Assistant To The Office Of The University Registrar (Temporary)

California Baptist University Riverside , CA 92501

Posted 3 days ago

Provides general office support to the Office of the University Registrar by performing the following duties. Temporary position, hours will vary based on assignment. Posting is to establish an eligibility list for temporary positions)

Essential Duties and Responsibilities

Other duties may be assigned.
1.Assist with student, staff and faculty walk-in traffic for the office.
2.Assist with maintenance of report logs for incoming and outgoing forms and student requests.
3.Maintain tracking system for file processing for new student files and documents.
4.Complete and provide assistance with semester student mailings and notifications.
5.Assist in preparing Athlete and Veteran files for certification by the certifying officials.
6.Assist with the typing and preparation of degree evaluations.
7.Provide assistance in the preparation of enrollment verifications.
8.Assist with arranging meetings, prepare agendas, reserve and prepare facilities.
9.Receive and distribute incoming mail, and prepare outgoing mail and correspondence.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Skill in the use of personal computers and related software applications.

  • A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.

  • Ability to plan, develop, and coordinate multiple projects.

  • Ability to read and write at a level appropriate to the duties of the position.

  • Ability to use independent judgment and to manage and impart confidential information.

  • Ability to gather data, compile information, and prepare reports.

  • Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff and student body.

  • Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.

  • Strong organizational skills and detail oriented.

  • Ability to maintain confidentiality.

  • Excellent telephone courtesy, knowledge and experience.

  • Ability to coordinate and organize meetings and/or special events.

  • Ability to interpret, adapt, and apply guidelines and procedures.

  • Ability to create, compose, and edit written materials.

  • Knowledge of general accounting principles.

  • Ability to develop and maintain recordkeeping systems and procedures.

  • Ability to investigate and analyze information, and to draw conclusions.

Education and/or Experience

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Posting Detail Information

Open Date Remove from Web Open Until Filled Yes Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • Are you a Christian?

  • Do you attend church regularly?

  • If no, please explain (required):

(Open Ended Question)

  • Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)

Applicant Documents

Required Documents

Optional Documents

  • Resume

  • Cover Letter

  • Other Document

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Assistant To The Office Of The University Registrar (Temporary)

California Baptist University