Assistant To The Vice President Of Academic Affairs

Who We AreWith three campuses along Colorado's Front Range, Front Range Community College is the state's largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.Each year approximately 5,000 FRCC students transfer to four-year universities. FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the "Top Online Colleges" in the country by Newsweek.One of FRCC's main goals is to offer educational excellence for everyone. The college's strong commitment to student success means we start by creating an inclusive and equitable environment-one where both students and employees feel they belong and are supported. FRCC's focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We're looking to hire people who share these values-along with our commitment to student success, equity and excellence. Who You AreAs the Assistant to the VP and reporting directly to the Vice President/Provost of Academic Affairs (VPAA), you will provide executive support in a one-on-one working relationship. In this role, you will be as the primary point of contact for internal and external constituencies on all matters pertaining to the Vice President. You will organize and coordinate divisional outreach and relations efforts and manage special projects. As the Assistant to the VP, you will perform administrative coordination and leadership for the division of Academic Affairs and perform duties related to many areas of the department. During periods of the VP's absence, you will act as the representative of the VP to internal and external persons, and other agencies. Ideally, you have strong written and verbal communication skills, good judgement in a variety of situations, organizational skills and the ability to manage multiple priorities. This is an excellent opportunity for someone with previous administrative support experience. This position has the opportunity to occasionally work remotely, but does require a strong on-campus presence and ability to travel to all three FRCC campuses as needed.Please note: You need to be a Colorado resident on your first day of employment. SALARY: $53,000 - $55,650 annually BENEFITS: Please click here to find more information about APT & Faculty Benefits SELECTION PROCESS: Position will remain open until filled with a priority deadline of June 16, 2024. This posting may be used to fill multiple or similar positions.

Preliminary screening will be made on the basis of completed application package submitted by candidate. In your application, please include a resume and cover letter that specifically addresses how your background and experience align with requirements, qualification and responsibilities of the Assistant to the Vice President of Academic Affairs.
Primary Duties
Office Liaison: Function as the primary point of contact for the Vice President's office and responds to questions and inquiries from faculty, staff, students, community members and external constituents, exercising initiative, judgement, and independent thinking to provide direction and guidance to facilitate prompt resolutions. Partner with senior college leaders and other administrative professionals to provide support services and prepare material for key meetings and events.Provide leadership for administrative support professionals in Academic Affairs.Engage in college-wide diversity, equity and inclusivity efforts to create a welcoming and inclusive climate for all employees and students. Create positive, supportive relationships with stakeholders, including the internal college community and external community members. Meeting and Event Coordination: Create, organize, and manage all internal and external campus events, trainings and organizational development initiatives, including notifications and invitations. Make catering and set-up arrangements. Prepare and distribute agendas and other materials for meetings/events; records and transcribe meetings/events minutes; maintain records of meetings and key decisions.Complete and process relevant paperwork pertaining to meetings/events according to college and state regulations.Special Projects: Provide special project support as assigned. Analyze information, determine best method to achieve project goals and take initiative to complete projects. Work closely with the VP to identify stakeholders to ensure projects are completed with the input of necessary groups. Schedule/Travel Coordination: Make appointments for VP and prioritize the VP's activities and events; maintain calendars on the intranet and in Outlook; schedule meetings and identify potential conflicts.Coordinate travel arrangements for the VP; act as the division's travel coordinator and review conference/travel requests as submitted for leadership approval.Budget Management: Function as cost center administrator for the VP's budget accounts; analyze the purchasing needs; purchase supplies; create purchase orders, purchase requisitions, expense vouchers, travel requisitions, and official function forms.Create budget reports, reconcile accounts, and participate in budget development

Follow fiscal rules and procedures as P-Card holder.
Required Competencies
Mission, Vision & Values: Embrace the mission, vision and values of FRCC. Understand the importance of the work that you do to support institutional goals. Employee & Student Centeredness: Place students and employees at the center of your work. Adopt a philosophy that makes the ability to service the employees/students the cornerstone of the work that you do. Communication: Communicate effectively with individuals with different backgrounds. Choose words carefully in communications.Team Building: Strive to build positive and collaborative relationships with colleagues both within the department, in other departments and with external stakeholders. Problem solving: Address challenges that arise on a daily basis and develop solutions that support all involved.Initiative: Effectively and successfully lead and implement projects and initiatives with minimal supervision or direction.Adaptability: Activities of the Vice President's Office vary regularly and must have the ability to prioritize based on institutional mission and vision.Integrity: Demonstrate forthrightness, equity, and transparency. Guard sensitive and confidential information with integrity. Diversity, equity, and inclusion: Actively contribute to a work environment that embraces inclusiveness, racial and gender equity, and diverse perspectives. Build constructive working relationships and a department culture characterized by a high level of acceptance, cooperation, and mutual respect.Cultural Self-Awareness: Examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to service employees and students. Cultural Competence: Recognize the need to become knowledgeable about the ways to communicate and support employees and students of other backgrounds. Change approach to reflect the new learning. Project Management: Manage multiple projects concurrently and ensure that contributors are on target to reach their goals.
Qualifications
Required Education/Training & Work Experience:Associate's degree and two years of experience in an administrative support role. Demonstrated experience in handling sensitive information with the ability to manage shifting priorities. Demonstrated proactive approaches to problem-solving with a customer service focused approach. Proficient in Microsoft Office Suite to include Word, Excel, Outlook, and PowerPoint; proficient in Adobe Acrobat Pro.Proficient in WebEx and Teams.Excellent oral and written communication with experience writing and editing documents and reports. Welcoming. Respectful. Inclusive. Together, we are FRCC.

Benefit-Eligible EmployeesGroup Health BenefitsIf you are an APT, staff, or faculty and are scheduled to work at least 30 hours per week, you are eligible for benefits on the first day you officially begin active employment. FRCC offers a variety of family-friendly benefits designed to support your physical, emotional and financial health, including:* Medical, dental and vision insurance* Flexible Spending Accounts for Medical and Dependent Care* Life, AD&D and Disability Insurance* Paid Time Off* Paid Community or School Volunteer Leave* Leave of Absence Options* College Invest 529Additional information regarding benefits can be found at CCCS Employee Benefits.RetirementFRCC employees contribute to Colorado PERA, which provides retirement and other benefits to employees of more than 500 government agencies and public entities in the state of Colorado.

PERA is the 21st largest public pension plan in the United States and is a substitute for Social Security; FRCC employees do not contribute to Social Security. PERA eligible employees are required to contribute a fixed percentage of their salary to the pension. Student employees are not eligible to participate in PERA.FRCC and the State of Colorado also offer three tax-deferred supplemental investment plans, including 401(k), 403(b) and 457 plans.Tuition ReimbursementEducation and the success of you and your dependents is a priority at Front Range Community College.

We encourage you to develop job skills and abilities which will benefit you as well as our College. Eligible employees, their eligible dependents, and domestic partners may enroll in credit courses at any of the 13 system community colleges.Professional Development OpportunitiesFRCC offers a variety of professional development opportunities to create possibilities for your career and life. We are building a learning community where you can work with diverse individuals, explore new ways of thinking and expand your capabilities.Flexible Work ArrangementsFront Range offers a variety of flexible work arrangements based on departments and positions.

Please ask if this is an opportunity for this role.Employee Assistance ProgramOur employee assistance program (EAP) services are available to you and your household members at no cost through the Colorado State Employee Assistance Program (C-SEAP). These confidential services offered to support the wellbeing of both you and your family members include counseling, professional coaching, webinars, mediation, financial assistance, and more. For more information, please visit https://cseap.colorado.gov/ .BenefitHubAs a State of Colorado employee, you will have access to the BenefitHub website where you will find a variety of local and national discounts.