Assistant Registrar

Department: Registrar's Office

Status: FTE 1.0, Hourly, non-exempt, Benefits Eligible

Supervisor: University Registrar

Bushnell University Overview

Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. In joining the

staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students. Bushnell is the largest private university in Eugene's vibrant university district, which also includes the University of Oregon. Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities. It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge.

Job Summary:

The Assistant Registrar at Bushnell University reports directly to the University Registrar. The Assistant Registrar processes daily functions crucial to the Registrar's Office including, but not limited to, maintaining student records and academic data, maintaining minor internal and external data requests, and serves as primary backup for the University Registrar on urgent matters and student sub-population needs. The Assistant Registrar must demonstrate a strong desire and ability to serve students, faculty, and staff in advancing the mission of the University to foster wisdom, faith, and service through excellent academic programs within a Christ-centered community.

Position Duties & Responsibilities

Essential position functions:

Providing timely responses to all student and internal requests;

• Maintenance of student records and academic data, including but not limited to;

• Physical file management;

• FERPA permission requests;

• Address changes;

• Name changes;

• Graduation applications;

• Emergency contact information forms;

• Major/minor changes;

• Registration changes;

• Graduation date changes

• Waitlist processing;

• Academic deadline petitions;

• Leave of Absence requests; and

• Withdraws from the university.

• Management of final grading processes;

• Eligibility tracking for student athletes and other extra-curricular activities; and

• Commencement coordination and execution.

Additional support functions for the Bushnell University Registrar's Office could include:

• Producing weekly enrollment reports for campus;

• Serving as Certifying Official for veteran educational benefits;

• Serving as Designated School Official for International students;

• Classroom calendar maintenance (finals, term schedules, non-academic requests);

• Academic Calendar maintenance; and

• Other duties as assigned.

Education/Certifications: Bachelor's degree required, preferably in an area of higher education management and leadership.

Required Knowledge:

• Familiarity with the University's current Student Information System (Jenzabar) is preferred.

• High attention to detail and ability to work independently are required.

• Candidate must be actively engaged in a Christian congregation and able to identify with and support the Bushnell Theological Context for Community statement.

• Professional experience in an institution of higher education is highly desirable, along with evidence of assuming increasing responsibilities.

• Ability to work within the parameters of the Family Educational Rights and Privacy Act of 1974 (FERPA).

• Ability to utilize Windows and Microsoft based software including, Word, Excel, PowerPoint, Teams, etc.

• Experience utilizing e-mail for the purposes of organizational communications.

Skills/Abilities:

• Excellent oral/written communication abilities and organizational skills

• Calm, professional demeanor, ability to work independently as well as in groups

Working Conditions / Special Requirements

• Bushnell employees must have a maturing Christian faith and live in compliance with the duties and expectations as detailed in the Employee Handbook.

• The position requires a strong commitment to multiculturalism and diversity.

• The position requires working in a non-smoking, drug free environment.

• The employee must adhere to FERPA guidelines and student confidentiality at all times.

• All employees of Bushnell are "mandatory reporters" under Oregon law. See http://www.oregon.gov/dhs/abuse/pages/mandatory_report.aspx for specific information.

• The employee must have knowledge of strong office management techniques; operations, procedures, specific rules and precedents of the office; research methods and report writing techniques; record-keeping techniques; operation of office machines including computer equipment and specified software; principles of training and providing work direction.

• The position requires a strong ability to communicate effectively and succinctly, both verbally and in writing, utilizing tact, patience and courtesy.

• Listening skills and the ability to speak and write clearly are essential to this position. Must possess exceptional interpersonal and communication skills.

• The employee must have high personal motivation, with great attention to detail and accuracy.

• This person must project a positive, vibrant and professional attitude in assisting people.

• This person must have high ethics of honesty and confidentiality, with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University.

• This position may require lifting up to 25 lbs, as well as bending, stooping, kneeling.

• This position description is subject to change at any time.

Application Instructions

Bushnell employees are expected to abide by the Theological Context for Bushnell Community Life. Please read this document before continuing.

To be considered for this position, please submit all of the following through the online process:

• Cover letter addressing skills, experience, and knowledge

• CV/Resume

• Personal Statement of Faith that clearly addresses all three of the sections below:

• Section 1: how a maturing Christian faith finds expression in the candidate's personal life, family life, community life, and current church membership;

• Section 2: how the candidate integrates faith into his or her work life; and

• Section 3: the candidate's understanding of and ability to support Bushnell University's Theological Context for Community Life statement.

• Contact Information for three references, one of which must be the applicant's pastor or another appropriate church leader who is able to address the applicant's faith background.

Please include all requested materials. Incomplete application packets may result in disqualification.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Wendy Yamada at 541-684-7204 or wyamada@bushnell.edu.

In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling 541-684-7345. This report is required by federal law and contains policy statements and crime statistics for the university.