Assistant Registrar

Position Information

Classification Title Student Services Professional FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

This position is responsible for professional work that involves a high-level of detail and administrative oversight of the approval processes related to Experiential Learning, Institutional Competency System and Approval Process. The online Institutional Competencies system includes multiple levels of approval and a workflow process. The person in this position is responsible for managing the users including, providing instruction and guidance on the use of the system. In addition, this position is responsible for the facilitation of the faculty governance approval process associated with the system. The position is also responsible for oversight of the development, maintenance, and distribution of a Comprehensive Learner Record. The employee is needed to perform the tasks associated with the position with a high-level of autonomy, independence, and discretion to ensure the effectiveness of any task or service within the area of assignment. As the primary point person for these approval processes, the employee manages the proposal review process and provides guidance to schools and colleges on proposal submissions. This position will ensure proposals are compliant with UGA, USG, and SACSCOC policies and procedures.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of university policies and procedures.

• Autonomy and independent judgement.

• Ability to use discretion with confidential information.

• Ability to plan, develop, and coordinate multiple projects.

• Organizational skills and experience.

• Attention to detail.

Physical Demands

Sit at computer for extended periods of time.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Management of the Curriculum and Co-Curricular Approval Process for Experiential Learning Requirements

• Facilitate the proposal process for curriculum and non-credit activities in the workflow system.

• Work with the Experiential Learning (EL) office and Curriculum Faculty Governance team concerning proposal submission.

• Review proposals for accuracy and compliance with UGA, USG, and SACSCOC policies and procedures.

• Review evidence of the appropriate EL categories in proposal for compliance.

• Provide support to the faculty and staff using the workflow system, including responding to phone calls and emails, managing access to the system, and delivering training in-person and online.

• Work with Business Analyst and Application Development Unit (ADU), to develop and enhance functionality.

• Work with Business Analyst and ADU to modify and improve the process.

• Work with Business Analyst and ADU to develop and produce reports out of the system.

• Work with DegreeWorks team to ensure the functionality provides desired results.

• Work with Business Analyst, ADU, and EITS to ensure integration with Athena.

• Work with Registrar Advisory Committees to receive input and feedback on the system.

Percentage of time 35 Duties/Responsibilities

Manage the Curriculum Mapping Process for University-Wide Requirements and Competencies

• Associate learning outcomes for the following requirements with courses and non-credit activities: General Education Core Areas I-V; Environmental Literacy; Environmental Awareness; Cultural Diversity.

• Associate learning outcomes for UGA Competencies with courses and noncredit activities.

• Ensure evidence of learning outcomes for courses and non-credit activities exists in the documentation.

• Responsible for reviewing and editing proposals for accuracy and compliance with UGA, USG, and SACSCOC policies and procedures.

• Facilitate processes with faculty and staff across campus.

• Work with appropriate faculty governance committees concerning the process.

• Work with Director of Assessment in the Office of Instruction concerning the process.

• Work with DegreeWorks team to ensure the functionality provides desired results, including providing support for faculty and staff, responding to phone calls and emails, managing access to the system, and delivering training in person and online.

• Work with Business Analyst and ADU to develop and enhance functionality of the process.

• Work with Business Analyst and ADU to modify and improve the process.

• Work with Business Analyst and ADU to develop and produce reports out of the system.

• Work with Registrar Advisory Committees to receive input and feedback on the system.

Percentage of time 35 Duties/Responsibilities

Responsible for Comprehensive Learning Record (CLR) Approval Process

• Integrate curriculum mapping of courses and non-credit activities requirements to a Comprehensive Learner Record.

• Integrate the CLR with transcript delivery.

• Enable the creation, ongoing maintenance, and long-term archiving of a CLR.

• Incorporate Personal Profile and e-Portfolio records into the CLR.

• Support networking capabilities and long-term availability of a CLR between students and third parties, -including employers and platforms such as LinkedIn.

• Enable courses, non-credit activities, and requirements to be mapped to existing and/or customized competency taxonomies.

Percentage of time 30

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Brooke Daniel Recruitment Contact Email bbdaniel@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.