Assistant To The Managing Attorney

Lone Star Legal Aid Houston , TX 77001

Posted 3 months ago

Job Summary:

The Assistant to the Managing Attorney (AMA) of the Military Veterans Unit carries out general office and secretarial duties. Answers the department/unit telephone, types correspondence and reports, maintains department, unit, or office files. The AMA is responsible for performing fiscal and administrative functions as assigned by the branch office.

Principal Duties:

-Prepares, processes and corrects financial documents and bookkeeping matters for review and approval by the Managing Attorney and Accounting Department.

-Receives monies and invoices, prepares check requests, obtains approval for expenditures and disbursements, makes bank deposits, processing receipts, records transaction and prepares monthly ledger summaries for the Accounting Department.

-May be authorized by the Chief Financial Officer and Managing Attorney to sign checks written upon branch operating accounts.

-Receives and distributes paychecks and other related financial documents from the Accounting Department to unit staff.

-Ensures that office security measures are observed in regard to client files, furniture, and equipment.

Other Duties:

-Performs routine tasks and takes necessary actions regarding the initial disposition of problem callers and "walkin" clients under the supervision of the Managing Attorney.

-Explains program intake, appointment and other policies to applicants in an attempt to resolve conflicts or questions.

-Maintains official branch office records and inventory lists;

-Requests repair services when needed.

-Prepares requisition and receiving reports for the accounting department.

-Assures that all client files and records are maintained according to procedures and that case reports are properly prepared on a timely basis and forwarded to the central office.

-Monitors and takes necessary actions and makes recommendations to ensure compliance with policies and procedures.

-Assists the Managing Attorney with the development, implementation and monitoring of branch office policies and procedures and assures that all support staff and volunteer positions are appropriately trained.

-Participates with the Managing Attorney regarding the scheduling of meetings, circuit riding, reception desk coverage and other office routines.

Requirements

-High school graduate or equivalent

-Three years of office experience, one of which must have been spent in the legal field

-Preference given to person with some college or business education.

-Type 60 wpm

-Basic bookkeeping skills

-Exemplary office skills including ability to transcribe documents from audio

-Transcribe documents from dictation or audio tape

-Demonstrated ability to organize and train support personnel

-Strong client service orientation

-Ability to work under pressure

-Bilingual (speak and write) preferred

-Military experience preferred

Classification: -Non-Exempt

Reports To: Managing Attorney

Benefits

Medical Benefits

Paid Leave

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Assistant To The Managing Attorney

Lone Star Legal Aid