Assistant To The Dean, Honors College And Undergraduate Education

University At Albany Albany , NY 12201

Posted 1 week ago

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research and public service engages a diverse student body of more than 17,900 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City and the Adirondacks.

Job Description:

The University at Albany is seeking an experienced and highly responsible staff professional to be the Assistant to the Dean for Undergraduate Education (UGE) and to the Dean of the Honors College.

The Assistant to the Dean for Undergraduate Education is expected to respond to undergraduate student inquiries, concerns, academic action requests, and provide students with information and forms concerning degree requirements and academic policies. The successful candidate will meet with students to discuss withdrawal, readmission, and transfer options, process voluntary, medical, and administrative withdrawals for students, and develop data queries and analyze reasons why students withdraw from UAlbany.

The Assistant to the Honors College Dean is expected to provide administrative support to the Dean. The incumbent will have performance tasks and responsibilities in areas such as academic program and curriculum planning, scholarship application, honors housing matters, college event planning, record keeping on all aspects of student matters, and honors thesis submissions. Additional duties include: expense monitoring and paperwork, maintaining the Honors College website and its associated social media platforms, designing promotional materials, updating various academic and college policies, procedures and publications, supervising student assistants, and other related tasks deemed relevant by the Dean.


Minimum Qualifications:

  • Bachelor's Degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization

  • Three years of professional experience working at a college or university in an academic and/or student support services role

  • Ability to maintain customized databases and collect data related to the reporting and operational needs of the University

  • Strong computer skills and experience working with the Microsoft Office suite

  • Excellent communication and organizational skills

  • Ability to manage and prioritize multiple tasks in a fast-paced environment

  • Experience in the areas of project and financial management

  • Ability to work some nights and weekends

  • Applicants must address in their applications their ability to work with a culturally diverse population.

Preferred Qualification:

  • Master's Degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization

Additional Information:

This is a promotional opportunity for current UAlbany employees.

Eligibility for Consideration:

  • You must be employed at the University at Albany campus.

  • You must be in a State funded UUP professional position (MC employees are not eligible).

  • You must have a permanent, term, or probationary appointment (temporary employees are not eligible).

For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4.

Professional Rank and Salary Range: Senior Staff Assistant, SL-3

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at


Please apply online via

Application Instructions:

Applicants MUST submit the following documents:

  • Resume

  • Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications

  • A list of three professional references

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

Closing date for receipt of applications: April 23, 2019

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Assistant To The Dean, Honors College And Undergraduate Education

University At Albany