North Park University Chicago , IL 60625
Posted 1 week ago
Position Summary:
The purpose of this position is to provide administrative support to both the Seminary Dean and the Dean of Faculty.
Essential Responsibilities:
Confidential and efficient management of details to facilitate the work of both (1) The Seminary Dean & Vice President of Church Relations, and (2) The Dean of Faculty in their roles at NPU/NPTS and within the broader Evangelical Covenant Church.
* General Support to both deans:
o Provide administrative support by managing phone calls, seminary mail, deans’ calendars and travel plans as needed.
o Maintain records/minutes related to deans’ offices.
o Track and File Adjunct faculty documentation (CV’s, transcripts, etc.)
o Host meetings and events on behalf of the seminary
o Draft and distribute reports as requested.
o Draft and distribute communications to internal and external constituencies.
o Coordinate ATS Annual Report
o Coordinate with Evangelical Covenant Church boards & committees.
o Reconcile Expenses for the deans.
o Coordinate sending new adjunct faculty HR paperwork.
o Assist with special projects as assigned.
* General Seminary Support:
o Take minutes at Faculty Business Meetings and Seminary Committee of the Board of Trustees meetings.
o Coordinate Institutional Assessment initiatives on an ongoing basis.
o Represent NPTS on various University committees as requested.
o Participate in proactive team efforts to achieve Seminary, departmental, and University goals.
o Assist in coordinating efforts for new initiatives (e.g., new partnerships, new policies)
* Administrative Support to the Covenant Orientation Program:
o Respond to student inquiries about the CO program.
o Research and secure meeting locations when classes are not in Chicago.
o Assist in registration of CO students when necessary.
o Prepare regular communication to CO students.
* Administrative Support to the Center for Spiritual Direction:
o Provide general support as requested by the director of the CSD
o Assist in registration of students for their classes
o Draft and send communications to cohort students
o Coordinate Housing for intensive courses
o Coordinate transportation for off-site retreats
Requirements
NOTE: Nothing in this description restricts the supervisor’s right to assign or reassign duties and responsibilities to this job at any time.
Benefits
North Park University