The Assistant to the Managing Attorney (AMA) of the Military Veterans Unit carries out general office and secretarial duties. Answers the department/unit telephone, types correspondence and reports, maintains department, unit, or office files. The AMA is responsible for performing fiscal and administrative functions as assigned by the branch office.
-Prepares, processes and corrects financial documents and bookkeeping matters for review and approval by the Managing Attorney and Accounting Department.
-Receives monies and invoices, prepares check requests, obtains approval for expenditures and disbursements, makes bank deposits, processing receipts, records transaction and prepares monthly ledger summaries for the Accounting Department.
-May be authorized by the Chief Financial Officer and Managing Attorney to sign checks written upon branch operating accounts.
-Receives and distributes paychecks and other related financial documents from the Accounting Department to unit staff.
-Ensures that office security measures are observed in regard to client files, furniture, and equipment.
-Performs routine tasks and takes necessary actions regarding the initial disposition of problem callers and "walkin" clients under the supervision of the Managing Attorney.
-Explains program intake, appointment and other policies to applicants in an attempt to resolve conflicts or questions.
-Maintains official branch office records and inventory lists;
-Requests repair services when needed.
-Prepares requisition and receiving reports for the accounting department.
-Assures that all client files and records are maintained according to procedures and that case reports are properly prepared on a timely basis and forwarded to the central office.
-Monitors and takes necessary actions and makes recommendations to ensure compliance with policies and procedures.
-Assists the Managing Attorney with the development, implementation and monitoring of branch office policies and procedures and assures that all support staff and volunteer positions are appropriately trained.
-Participates with the Managing Attorney regarding the scheduling of meetings, circuit riding, reception desk coverage and other office routines.
-High school graduate or equivalent
-Three years of office experience, one of which must have been spent in the legal field
-Preference given to person with some college or business education.
-Type 60 wpm
-Basic bookkeeping skills
-Exemplary office skills including ability to transcribe documents from audio
-Transcribe documents from dictation or audio tape
-Demonstrated ability to organize and train support personnel
-Strong client service orientation
-Ability to work under pressure
-Bilingual (speak and write) preferred
-Military experience preferred
Reports To: Managing Attorney
Lone Star Legal Aid