Assistant Site Manager
The Assistant Site Manager, under the direction of the Site Manager, will be responsible for assisting the Site Manager in supervising the day-to-day operations of the Early Head Start and the Head Start programs for children ages six (6) weeks to five (5) and their families.
Bachelor's degree in Early Childhood Education, Social Service or closely related field or Associate's degree with a combination of training and experience in Early Childhood Education.
Master's degree preferred.
Two (2) years of experience in supervisory or administrative position in human services programs; experience in program planning and managing programs for young children and low income families preferred.
Demonstrated skills and abilities in a management capacity relevant to human services or early childhood program management.
Demonstrated administrative, organizational and leadership abilities. Sound judgement and decision making skills.
For more than 160 years, Porter-Leath has been dedicated to helping vulnerable children within the Memphis area. We continue to support children and their families through multiple programs, including foster care placement, parent education, a residential facility, and early childhood education programs.
Porter-Leath is accredited by the Council of Accreditation, demonstrating our commitment to best practices standards across our agency. Additionally, our Early Head Start and Head Start programs boast NAEYC (National Association for the Education of Young Children) accreditation, which requires our programs to set and maintain high standards.
Essential Job Functions:
Assist with the execution of the Early Head Start and Head Start program in accordance with the terms of the grant and applicable guidelines. Administers the programs within budgetary provisions and guidelines as provided by the Site Manager.
Assists with the provision of day-to-day supervision of the program to include employee supervision and development, child development and education, and family services.
Maintains regular communication and coordination with supervisor, employees, and families.
Develop, implement and maintain systems, policies and procedures that assure objectives are met and services are high quality as defined by the standards set forth by the NAEYC, CACFP, Early Head Start/Head Start, the Department of Human Services and Porter-Leath.
Provides oversight of program service areas to ensure that all staff are implementing program service plans, following best practices, and adhering to performance standards and other regulatory requirements.
Ensures integrity of program evaluation measures. Assist in the developing and maintenance of a system of tracking children and families, including enrollment, attendance, family partnerships, child and family data, and referrals to outside agencies, when necessary.
In conjunction with the Site Manager, the Assistant Site Manager will assist with preparation for parent engagement/involvement activities, educational activities, monthly reporting, local and national site visits/audits (i.e. DHS annual assessment, federal review, NAEYC, USDA, monitoring, etc.), PIR reporting, and self-assessments.
In conjunction with the Site Manager and employee(s), develop and update procedures, goals, and standards relative to program requirements by staying current on agency and programmatic issues.
Assist Site Manager in auditing family and education files, observing classrooms, conducting health & safety checks, monitoring center attendance, enrolling families, facilitating parent meetings, implementing transition activities, and other aspects of the program to assure that services are being delivered appropriately and properly.
Assist with monitoring program components such as: CLASS, ECERS, Parent, Family and Community Engagement Framework, etc. to ensure that they are implemented and reflected daily throughout the program.
Maintain all documentation necessary to verify progress toward program objectives and assist with ensuring program meets and/or exceeds program requirements that may include (but not limited to): 45/90 day health and developmental screenings/ assessments, ensure program meets full enrollment including 10% of children with mild, moderate and/or severe disabilities, complete referrals, maintain health and safety of the children, provide staff with professional development opportunities, establish and analyze school readiness and family engagement goals, etc.
Interpret Early Head Start and Head Start regulations, policies and directives and ensure adherence. Coordinate efforts to ensure that both federal and non-Federal obligations are met.
Assist with the coordination of staff professional development opportunities and the facilitation of meetings to ensure staff are equipped with the skills necessary to effectively serve children and families.
Coordinate center staffing and ensure staff and facilities are well prepared at all times as required by Head Start, Dept. of Human Services and NAEYC.
Assist with ensuring facilities and equipment is available and meets all local, state and federal requirements. Ensure employees have the tools, equipment and supplies necessary to perform efficiently.
Assist with ensuring that center is meeting all USDA (CACFP) guidelines. Review monthly CACFP reports. Conduct monitoring of meals and assist with monitoring staff to ensure compliance.
Keep Supervisor informed of programmatic issues in a timely and concise manner.
Represent Porter-Leath within groups at a national, state and local level for purposes of advocacy, education, collaboration, networking and information sharing.
Remain current on trends in Early Head Start and Head Start services by maintaining professional and technical knowledge. Attend local, regional and national educational workshops.
Contribute to team effort by performing other duties as assigned.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close and color vision. Work in a non-smoking environment.
Maintain a valid driver's license with a good driving record with appropriate level of insurance.
Assist in supervising and monitoring employees within the Early Head Start and Head Start center. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include assisting the Site Manager in interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding, motivating and disciplining employees; addressing complaints and resolving problems.
NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be constructed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Rev. 1/2018