Assistant Registrar

Description

Job ID

AF9423 -2006-1758

Position Classification

FT Administrator

Position Summary

The Assistant Registrar is responsible for leadership support in the daily operations of the Office of the Registrar. All student employees report to this individual. In addition to the training, supervision and evaluation of these employees, the Assistant Registrar has primary responsibilities for additions, deletions and changes to the permanent academic record following all the University academic policies and procedures.

This individual is the primary contact for student and Detroit Mercy staff issues as they relate to the Office of the Registrar and the functions that are completed by the staff within the office. They shall serve as a resource to students/parents, faculty and others regarding policy inquiries. The Assistant Registrar works closely with the college/school offices as it relates to the management of student records. The Assistant Registrar represents the AVP/Registrar or Associate Registrar, when not available.

Essential Duties and Responsibilities

• Maintain academic records of enrolled students by posting degrees of students completing undergraduate, graduate, and professional programs following all academic policies and procedures.

• Print in-house diplomas and duplicate diplomas.

• Process change of grade forms and additions and deletions to permanent final grades. This may involve charges and/or adjustments to tuition and fees and communication with the Student Accounting Office

• Manage the Office of the Registrar web pages in Cascade, work on the university catalogs and move the office forward with technological enhancements that serve our faculty, staff and students.

• Hire, train and supervise work-study students.

• Assist with processing registrations and transcript requests for those who visit the office.

• Process registrations, prepare semester statistics and record final grades for Students participating in the Detroit Area Catholic Higher Education Consortium.

• Process requests in National Student Clearinghouse for degree and enrollment verifications.

• Member of university committees and other duties as assigned by the Registrar.

• Represents the Office of the Registrar during orientations and college meetings as needed.

• Assists students and faculty in the use of My Portal for a variety of functions.

Requirements

Minimum Qualifications

Education

• A college degree and a professional certificate or graduate degree; or 10 or more years of work experience in a related field.

Experience

• Two years to five years (Equivalent combination of Education and Employment)

Knowledge, Skills, and Abilities

• The Assistant Registrar should demonstrate proficient computer skills, database knowledge, customer service training, knowledge of Microsoft Word, Windows, and other software with experience with Ellucian's Banner system. Must have the ability to adapt quickly to changing technology.

• The position requires strong oral and written communication skills; interpersonal skills; and organizational skills with a commitment to providing excellent service to students, faculty, staff and alumni. The person in the position should have experience in higher education which would demonstrate an understanding of higher education processes. The person in the position should have a working knowledge of Registrar policies and procedures with a high degree of accuracy and attention to detail.

• It is important that this individual have the ability to work independently on multiple tasks while maintaining a high level of accuracy. It is normal that this individual is handling multiple issues while managing their own work as well as the work of others.

Physical Requirements

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).

Work Environment

Regular exposure to favorable conditions such as those found in a normal office.

Salary/Pay Information

Commensurate with experience

Anticipated Schedule

Monday to Friday 8.30 AM to 5.00 PM (Some weekend or alternate business hours may be required.)

In the absence of either of the full-time staff members within the office, the Assistant Registrar will assist with performing the daily duties of those positions when needed.

Employee Benefits

At the University of Detroit Mercy, we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following benefits:

• Medical -

o Three health plans to choose from with a large national provider network

• Dental -

o UDM's School of Dentistry FREE to you and your dependents

o Option to purchase additional dental plan through UNUM

• Vision -

o Exams and lenses every 12 months

• Health Savings Account and Flexible Spending Accounts offered.

• Employee Assistance Program -

o Provided to everyone in your household.

• Short-Term and Long-Term Disability.

• Life and AD&D -

o One times base salary up to a hundred thousand dollars.

• Option to purchase additional life insurance, accident insurance, and/or critical illness insurance

• Tuition Remission Benefit for you, your spouse, and children.

• Retirement Plan -

o UDM provides matches up to 8%

Michigan's largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University's mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.