Assistant To The President & Ceo, Greenville City Economic Development Corporation (Gcedc) - 0624

Job Summary

Under general direction of the President & CEO (CEO), and in compliance with standard operating procedures and policies, performs a variety of specialized complex administrative and management analyses to support decision making and strategic direction. Conducts research and analyses to assist in the management of the GCEDC, City operations, programs, and services. Compiles and evaluates statistical and financial data in an accurate and timely manner. Assists the CEO with managing special projects. Serves as the CEO's staff liaison to meetings of City management and staff, City Council Committees, GCEDC Board, and other external meetings as needed. Keeps CEO informed about projects and issues of importance to the GCEDC Board and City Council. Prepares briefings, position and policy papers, as well as presentations and material for GCEDC Board and City Council meetings. Assists with administering grants for various state and federally funded programs.

Essential Functions

• Conduct Operational Research and Studies: Conduct operational research, productivity analyses and management studies to assist in the management of GCEDC operations, programs, and services. Research information pertinent to a task or project, including thoroughly reviewing applicable laws. Analyze data and identify trends and develop recommendations for changes in policies and procedures to improve operations and provide more responsive service, and/or optimize the use of resources. Provide technical assistance and information to management.

• Perform Program and Financial Analyses: Compile and evaluate statistical, financial, demographic, administrative, and operational data and cost histories. Monitor and review billing activities, expenditures, and financial reports. Conduct detailed cost analyses and make recommendations to improve costs and operational effectiveness. Participate in budget development. Prepare reports/studies based on findings.

• Coordinate Assigned Special Projects: Plan, design, implement, and evaluate programs, projects and professional services. Assist in defining the scope of projects. Identify and recommend proper allocation of financial, material, and human resources committed to projects; formulate solutions and resolve problems. May oversee professional contractors and/or consultants. Interface with and monitor the contractors/consultants to ensure timely and quality completion of projects. Facilitate cooperation with the project throughout the organization and provide information and support as needed.

• Provide Administrative Support: Assist in the coordination and preparation of backup material for GCEDC and City Council meetings. Provide information on the status of GCEDC, departmental and City operations and projects. Draft letters, presentation slides, memos, calendars, notes, forms, reports, correspondence, and other documents. Assist with researching and monitoring new and proposed legislation at the county, state, and federal level for potential impact on the GCEDC operations. Prepare briefings, and position and policy papers to accurately advise the CEO on matters.

• Serve as a CEO's Liaison: Serve as the CEO's staff liaison to meetings of the GCEDC Board, City management and staff, City Council Committees, and other external meetings as needed. Represent the GCEDC at various meetings, functions, and events. Respond to public inquiries and requests for information. Answer general questions or refer questions to appropriate individual/department. Report all major issues or concerns to the CEO. Provide staff support to the GCEDC Board, City Council, special committees, and task forces as required by the CEO. Assist with researching constituent concerns or inquiries and coordinating with Department Directors and/or other appropriate parties to respond to citizen inquiries and complaints impacting their departments.

• Assist with Administering Grants: Assist with administering grants for various state and federally funded programs. Compile and submit grant applications. Research funding sources and program opportunities. Assist departments with grant activities. Monitor and ensure compliance with all requirements for awarded grants.

Perform other duties as assigned.

Job Requirements

• Bachelor's degree in public/business administration or a related field.

• Over four (4) years of progressively responsible government, management, or analytical experience at a professional or managerial level; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Preferred Qualifications

• Master's degree in public/business administration or a related field.

• Experience in economic development, real estate development or local government is considered a plus.

Driver's License Requirements

• Valid South Carolina Class D Driver's License.

Performance Requirements

Knowledge of:

• Principles and practices of public administration as applied to the organization and functions of municipal government.

• Current legislative, political, and economic trends in state and federal government programs.

• Principles and practices of budget development and administration.

• Principles and practices of project management.

• Knowledge of techniques for providing a high level of customer service by effectively dealing with external constituents, City Council, Department Directors, contractors, and City staff.

Ability to:

• Research and analyze organizational and administrative problems and develop and present recommendations for their solution.

• Prepare clear and concise presentations of administrative and financial reports.

• Coordinate and manage multiple projects and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.

• Communicate at a superior level verbally and in writing, including capacity to communicate complex ideas compellingly to a variety of audiences.

• Exercise independent judgment and initiative in performing assigned tasks thoroughly and without error.

• Exercise considerable tact and courtesy in frequent contact with department directors, City officials, City staff, other governmental organizations, and the public.

• Establish and maintain effective working relationships as necessitated by work assignments.

• Read, analyze, and interpret general business periodicals, professional journals, technical journals and procedures, financial reports, legal documents, and governmental regulations as well as literature, books, reviews, reports, and abstracts. Professional, trade journals and documents.

• Deal with a system of real numbers; and practical application of fractions, percentages, ratios/proportions measurements, mathematical equations, accounting, and budgeting spreadsheet functions.

• Write formal presentations, briefings, position and policy papers, analytical and technical reports, other documents and correspondence, and compose emails in a clear and professional manner.

• Operate general office equipment to include scanner, printer, copier, smartphone, iPad, and computer with Microsoft Office Suite.

Working Conditions

Primary Work Location:  Office environment.

Protective Equipment Required:  None.

Environmental/Health and Safety Factors:  Relatively free from unpleasant environmental conditions or hazards.

Physical Demands:  Continuously requires fine dexterity, using vision and hearing, and talking. Frequently requires standing, walking, sitting, reaching, handling/grasping, bending, crouching and stooping, lifting, carrying, kneeling, crawling, pushing/pulling, climbing, balancing, and twisting. Light to Medium strength demands include exerting up to 20 pounds occasionally, 10 pounds frequently, or negligible amounts constantly and/or walking or standing to a significant degree.

Mental Demands:  Frequently requires time pressure, emergency situations, frequent change of tasks, irregular schedule/overtime, performing multiple tasks simultaneously, working closely with others as part of a team. Occasionally requires tedious or exacting work.

Americans with Disabilities Act Compliance

The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.