Assistant Travel Coordinator

University Of Cumberlands Williamsburg , KY 40769

Posted 2 weeks ago

University of the Cumberlands is seeking a full-time assistant travel coordinator to support the Universitys travel program and motor pool fleet. The assistant travel coordinator reports to the Director of Operations and will assist the Travel Coordinator in organizing travel arrangements for University faculty and staff.



Responsibilities:

  • Works with University faculty and staff to organize vehicle, hotel, and flight reservations
  • Responsible for managing University conference registrations
  • Submits work orders for preventative and emergency vehicle maintenance
  • Manages Vehicle Recalls and schedules appointments as needed
  • Maintains vehicle Gas Card records and reconciles each month
  • Responsible for reconciling all monthly travel expenses
  • Coordinates Charter Bus & Enterprise Vehicle rentals for travel purposes
  • Coordinates and oversees mandatory Bus Training for University drivers
  • Manages any Vehicle Accident Reporting and coordinates with the University Insurance office
  • Responsible for issuing University parking permits and maintaining proper vehicle records
  • Coordinates with Williamsburg City Police to manage University parking tickets
  • Maintains all proper vehicle registration
  • Assist the Operations Office and complete any other duties as assigned

Requirements

  • Minimum of two years administrative experience, travel coordinator experience preferred
  • Minimum of high school diploma or equivalent
  • Willingness to work a flexible schedule when required
  • Excellent customer service and interpersonal skills
  • Strong work ethic with demonstrated collaborative and coordinative skills
  • Excellent communicator in both oral and written communication
  • Must have excellent analytical skills
  • Superior organization skills and dedication to completing work in a timely manner
  • Proficiency in MS Office
  • Demonstrated ability to establish and maintain positive working relationships

Benefits

Yes

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Assistant Travel Coordinator

University Of Cumberlands