Assistant To The Chair, Construction Management And Facilities Management

Are you a disciplined administrator who also enjoys creative challenges, possesses an entrepreneurial aptitude, and takes satisfaction in planning, organizing, and supporting tasks?

Reporting directly to the Chair and working closely with faculty and students, the Assistant to the Chair will oversee activities related to the management of the department's complex day-to-day functioning including: overseeing routine activities, organizing calendars, planning forums, facilitating communications, marketing and our social media campaign, managing budgets, overseeing purchasing, maintaining confidential departmental archives, assisting students with questions related to classes, advising, registration, and career aspirations, as well as supervising Graduate Assistants and Work-Study students.

The Assistant to the Chair is a key member of the collaborative administrative team and participates in strategic decision-making to set, plan, and operationalize the department's mission, vision and strategic plan.

Duties and Responsibilities:

Administrative Support and Operations:

• Provide administrative support, and arrange and maintain scheduling for the Chair and members of department leadership.

• Oversee department office operations including answering phones, taking and routing messages, assisting students and faculty, checking mail, distributing mail, monitoring supply inventory, ordering supplies, and handling in-person inquiries.

• Liaise with offices across campus and the School of Architecture to ensure proper functioning of the department.

• Manage and track all facility and technology needs, advocate for additional resources when required.

• Troubleshoot classroom issues, initiate IT and facilities repairs as necessary.

• Coordinate admissions process: correspond with prospective applicants, provide tours, offer program information, and coordinate interviews.

• Process department paperwork for accounting, including reimbursements, purchase requisitions, and payment queries.

• Manage course schedules, event and athletic schedules, coordinate with registrar's office for room assignments.

Communication and Documentation:

• Manage department-wide communications to students and faculty.

• Maintain various departmental confidential databases including contact lists.

• Monitor and maintain departmental presence on Social Media.

• Ensure proper collection and storage of all department records, including course syllabi and materials for external review.

• Curate and distribute meeting minutes and department newsletter.

• Coordinate special events by managing space allocation, catering, and related needs.

Staff Supervision and DE&I:

• Hire, coordinate, and supervise graduate assistants/student worker(s).

• Integrate diversity and related principles into all aspects of staff engagement.

• Foster development of a positive working environment for diversity and inclusion.

• Work closely with the chair and faculty on special department projects and initiatives requiring administrative support.

Education:

• Associate's degree and relevant years of experience. Bachelor's Degree or equivalent. Master's Degree preferred.

Experience:

• 2-3 years of administrative experience, preferably in a higher education environment.

Knowledge and Skills:

• Excellent computer skills (i.e. word processing, spreadsheet and database, adobe suite, google suite), social media and experience working with budgets and accounting).

• Must have demonstrated ability to work independently on several complex tasks simultaneously, as well as have excellent verbal, written, organizational and interpersonal skills and social media skillset.

• Must have the ability to work well with diverse and international populations; and demonstrated level of cultural agility and competence.

Preferred Knowledge and Skills:

• Creative thinking, entrepreneurship skillset, data analysis and visualization, and research skills to document student learning journeys, research initiatives, and other special projects as assigned.

Other:

• Ability and willingness to work mostly on site, including weekends and evenings, when programs are in session.

• Ability to occasionally work additional hours.

SALARY is competitive and commensurate with experience and qualifications. Salary range for this position is $57,600 to $62,900. The position will be onsite 5 days/wk, and includes early evening hours.

Generous Benefits:

• 403B Retirement Program

• Supplemental Retirement Account

• Tuition Benefits for Employees and Dependents

• Tuition Exchange Program

• Summer hours

• Flexible Spending Accounts - commuter, medical, dependent care

• Child care Benefit

• Basic life and AD&D insurance provided by Pratt

• Medical, Dental, and Vision Care Coverage

• Paid time off - vacation days, sick leave, and major holidays off

• Additional Perks - free entry to select museums and cultural institutions, free use of campus recreation facilities

About Pratt Institute:

Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs.

The Institute's impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt's campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY).

• Please submit a cover letter and a resume.

• If you are selected for an interview, please be prepared to provide at least 5 References via our online reference tool system. At least 2 of your References must be, or have been, your direct managers.