Assistant Registrar

This position is deemed eligible for hybrid telework under DNCR's Telework Policy.

Recruitment Range: $33,272 - $47,062

This is a range.  Selected candidate's salary will be determined within this range

based on qualifications, equity, and funding at the time of hire.

This position will be located at:  

5 E. Edenton Street

Raleigh, NC 27601

Primary Purpose of Position: 

The Assistant Registrar is responsible for providing general assistance and support to the Museum Registrars.

Key Responsibilities:

• Preparing and maintaining manual and electronic legal documents and files, entering data and images into the Museum's collection management database; processing acquisitions, assisting museum registrars with loans and exhibitions; overseeing digital photography and imaging of the collection; and other general tasks of an assistant registrar.

• Assists registrar and handlers with packing shipping, receiving, and inventory.

• Works closely with curators, preparators, conservators, photographers, education and development staff, museum donors and patrons on a variety of projects and collections.

• Concerning upcoming projects, this position will have emphasis on re-housing artifacts within a team setting to prepare and execute a total permanent collection move off-site during a building renovation.

• Edits collection database (using Rediscovery's Proficio system), data standards, data input, reports and forms; implements regular inventory projects; disseminates information as needed to other sections, researchers, and students.

• Interacts with patrons and answers questions about the collection, provides behind-the-scenes tours as needed, and when needed, provides courier service.

• When it comes to Exhibitions, the assistant registrar prepares incoming receipts, schedules and supervises packing, shipping, condition reporting and object movement for temporary exhibitions; produces reports of works for permanent collection exhibitions as needed, coordinates object movement and record keeping.

• Position supervises interns and volunteers as needed.

Position/Physical Requirements:

• Must have strong organizational skills and strong attention to detail.

• Must have or be able to obtain and maintain a valid NC driver's license within 30 days of employment.

• Must be able to lift 30 pounds.

• Must have the ability to multitask and meet deadline-driven projects.

• Must have the ability and dexterity to do close work with a computer monitor and perform repetitive hand movements.

• Must have the ability to collaborate with peers in developing appropriate exhibitions and programs.

• Must have the ability to handle artifacts safely, and place numbers on

artifacts.

• Must have ability to climb and descend ladders, sit and stand.

• Must be able to work after hours and weekends when necessary.

Click here to learn about employee perks and benefits.  To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.  

Qualified candidates must have or be able to:

• Demonstrated experience in collections management principles, procedures, and methods used in the handling, storage, physical care and preservation, to ensure the safety and accessibility of original collection objects.

• Demonstrated experience using and maintaining a collection information system and database, such as Re:discovery Proficio system or similar.

• Demonstrated experience with Microsoft Office applications (Examples: Word, Excel, Outlook, etc.)

Management Prefers:

• Demonstrated experience using Adobe Creative Photoshop.

• Demonstrated experience using Re:discovery Proficio software.

• Demonstrated experience with Microsoft Access.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See of oshr.nc.gov/experience-guide for details. 

Bachelor's degree in Art History, Biology, Botany, Conservation, Education, History or Zoology from an appropriately accredited institution and two years of museum or related work

or

an equivalent combination of education and experience.The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina, literally from A to Z. The Arts to the Zoo, and so much else - parks, aquariums, historic sites, archaeology, African American Heritage Commission, science and history museums, the state Symphony, Library and Archives, historic preservation, land and water stewardship, and more. These places, and the ideas they represent, create a shared identity in North Carolina. They provide common ground. Everyone is welcome. The Department's vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state's diverse population, culture, and history. We encourage you to apply to become a part of our team. Check out this amazing video about our Department.  

Division Description: 

The North Carolina Museum of History Division promotes the understanding of the history and material culture of North Carolina for the educational benefit of North Carolinians. Through collections and historical interpretation, its museums encourage citizens and visitors to explore and understand the past; to reflect on their lives and their place in history; and to preserve state, regional, and local history for future generations. The Division is represented by the flagship, the NC Museum of History, and has six regional museums throughout the state.

DNCR selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.

Please be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.

Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.

Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application.

To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.

Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax. Please call the human resources office for assistance.

If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicant The hiring process may take several weeks.

It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

CONTACT INFORMATION: 

N.C. Department of Natural and Cultural Resources

Division of Human Resources

Melissa Riley

109 E Jones

Raleigh, NC 27601

Phone:  919-814-6670 

employment@dncr.nc.gov

Technical issues submitting your application, please call the NeoGov Help Line at 855-524-5627.