Assistant To The Managing Attorney

Lone Star Legal Aid Houston , TX 77001

Posted 3 months ago

Job Summary:

The Assistant to the Managing Attorney (AMA) of the Military Veterans Unit carries out general office and secretarial duties. Answers the department/unit telephone, types correspondence and reports, maintains department, unit, or office files. The AMA is responsible for performing fiscal and administrative functions as assigned by the branch office.

Principal Duties:

-Prepares, processes and corrects financial documents and bookkeeping matters for review and approval by the Managing Attorney and Accounting Department.

-Receives monies and invoices, prepares check requests, obtains approval for expenditures and disbursements, makes bank deposits, processing receipts, records transaction and prepares monthly ledger summaries for the Accounting Department.

-May be authorized by the Chief Financial Officer and Managing Attorney to sign checks written upon branch operating accounts.

-Receives and distributes paychecks and other related financial documents from the Accounting Department to unit staff.

-Ensures that office security measures are observed in regard to client files, furniture, and equipment.

Other Duties:

-Performs routine tasks and takes necessary actions regarding the initial disposition of problem callers and "walkin" clients under the supervision of the Managing Attorney.

-Explains program intake, appointment and other policies to applicants in an attempt to resolve conflicts or questions.

-Maintains official branch office records and inventory lists;

-Requests repair services when needed.

-Prepares requisition and receiving reports for the accounting department.

-Assures that all client files and records are maintained according to procedures and that case reports are properly prepared on a timely basis and forwarded to the central office.

-Monitors and takes necessary actions and makes recommendations to ensure compliance with policies and procedures.

-Assists the Managing Attorney with the development, implementation and monitoring of branch office policies and procedures and assures that all support staff and volunteer positions are appropriately trained.

-Participates with the Managing Attorney regarding the scheduling of meetings, circuit riding, reception desk coverage and other office routines.


-High school graduate or equivalent

-Three years of office experience, one of which must have been spent in the legal field

-Preference given to person with some college or business education.

-Type 60 wpm

-Basic bookkeeping skills

-Exemplary office skills including ability to transcribe documents from audio

-Transcribe documents from dictation or audio tape

-Demonstrated ability to organize and train support personnel

-Strong client service orientation

-Ability to work under pressure

-Bilingual (speak and write) preferred

-Military experience preferred

Classification: -Non-Exempt

Reports To: Managing Attorney


Medical Benefits

Paid Leave

upload resume icon
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Managing Attorney Iii Houston TX

Geico Insurance

Posted 1 week ago

VIEW JOBS 1/9/2019 12:00:00 AM 2019-04-09T00:00 Job Description Under general supervision, manages all Staff Counsel office activities relating to the defense of lawsuits against GEICO insured's in liability suits, and on behalf of GEICO in subrogation, Uninsured Motorist (UM) and Underinsured Motorist (UIM), and PIP suits or arbitrations, filed in courts of limited and unlimited jurisdiction. Essential Functions: 1. Manages subordinates in all activities relating to the defense of lawsuits and against GEICO insured's in liability cases, and on behalf of GEICO in UM/UIM, PIP and subrogation suits. 2. Interviews and/or approves job applicants for employment. Conducts and/or reviews associate performance appraisals. Initiates or approves salary adjustments, performance ratings, and other personnel changes. Counsels associates and takes disciplinary action or terminates the employment of associates as appropriate. 3. Represents GEICO insured's in liability cases, UM/UIM and PIP suits filed in courts of limited and unlimited jurisdiction. 4. Researches laws and prepares legal briefs, opinions, and memoranda. Renders opinions on liability, damages, and value as requested by the Claims Department. Prepares and handles pleadings, motions, and discovery, to include depositions/examinations before trial and examinations under oath. Defends all assigned matters by trial, arbitration, or mediation, as applicable. Meets deadlines to respond to pleadings, and correspondence; appears timely in court, arbitrations, depositions, meetings and other scheduled matters. 5. Trains and supervises less experienced attorneys and support staff, including assisting attorneys as first and second chair counsel, and/or observing attorneys at trials and arbitrations; Monitors all applicable bar requirements including mandatory Continuing Legal Education (CLE) requirements; Conducts file audits and provides feedback on quality of file handling and expense management. 6. Travels to attend trials, hearings, arbitrations, depositions, management meetings, and conferences. 7. Reviews office reports and implements changes to improve office statistics, including timeliness of reports to clients, productivity reports, client and claims survey results, closure ratio, dependability ratio, and subrogation results. 8. Adheres to the GEICO Code of Conduct, company policies, and operating principles. 9. Meets attendance standard of the business location to perform necessary job functions and to facilitate interaction with subordinates and management. Meets the requirements specified below: 1. Must manage and have administrative responsibility for at least eight attorneys (including managing attorney) and associated support staff. 2.Must be able to travel as required including but not limited to attend trials, hearings, depositions, management meetings and conferences. 3. Must demonstrate successful performance in handling trial responsibility for cases of significant severity and complexity. 4. Must be licensed and in good standing to practice law in the state of Texas and meet and maintain licensing requirements including mandatory CLE requirements. 5. Must have a minimum of 10 years of litigation experience including insurance defense or personal injury. Salary and Grade will be commensurate with experience. Qualifications: Calculator - Filing - Lifting - PC experience - Phone Experience - Public Contact - Standing - 10% Travel - Word Processing About Geico For more than 75 years, GEICO has stood out from the rest of the insurance industry! We are one of the nation's largest and fastest-growing auto insurers thanks to our low rates, outstanding service and clever marketing. We're an industry leader employing thousands of dedicated and hard-working associates. As a wholly owned subsidiary of Berkshire Hathaway, we offer associates training and career advancement in a financially stable and rewarding workplace. Our associates' quality of life is important to us. Full-time GEICO associates are offered a comprehensive Total Rewards Program*, including: * 401(k) and profit-sharing plans * Medical, dental, vision and life insurance * Paid vacation, holidays and leave programs * Tuition reimbursement * Associate assistance program * Flexible spending accounts * Business casual dress * Fitness and dining facilities (at most locations) * Associate clubs and sports teams * Volunteer opportunities * GEICO Federal Credit Union * Benefit offerings for positions other than full-time may vary. GEICO is an equal opportunity employer. GEICO conducts drug screens and background checks on applicants who accept employment offers. How to Apply Click "Apply for Job" to complete your application. You will need an active email address and phone number. Please upload your resume, preferably as Word .doc files or PDF. Once you begin your application you can save it and access it later. Your application should include any work and/or internship experience from at least the past five years. Geico Insurance Houston TX

Assistant To The Managing Attorney

Lone Star Legal Aid