POSITION TITLE: Assistant Superintendent, Counseling & Compliance
CONTRACT LENGTH: 12M
DATE OF LAST REVISION: 08/26/19
JOB CODE: AC1390 SAP 30009755
PAY GRADE: 34
FLSA EXEMPTION STATUS: E
Job Family: Administration
This position develops and manages the vision and goals for Federal & State Compliance, Student Records, and Academic & Career Counseling Departments in Houston ISD to ensure alignment with the district goals and overall strategic direction. Regularly works with cross-functional teams, assistant superintendents, chiefs, and superintendent to plan and design department projects related to aligned departments mitigates risks and helps to institutionalize processes and protocols for sustainability and success. Manages department budgets and ensures district is in compliance with both TEA and Federal guidelines related to Federal & State accountability and reporting.
MAJOR DUTIES & RESPONSIBILITIES:
List most important duties first
1.Directs multiple departments at any one time for the district that are high-priority, have high visibility and have significant potential impact to students. Works with leadership and crossfunctional teams in the planning, development and implementation of district projects related to board/district goals. Monitors and tracks ongoing progress and collaborates with stakeholders to evaluate project success. Implores strong leadership practices to ensure that identified projects are implemented on-time, in-scope and within budget, and personnel/team objectives are met.
2.Delivers regular goal status briefings and leads in the development of related reports to both cabinet and board. Works with appropriate HISD staff to present to audiences regarding major projects and goals. Develops strategic communications plans for identified projects in collaboration with the Communications Department.
3.Keeps abreast of federal and statewide PEIMS regulations and recommendations for best practices.
4.Researches and identifies best practices and opportunities that ensures compliance. Collaborates with TEA and Region IV to confirm district reporting requirements are met.
5.Coordinates with other departments and outside agencies to provide school counselors with updated training on both campus level crisis intervention teams and suicide ideation protocols.
6.Establishes district wide procedures and protocols to ensure that campus-based personnel have systems in place to track graduation requirements for all students.
7.Monitors Certify reports for PEIMS fatal errors and warnings and works with principals and the Schools Office to make certain that the errors are cleared in order for the PEIMS file to be submitted to Region IV and the state on time.
8.Collaborate with all departments regarding PEIMS data requirements to ensures correct data is submitted to the state for funding and accountability purposes.
9.Collaborates with other departments to make certain that the school guidelines are updated and reflect the appropriate policies of district, state, and federal rules, laws, and regulations
10. Performs other job-related duties as assigned.
7+ years Experience managing federal and/or state guided programs
TYPE OF SKILL AND/OR REQUIRED LICENSING/CERTIFICATION:
Microsoft Office; Office equipment (e.g., computer, copier)
PeopleSoft, SAP, Chancery
Senior Management. Manages a department or multiple major disciplines, often through subordinate management.
Regularly manages staff in the completion of large-scale projects or a very closely related set of projects/initiatives often spanning multiple disciplines. Receives strategies and broad departmental objectives from senior leadership; establishes operational objectives and work plans; delegates assignments to subordinate management and staff. Allocates resources according to priorities and serves as the primary decision maker regarding hiring, performance and budget recommendations.
Work is non-standardized and widely varied, involving many complex and significant variables including significant time spent planning, evaluating complex solutions and issues, and negotiating outcomes. Strong analytic ability and inductive thinking are frequently required to devise new approaches to situations where previously accepted solutions have proven inadequate.
Position regularly makes recommendations to management on areas of significance to the division. Supervision received typically consists of providing periodic coaching, advice and feedback.
Decisions are made with greater freedom and discretion, including recommendations that are subject to approval on matters that may affect multiple departments across HISD. Job is frequently expected to recommend new solutions to problems, to improve existing methods/procedures/services and generate new ideas. May also review decisions made by other individuals on more routine matters.
IMPACT OF DECISIONS:
Decisions have considerable impact to multiple divisions or the organization causing risks or improvements to relationships, significant efficiencies or delays in operations, and/or significant financial gains or expenses. Errors are serious and difficult to discover, normally involve decisions not subject to detailed review and will result in excessive costs and/or significant project delays.
Negotiate and influence - interprets department strategies and services, resolves conflicts, influences outcomes on matters of significance for the division, conducts final negotiations and coordinates approvals/decision making below the executive level. Interactions are typically with customers and Top Management.
Regularly assesses and diffuses complex, and escalated customer issues. Takes personal responsibility and accountability for solving systemic customer service problems. Regularly explores alternative and creative solutions to meeting the needs of the customer within HISD's policies and guidelines.
Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.
Ability to carry and/or lift less than 15 pounds.
Houston Independent School District