Assistant Vice President - Facilities Management

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Position Summary:

Florida Atlantic University is seeking an Assistant Vice President- Facilities Management

• Boca Raton, FL.

The Assistant Vice President (AVP-FM) is personally and fiscally responsible to the Vice President for Administrative Affairs and Chief Operating Officer. The position must direct and coordinate the operational and developmental planning of all campus facilities at Florida Atlantic University to support the academic, research and service mission of the University. Charge includes design development, construction, renovation of campus facilities and maintenance of same, engineering and utilities, physical plant, as well as other vital campus services.

Summary of Responsibilities:

• Acts as agent for the University in coordinating work with architects/engineers/consultants, contractors, and all other areas within FM. Works closely with all areas within Administrative Affairs such as EH&S, Police, Business Services, and other campus agencies/departments who interface with Facilities.

• Coordinates applicable training. Develops Facilities employees interpersonal skills in order to target customer relationships and services. Promotes harmony within the Facilities department to realize high morale and cooperative spirit.

• Involves with all levels within the department with a 'hands on' attitude and work philosophy. Fosters an environment of creativity, participative leadership, entrepreneurship, mutual respect for all employees within the department (at all levels) and an environment that nurtures a team approach to getting the job done. Spends time out in the field to see first-hand employees at work, the condition of the campuses, the quality of the workmanship and provide guidance when particular conditions or problems arise.

• Responsible for responding to emergency situations that occur at all days, hours, etc. Responsible for assessing the situation and communicating to VP and other members as needed. Responsible for working with FM teams to develop recovery plans and communicate such plans.

• Responsible for maintaining adherence to all policies and regulations of the department, University, Florida Board of Governors, and State of Florida statutes. Continually review departmental policies for continual improvement and holds all FM employees accountable for following policies. Responsible for all required reporting to the BOG, BOT, and VP.

• Ensure that all purchasing including bids for services adhere to approved university and state guidelines for firm selection.

• Understands the nature and needs of an aging infrastructure and has experiences with innovative models to maintain facilities in an environment of limited resources. Works to continually develop and promote a vibrant preventative maintenance program. Works with an entrepreneurial spirit to maximize budget. This includes performing both design, small projects, and other work internally versus contracting out, seek innovative ways to maximize budget through cost efficiencies and other means. Approaches the management of FM utilizing Lean Management principles.

• Places high emphasis on customer service and develops methods to assess service levels throughout the university.

• Works closely with FM team, Administrative Affairs Team, and applicable University members on ensuring FM policies and protocols are updated and in compliance with university, BOG, state regulations, laws, and the like. Works to develop and update FM design standards to apply to both new construction and renovations. Ensures that the entire FM team (all applicable disciplines from each FM area

• Engineering & Utilities, Physical Plant) is involved with new construction and remodels in the design, review of drawings, etc. to ensure that systems selected etc. are compatible with systems already in place, maintenance costs and approaches are considered when selections are made and the like.

• Coordinates the work and provides leadership to a wide range of professional and technical staff members and consultants engaged in architecture, engineering, construction, budgets, facility inventories, plant operations and maintenance, master planning as well as other technical services.

• Serves as a resource for the University on campus committees, such as Master Planning, Space Utilization, Safety, etc.

• Assists in developing long-range plans (deferred maintenance, master plans, preventative maintenance, and budgets) for review and approval by VP.

• Develops and makes recommendations of data and other information for use by the University Administration in making presentations of agenda items to the Board of Trustees, Board of Governors, and others. This includes, but not limited to Capital projects, space utilization and other facilities-related matters.

• Leads, develops, recommends, and implements approved long-range and short-term planning schedules - includes, but not limited to the 5-year Major, Minor, Campus Master Plan, Annual Maintenance plan, etc.

• Coordinates and communicates short-term, and long-range campus vision and mission statements for the entire Facilities Management department to all employees on a continuous basis.

• Directs the development and continued enhancement of robust data relating to all units and all aspects associated with the department.

• Maintains memberships in various professional organizations and attends applicable professional meetings as budget permits to keep abreast of latest developments for the program areas under the jurisdiction of this position.

• Acts as a university liaison with local, state, and federal governmental agencies with regard to land use, master planning, and construction.

• Places emphasis on continual efficiency improvements with a concentration on cost reduction while maintaining quality of service and product. Approves payments (or delegates), as prepared and recommended by direct reports to contractors and vendors for satisfactory completion of the University's contracted projects.

• Oversees the FM Business Office and reviews prepared annual budgets and works with Business Office to ensure fiscal oversight.

• Maintains an adequate level of risk and liability insurance coverage for all campus facilities, equipment, and personnel in cooperation with the campus Risk Manager.

• Performs other job-related responsibilities as assigned.

This position has access to financial and personnel records that must be maintained under strict security. The position is responsible for safeguard measures to avoid loss or destruction of irreplaceable files of data and to prevent access to such data by unauthorized persons.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty

• Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and six years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and eight years of appropriate experience required.

Extensive hands-on experience of five years or more in effectively communicating, interacting and training other facilities managers at all levels is required.

Preferred Qualifications/Skills:

Master's or Bachelor's degree in an appropriate area such as Engineering, Architecture, Construction/Project Management and ten years of experience as a Facilities Manager of significant Construction/Engineering projects at an institution of higher education or similar environment.

Professional registration in Florida or the ability to obtain that professional registration within a short term upon hire, if applicable.

Salary:

$170,000 per year.

Exempt Administrative, Managerial, Professional (AMP)

College or Department:

Division of Administrative Affairs

Location:

Boca Raton

Work Days and Hours:

Monday

• Friday, 8 a.m.

• 5 p.m. Some nights and weekends as needed.

Application Deadline:

2024-06-18

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMODATIONS:

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711