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Assistant Site Manager

Expired Job

Porter-Leath Memphis , TN 38118

Posted 4 months ago

Assistant Site Manager

The Assistant Site Manager, under the direction of the Site Manager, will be responsible for assisting the Site Manager in supervising the day-to-day operations of the Early Head Start and the Head Start programs for children ages six (6) weeks to five (5) and their families.

Qualifications

  • Bachelor's degree in Early Childhood Education, Social Service or closely related field or Associate's degree with a combination of training and experience in Early Childhood Education.

  • Master's degree preferred.

  • Two (2) years of experience in supervisory or administrative position in human services programs; experience in program planning and managing programs for young children and low income families preferred.

  • Demonstrated skills and abilities in a management capacity relevant to human services or early childhood program management.

  • Demonstrated administrative, organizational and leadership abilities. Sound judgement and decision making skills.

About Porter-Leath

For more than 160 years, Porter-Leath has been dedicated to helping vulnerable children within the Memphis area. We continue to support children and their families through multiple programs, including foster care placement, parent education, a residential facility, and early childhood education programs.

Porter-Leath is accredited by the Council of Accreditation, demonstrating our commitment to best practices standards across our agency. Additionally, our Early Head Start and Head Start programs boast NAEYC (National Association for the Education of Young Children) accreditation, which requires our programs to set and maintain high standards.

Essential Job Functions:

  • Assist with the execution of the Early Head Start and Head Start program in accordance with the terms of the grant and applicable guidelines. Administers the programs within budgetary provisions and guidelines as provided by the Site Manager.

  • Assists with the provision of day-to-day supervision of the program to include employee supervision and development, child development and education, and family services.

  • Maintains regular communication and coordination with supervisor, employees, and families.

  • Develop, implement and maintain systems, policies and procedures that assure objectives are met and services are high quality as defined by the standards set forth by the NAEYC, CACFP, Early Head Start/Head Start, the Department of Human Services and Porter-Leath.

  • Provides oversight of program service areas to ensure that all staff are implementing program service plans, following best practices, and adhering to performance standards and other regulatory requirements.

  • Ensures integrity of program evaluation measures. Assist in the developing and maintenance of a system of tracking children and families, including enrollment, attendance, family partnerships, child and family data, and referrals to outside agencies, when necessary.

  • In conjunction with the Site Manager, the Assistant Site Manager will assist with preparation for parent engagement/involvement activities, educational activities, monthly reporting, local and national site visits/audits (i.e. DHS annual assessment, federal review, NAEYC, USDA, monitoring, etc.), PIR reporting, and self-assessments.

  • In conjunction with the Site Manager and employee(s), develop and update procedures, goals, and standards relative to program requirements by staying current on agency and programmatic issues.

  • Assist Site Manager in auditing family and education files, observing classrooms, conducting health & safety checks, monitoring center attendance, enrolling families, facilitating parent meetings, implementing transition activities, and other aspects of the program to assure that services are being delivered appropriately and properly.

  • Assist with monitoring program components such as: CLASS, ECERS, Parent, Family and Community Engagement Framework, etc. to ensure that they are implemented and reflected daily throughout the program.

  • Maintain all documentation necessary to verify progress toward program objectives and assist with ensuring program meets and/or exceeds program requirements that may include (but not limited to): 45/90 day health and developmental screenings/ assessments, ensure program meets full enrollment including 10% of children with mild, moderate and/or severe disabilities, complete referrals, maintain health and safety of the children, provide staff with professional development opportunities, establish and analyze school readiness and family engagement goals, etc.

  • Interpret Early Head Start and Head Start regulations, policies and directives and ensure adherence. Coordinate efforts to ensure that both federal and non-Federal obligations are met.

  • Assist with the coordination of staff professional development opportunities and the facilitation of meetings to ensure staff are equipped with the skills necessary to effectively serve children and families.

  • Coordinate center staffing and ensure staff and facilities are well prepared at all times as required by Head Start, Dept. of Human Services and NAEYC.

  • Assist with ensuring facilities and equipment is available and meets all local, state and federal requirements. Ensure employees have the tools, equipment and supplies necessary to perform efficiently.

  • Assist with ensuring that center is meeting all USDA (CACFP) guidelines. Review monthly CACFP reports. Conduct monitoring of meals and assist with monitoring staff to ensure compliance.

  • Keep Supervisor informed of programmatic issues in a timely and concise manner.

  • Represent Porter-Leath within groups at a national, state and local level for purposes of advocacy, education, collaboration, networking and information sharing.

  • Remain current on trends in Early Head Start and Head Start services by maintaining professional and technical knowledge. Attend local, regional and national educational workshops.

  • Contribute to team effort by performing other duties as assigned.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close and color vision. Work in a non-smoking environment.

Special Conditions

Maintain a valid driver's license with a good driving record with appropriate level of insurance.

Supervisory Responsibilities:

Assist in supervising and monitoring employees within the Early Head Start and Head Start center. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include assisting the Site Manager in interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding, motivating and disciplining employees; addressing complaints and resolving problems.

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be constructed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Rev. 1/2018


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We continue to support children and their families through multiple programs, including foster care placement, parent education, a residential facility, and early childhood education programs. Porter-Leath is accredited by the Council of Accreditation, demonstrating our commitment to best practices standards across our agency. Additionally, our Early Head Start and Head Start programs boast NAEYC (National Association for the Education of Young Children) accreditation, which requires our programs to set and maintain high standards. Benefits At Porter-Leath, our commitment to our employees rivals our commitment to the children and families we serve. Our comprehensive benefits package aims to meet the needs of every employee and includes the following: * Health and dental insurance * Life insurance (2 x salary) and voluntary life insurance for employee and family * Short-term and long-term disability * 401(k) and 403(b) retirement plans * Credit union * Generous paid leave time and holidays * Parental leave * Employee referral program * Continuous professional development and recognition programs * Employee assistance program (EAP) * Employee friendly policies * Advancement opportunities * Professional corporate culture * Competitive compensation Essential Job Functions: * Directly supervises employees in Early Head Start. * Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. * Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding, motivating, and disciplining employees; addressing complaints and resolving problems. * Executes the Early Head Start program in accordance with the terms of the Early Head Start Grant and applicable guidelines. Administer the programs within budgetary provisions by assisting in the development of the annual operating budget and ensures proper accounting and adherence to constraints/funders. * Provides day-to-day supervision of the Early Head Start program to include employee supervision and development. * Maintains regular communication and coordination with supervisor and employees. * Develops, implements, and maintains systems, policies and procedures that assure objectives are met and services are high quality as defined by the standards set forth by the NAEYC, COA, CACFP, Early Head Start, the Department of Human Services and Porter-Leath. * Provide oversight of program service areas to ensure all staff are adhering to performance standards and other regulatory requirements. * Ensure integrity of program evaluation measures. Assist in the developing and maintenance of a system of tracking children and families, including referral to outside agencies, when necessary. * Compiles information, complete and submit accreditation and grant applications/information to the appropriate governing bodies; compiles programmatic reports and requested information and documents in conjunction with the Early Head Start Manager. * Develops, implements, and monitors compliance to the program's operating budget in conjunction with the Early Head Start Program Manager. * Develops and updates procedures, goals, and standards relative to program requirements by staying current on agency and programmatic issues. * Audits files, classrooms and other factors to assure services are being delivered properly. * Maintains all documentation necessary to verify progress toward program objectives. * Monitors various program contracts and contractors for compliance to the terms provided. * Ensures programs meet and/or exceed program requirements that may include: 45/90 day health and developmental screenings, ensures program meets full enrollment including 10% of children with mild, moderate and/or severe disabilities, maintains health and safety of the children, provides staff with professional development opportunities, and establishes and analyzes school readiness goals. * Interprets Head Start regulations, policies and directives and ensure adherence. Coordinates efforts to ensure that both federal and non-Federal obligations are met. * Coordinates staff professional development opportunities and meetings to ensure staff are equipped with the skills necessary to effectively serve children and families. * Monitors and coordinate efforts to ensure specific program requirements are reflected daily such as: ITERS, ECERS, Parent, and Family and Community Engagement Framework. * Participates in observing classroom practices, reviews educational records to ensure goal setting and individualization, and analyzes School Readiness goals to ensure children are growing developmentally. * Assists with and ensure parent meetings, activities and partnership agreements are occurring as scheduled. * Ensures staff and facilities are well prepared at all times as required by Early Head Start, Department of Human Services and NAEYC. * Ensures the facilities and equipment is available and meets all local, state and federal requirements. Ensures employee has the tools, equipment and supplies necessary to perform efficiently. * Ensures that the center is meeting all USDA (CACFP) guidelines. Reviews monthly CACFP reports. Conducts monitoring of meals and assist with monitoring staff to ensure compliance. * Assists with preparation for local and national site visits/audits (such as the DHS annual assessment, OHS monitoring review, NAEYC, USDA), and self-assessments. * Keeps supervisor informed of programmatic issues in a timely and concise manner. * Represents Porter-Leath within groups at a national, state and local level for purposes of advocacy, education, collaboration, networking and information sharing. * Remains current on trends in Early Head Start services by maintaining professional and technical knowledge. Attends local, regional and national educational workshops. * Attends some out-of-town conferences as assigned to represent Early Head Start. * Contributes to team effort by performing other duties as assigned. Physical Demands While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close and color vision. Work in a non-smoking environment. Special Conditions Maintain a valid driver's license with a good driving record with appropriate level of insurance. Porter-Leath Memphis TN

Assistant Site Manager

Expired Job

Porter-Leath