Assistant To The Offices Of The President And General Counsel

POSITION TITLE: Assistant to the Offices of the President and General Counsel

COMPENSATION RANGE: 50,000.00 - 65,000.00 USD per year

EMPLOYMENT CLASSIFICATION: Professional Administrative

DEPARTMENT: President's Office Operations

TARGET HIRE DATE: 8/1/2024

BENEFITS: UNC's Career Hub

To ensure full consideration, applications must be received by 11:59pm (MT) on 07/12/2024.

Position Summary:

The assistant will support the Office of the President and the Office of General Counsel at the University of Northern Colorado by managing a full range of administrative responsibilities related to each office. This position provides high-level, general administrative support with responsibilities to include greeting guests, managing and responding to inquiries, coordinating meetings and events, maintaining files and records, and monitoring and ordering supplies. This individual also provides backup administrative support for team members and works on special projects and events as assigned.

This position requires professionalism, discretion, strong organization and project management skills, and the ability to communicate and collaborate effectively. The assistant is often responsible for managing complex, detailed, and confidential matters. This role offices on the 4th floor of Carter Hall and reports to the chief of staff.

Job Duties:

Office of the President Administrative Support (50%)

• Conduct research and assemble and analyze information to draft correspondence, reports, and presentations. Perform word processing, photocopying, drafting, and proofreading of correspondence, reports, and other materials.

• Support the chief of staff and executive assistant in creating, managing, and tracking multiple projects on their behalf with regular status updates and reporting.

• Provide backup support/coverage to the president's executive assistant.

• Assist with updating, reviewing, and maintaining university-level policy documents and manuals.

• Create and organize confidential and sensitive files.

• Receive, sort, and distribute office mail and record and route messages and requests to appropriate individuals.

• Assist with travel and guests arrangements.

• Assist with paying invoices, processing PCards, submitting reimbursements, and collecting documentation.

• Using Word Press, assist with the development of web content and maintenance of relevant websites.

Office of General Counsel Administrative Support (25%)

• Receive and direct visitors.

• Provide administrative support to the General Counsel and Associate General Counsel, including travel accommodations and arrangements, preparing expense reports, and scheduling and preparing for meetings.

• Oversee and manage the budget for the Office of General Counsel, including monthly processing of expenses and periodic review and planning.

• Serve as the primary contact for Colorado Open Records requests (CORA), including monitoring the custodian process, research, response, invoicing, and collections.

• Maintain office supplies and equipment, including assisting with coordinating repairs and submitting work orders.

• Support other Office of General Counsel initiatives as assigned.

Meetings and Events (20%)

• Manage the Carter Hall Board Room, ensuring it is clean, organized, and set up for meetings.

• Assist with the planning and execution of university-level annual and one-time meetings and events, including assisting with venue scheduling, tech support, food and beverage service, preparing guest lists and name tags, and other logistics.

• Assist in supporting Board of Trustees meetings and other events and meetings as assigned.

Other Responsibilities (5%)

• Support other executive-level initiatives as assigned.

Minimum Qualifications:

Education:

• Bachelor's degree

Experience:

• Four years of experience in an administrative support role.

Ability:

• Ability to perform difficult, complex, timely, and detailed clerical and administrative work with accuracy.

• Strong time management skills to handle multiple tasks according to stated timelines in busy, highly visible offices.

• Exceptional verbal and written communication skills and the ability to interact effectively with internal and external stakeholders.

• Strong interpersonal skills and a demonstrated ability to build relationships and interact in a professional manner with tact and diplomacy with a diverse group of internal and external stakeholders.

• Ability to be flexible to changing conditions, needs, and responsibilities.

• Ability to handle sensitive information in a confidential manner.

• Ability to work proficiently with office computer systems and technologies, such as Word, Outlook, Excel, Teams, Zoom, and related technologies.

• Ability to work well under pressure and in high-stress situations.

Special Considerations:

• Ability to work evenings and weekends

• Ability to carry event/meeting supplies

• Available to travel as needed

Benefits:

Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC

The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC's commitment to education began in 1889 and continues to be a transformational force for our students. According to CollegeNet's Social Mobility Index, UNC ranked #1 in social mobility (2022). UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC's Career Hub,to learn more about UNC's strategic plan, school programs, and employee benefits. Go Bears!

Commitment to Diversity, Equity, Inclusion, and Belonging

The University of Northern Colorado believes diversity, equity, inclusion, and belonging is the pathway to achieving an inclusive community and fostering a campus culture where everyone can thrive. UNC supports the growth of individuals who care about race, gender, sexual orientation, gender identity/expression, lifestyle, age, educational background, national origin, religion, or physical ability - to honor the intersectionality of our campus. Please visit UNC's Career Hub to learn more about UNC's commitment to diversity, equity, inclusion, and belonging.

AAEO Employer

The University of Northern Colorado is an Affirmative Action/Equal Opportunity employer that is committed to a culturally diverse staff, faculty, and student body.

The University will not engage in unlawful discrimination in employment or educational services against any person because of race, color, religion, gender, age, national origin, disability, or veteran status. Veteran status and people with disabilities are encouraged to apply. It is the University's policy to prohibit discrimination in employment or educational services on the basis of sexual orientation or political affiliation. The University will likewise take affirmative action to ensure that student applicants and enrolled students are treated during the enrollment at the University without regard to race, religion, gender, age, national origin, disability or veteran status. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff, retirement, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Furthermore, the University will post in conspicuous places, notice setting forth the provisions of this University's Equal Opportunity Policy.

Federal regulations require that the University of Northern Colorado retain all documents submitted by applicants. Materials will not be returned or copied for applicants.

Background Check

Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.

Clery Act

In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.