T and 1042.

• Federal and State financial reporting and compliance related to expenditures of government funds, including financial aid programs.

• Compliance reporting for external stakeholders within the positions areas of responsibility.

• Internal management reporting as needed by the Vice President of Administration & Finance and other University departments.

• Present financial results and analysis to Senior Staff, Board Members, donors or other executive level stakeholders as needed.

• Manage accounting for endowments, restricted gifts, various split-interest arrangements, stock transfers, gift annuity contracts, and other planned giving arrangements. Liaise with Development office to ensure appropriate documentation and treatment of planned giving arrangements.

Treasury Management (20%) areas of responsibility include supporting the Vice President of Administration & Finance with:

• Resource allocation planning, liquidity planning, investment policy compliance, and maximization of returns on financial assets.

• Cash flow forecasting to ensure liquidity resources meet the needs of short and long term liabilities.

• Maintaining relationships and contracts with financial institutions and other financial service providers.

• Cash flow planning and management through collaboration with Budget, Administration, Procurement, Disbursement, Development and Bursar functions to provide University leadership a holistic view of resource inflows and outflows.

• Participate in strategic and tactical discussions pertaining to investment selection and endowment management. Interface with Administrative Affairs Committee and third-party investment advisors on investment management and policy issues.

Leads and directs a team of supervisory and operational staff in the accounts payable department and payroll department responsible for cash disbursements to vendors, students, employees, and other business partners. (20%) These departments manage:

• High volume supplier invoices, procurement card transactions, and payment requests processed in accordance with university policy and applicable laws and regulations.

• Payroll & employee expense reports processed in accordance with university policy and applicable laws and regulations.

• Commercial banking and payroll service provider relationships and integrations, including banking file transfers and integrations with outsourced payroll providers.

• Tax reporting and withholding for vendor payments and payroll taxes.

• Relationships with vendors and ongoing service providers.

• Registration and taxes for fleet vehicles, real estate holdings, and corporate filings.

Qualifications

• Bachelor's Degree in Accounting or related field required, Master's Degree preferred.

• CPA certification required.

• Working knowledge of GAAP and FASB accounting and reporting requirements.

• Ten years of professional accounting experience required, with significant experience in higher education and/or not-for-profit organizations.

• Significant supervisory experience within a large organization

• Proficiency in Microsoft Excel and Word.

• Experience in using and managing an ERP system, preferably Workday.

• Experience in using report-writing software.

• Excellent written, oral, interpersonal and organizational skills.

• Ability to analyze and interpret complex financial data.

• Ability to draft and interpret policies and procedures.

• A strong attention to detail and ownership of assigned areas of responsibility.

• Commitment to the mission of the organization and a customer service mentality.

• Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday

• Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

• Cover letter

• Resume

Work Schedule

Monday-Friday, 8:30 a.m. to 5:00 p.m.

Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.

Occasional evenings and weekends may be required.

The University of Tampa offers great benefits to include:

• FREE Tuition

• Generous paid leave

• Wellness initiatives

• 100% Employer-Funded Health Reimbursement Account

• 100% Employer-Paid Short & Long Term Disability Insurance

• 100% Employer-Funded Employee Assistance Program

• Discounted On-Campus Dining Meal Plans

• FREE On-Campus Parking

• FREE Access to Campus Amenities (pool, library, campus events and more)

• Fitness Center

• Pet Insurance

• Flexible Spending Accounts

• And more!

The University of Tampa is an Affirmative Action/Equal Opportunity Employer. The University seeks candidates with diverse backgrounds to facilitate intercultural awareness and understanding.

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.