Assistant Superintendent Of Human Resources

Position Type:

Administration - Central Office/Chief Human Resources Officer

Date Posted:

6/5/2024

Location:

Administration Building

Closing Date:

until filled

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Job Title: Assistant Superintendent of Human Resources Wage/Hour Status: Exempt Reports to: Deputy Superintendent Pay Grade: AP 11 226 Days Department: Human Resources Date Revised: April 12, 2024

Primary Purpose:

Accountable for overseeing the comprehensive management of the district's human resources function. Lead the strategic planning and execution of human resource programs, including professional and auxiliary staffing, wage and salary administration, leave administration, performance appraisal, and employee relations. Advise and implement legally compliant and effective human resource management programs, policies, and practices.

Qualifications:

Education/Certification:

• Master's degree required

• Administrator Certificate preferred

• pHCLE Certificate preferred

Special Knowledge/Skills:

Knowledge of selection, training, and supervision of personnel

Knowledge of wage and salary, benefits, and performance appraisal administration

Knowledge of general and education employment law and hearing procedures

Ability to implement policy and procedures

Ability to use software to develop spreadsheets, perform data analysis, and do word processing

Ability to manage budget and personnel

Excellent public relations, organizational, communication and interpersonal skills

Ability to speak effectively before groups of employees, the school board, or other organizations

Experience:

Three years of progressively responsible experience in human resources management or public school administration; five years of supervisory experience

Major Responsibilities and Duties:

Human Resource Department Management

• Create and execute a plan for human resources in alignment with district core values as adopted by the board and the district's strategic plan. Identify current and future needs of the district and align processes and procedures, including recruitment, selection, onboarding, professional and leadership development, training, evaluation, and retention strategies.

• Determine the HR training needs throughout the school district and develop and plan training programs to meet the established needs. Implement both ongoing and special interest training programs.

• Direct the planning, development, coordination, and evaluation of operations of the human resources department, including establishing department goals and objectives.

• Monitor employee performance appraisal system and ensure supervisors have proper training. Assist supervisors and principals with employee counseling, improvement plans, and due-process procedures, where needed.

• Select, train, supervise, and evaluate HR staff and make sound recommendations relative to assignment, retention, discipline, and dismissal.

• Ensure district compliance with federal and state laws and regulations.

Employment

• Work with principals and other administrators to forecast staffing needs and develop staffing plans. Develop and implement recruitment and retention strategies and a screening and selection process for all employees.

• Ensure that all teachers are highly qualified and have the appropriate credentials for assignments.

• Provide a system for new employees to acquire appropriate information, support, and training necessary for success on the job.

• Oversee all aspects of contract administration.

Compensation

• Direct the administration of the district's compensation program, including job descriptions, salary surveys, and position reclassifications.

• Develop, implement, administer, and monitor procedures for salary administration and placement of new hires.

Employee Relations

• Take a proactive role in identifying and responding to employee issues; work in collaboration with district leadership to ensure preemptive and effective employee communications.

• Administer the employee grievance procedure adopted by the board. Direct the investigation, analysis, and decision-making process regarding personnel problems and/or related policy issues.

• Interpret policies and procedures and ensure support of directors, officers, employees and other government agencies on employment, record keeping, retirement, grievance and other personnel matters and procedures.

• Conduct annual research regarding employee satisfaction, morale, and communications. Monitor employee retention and turnover through analysis of data and exit interviews. Implement and oversee effective districtwide employee recognition programs.

• Ensure the employee handbook and personnel directory are created, updated annually, and distributed. Implement procedures to ensure employees are informed of personnel policies, procedures, and programs that affect them.

Budget

• Develop and administer the human resources budget based on documented needs and ensure that operations are cost-effective and funds are managed wisely

Records

• Oversee personnel records management and ensure compliance with the state records management program. May serve as designated records management officer.

• Compile, maintain, and file all reports, records, and other documents as required.

Other

• Prepare and deliver written and oral presentations on HR and management issues to the board, principals, teachers, parents, and community groups. Attend regular meetings of the board.

• Stay abreast of current research and best practices in human resources management and development in educational and non-education-related settings, and adjust plans, policies and procedures accordingly.

• Ensure compliance with local, state and federal employment laws. Stay abreast of state and federal public policy changes that could impact the district.

• Follow district safety protocols and emergency procedures.

• All other duties as required.

Supervisory Responsibilities:

Supervise, evaluate, and recommend hiring and firing of human resource department employees.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, including frequent keyboarding and use of a mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel

Mental Demands: Work with frequent interruptions, maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Reviewed by: Mr. Brian J. Moersch Date: 04/12/2024

Received by: Dr. Randy Davis Date: 04/12/2024