Job Title: Assistant Superintendent of Business Services/CFO Exemption Status: Exempt
Reports to: Superintendent Pay Grade: AP-10
Dept./School: Administration Date Revised: 8/2018
Master's degree in business-related field or educational administration
CPA certificate preferred
Texas Association of School Business Official (TASBO) certification preferred
Advanced knowledge of school finance, budgeting, accounting systems, and economics
Knowledge of information/data processing systems and financial applications
Ability to resolve conflict, listen, and appropriately respond to concerns
Demonstrated leadership skills
Ability to manage budget and personnel
Ability to implement policy and procedures
Ability to interpret data
Excellent communication skills (written and verbal), public relations, and interpersonal skills
5 years' administrative or management experience
5 years' experience with supervisory responsibility Major Responsibilities and Duties: Financial Management
Ensure preparation and integrity of all district general accounting records and related financial reports using accepted standards for school accounting as prescribed by the Texas Education Agency.
Work as a team, both with the Superintendent and with members of the Superintendent's Executive Cabinet, to ensure the achievement of high standards.
Develop long-range and short-term objectives for district's business operations and prepare district budget. Monitor budget variances and oversee budget adjustments.
Act as financial advisor to the superintendent and board of trustees and keep them informed of the financial condition of the district.
Maintain the district's investment portfolio. Supervise and coordinate the investment of all available funds to the best interest of the school district and ensure that these funds are adequately protected against loss at all times.
Ensure that all financial obligations of the school district (accounts payable, notes payable, bonded indebtedness, and payroll) are met on a timely basis.
Implement and maintain internal control procedures to ensure the safeguarding of assets and reliability of accounting data and to promote operational efficiency and ensure adherence to prescribed procedures.
Oversee the auditing program for all district funds and work cooperatively with the district's independent and internal auditors in conducting periodic audits.
Administer the business office, campus and department budgets and ensure that programs are cost effective and funds are managed prudently.
Policies, Reports, and Law
Review and recommend appropriate policies, administrative regulations, and administrative practices for the areas supervised.
Implement the policies established by federal and state laws, State Board of Education rule, and local Board policy in the areas assigned.
Compile, maintain, and file all physical and computerized reports, records, and other documents required including preparing and evaluating monthly financial statements and related budget reports, preparing quarterly and final reports for all federal funds and grants, developing semi-annual financial information for submission of data to TEA, and preparing and publishing comprehensive annual financial report in compliance with Association of School Business Officer (ASBO) standards.
Select, train, evaluate, and supervise department staff and make recommendations relative to assignment, retention, discipline, and dismissal.
Develop training options and improvement plans for department staff to enhance the effectiveness of department operations.
Customer Care Skills
15. Meet with different stakeholders to explain and interpret matters relating to the financial programs and operations of the district.
16. Provide professional communication with students, parents, community members, staff, and other professionals at all times.
17. Use proper phone etiquette at all times.
18. Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of "going the extra mile" for others.
19. Ensure all requests for information are dealt with in an appropriate timeframe.
20. Create and maintain a welcoming, service-oriented environment toward all internal and external customers. Other 21. Attend board meetings and make presentations when appropriate and/or requested.
22. Provide leadership for activities that directly affect students, staff, and patrons of the schools through administrative planning, training, and direction in order to coordinate and execute District strategic directions, goals, objectives, philosophy, and mission.
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide and statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Red Oak ISD