Assistant Registrar

Founded by the Congregation of Holy Cross in 1948, Stonehill is a private Catholic college located just 22 miles from downtown Boston on a beautiful 384-acre campus in Easton, Massachusetts. With a student-to-faculty ratio of 13:1, the College engages its 2,500+ students in 80+ rigorous academic programs in the liberal arts, sciences, and pre-professional fields.

Faithful to the Holy Cross tradition in education, Stonehill College is committed to developing the moral, spiritual, intellectual, physical, and social competencies of its students and seeks to build and sustain a campus community that embraces diversity and inclusion in its teaching, learning, living, and working. Stonehill values a diversity of persons, opinions, and cultural and religious perspectives. In fulfillment of its motto, Lux et Spes ("Light and Hope"), the College cultivates in its students the competence to think, act, and lead with courage towards creating a more just and compassionate world.

EEO Statement:

Equal Employment Opportunity shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, national origin, age, veteran status, disability, and or ancestry. Stonehill College will adhere to the Federal Requirements of Title VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, the Age Discrimination in Employment Act of 1967, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and its amendments, the Immigration Reform and Control Act of 1986, the Massachusetts Fair Employment Practice Law, and all other applicable State and Federal laws. The College is committed to providing a work environment that is free of discrimination. All employees and applicants will be treated fairly, equitably, and with courtesy. Stonehill College encourages diversity and welcomes individuals who will enrich the cultural and diverse experiences of the campus. In accordance with Massachusetts law, employees of Stonehill College are considered employees-at-will.

Position Summary

Reporting to the Associate Registrar, the Assistant Registrar serves as the primary coordinator for all processes related to the transfer of courses and credits, room coordination, and final exam scheduling, and assists with the graduation clearance of all students.

Essential Duties and Responsibilities

• Coordinates with the Admissions Office and Academic Advising to provide support services to all incoming transfer students to ensure a seamless transition to Stonehill.

• Collaborates with academic department chairs, program directors, and deans to evaluate and process all incoming transcripts and test scores and enter all approved transfer credit equivalencies into Banner and the Transfer Equivalency System (TES).

• Maintains database of all transfer students and creates transfer credit evaluations for each student, communicating with them consistently by email about their credit status.

• Processes degree audit substitutions based on transfer credit approvals.

• Provides excellent customer service relating to questions from prospective and current students about potential transfer credit and the relation to degree requirements; provides preliminary transfer evaluations as requested.

• Maintains an understanding of all articulation agreements relating to transfer credit. Coordinates all SACHEM consortium registrations and processes study abroad credits.

• Works with the Associate Registrar, Facilities department, and Manager of Information Systems to schedule the booking of rooms for classes and instruction-related activities in the student information system (Banner) and event scheduling system (25Live).

• Creates and maintains each semester's final exam schedule, communicating with faculty about room changes and individual final exam needs.

• In conjunction with the Associate Registrar, meets with all senior undergraduate graduation candidates, evaluating eligibility with degree audit software (Degree Works), advising them of their status and necessary next steps, helps with submittal of graduation application, and follows their progress toward completion with consistent communication.

• Recommends potential course substitutions for graduation purposes to department and program chairs and processes all approved substitutions on the degree audit.

• Coordinates and prepares diplomas for the Commencement ceremony in May and replacement diplomas throughout the year.

• Provides general administrative support to all constituencies including prospective and enrolled students, faculty, staff, and administrators in person, by phone, and through email.

• Supports the daily operations of the Registrar's Office to boost the achievement of strategic goals and objectives for the department.

• Expected to play a role in fostering a positive work environment with the expectation of continuous improvement and first-class customer service.

• Collaborative and team-oriented skills with a commitment to student success are essential attributes of this position.

• During busy periods, may be required to work outside of the regularly scheduled hours.

• Other duties as assigned.

Education and/or Experience

A Bachelor's degree (B.S. or B.A.) is required. Preferred experience working in a higher education setting or one working with high school and/or college-aged students.

Preferred Qualifications Knowledge, Skills, and Abilities

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. To perform this job successfully, an individual should be comfortable with computer software, including email, Word documents, and spreadsheets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use their hands to finger, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Licenses/Certifications Competencies Intellectual-Analytical, Intellectual-Problem Solving, Intellectual-Project Management, Intellectual-Technical Skills, Interpersonal-Customer Service, Interpersonal-Interpersonal Skills, Interpersonal-Oral Communication, Interpersonal-Written Communication, Interpersonal-Teamwork, Leadership-Visionary Leadership, Leadership-Change Management, Leadership-Delegation, Leadership-Leadership, Leadership-Managing People, Leadership-Quality Management, Organization-Ethics, Organization-Organizational Support, Organization-Strategic Thinking, Self Management-Judgement, Self Management-Motivation, Self Management-Planning/Organizing, Self Management-Professionalism, Self Management-Quality, Self Management-Quantity, Self Management-Adaptability, Self Management-Attendance/Punctuality, Self Management-Dependability, Self Management-Initiative, Self Management-Innovation, Organization-Diversity

Posting Detail Information

Special Instructions to Applicants