Assistant Registrar, #79773

Description

Title: Assistant Registrar

Position Number: 79773

Hiring Unit: HONOLULU CC, ENROLLMENT SVCS, ADMISSIONS & RECORDS

Location: Honolulu Community College

Date Posted: June 28, 2024

Closing Date: July 15, 2024

Band: A

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions:

General funds to begin approximately September 2024, pending position clearance, availability of funds, satisfactory performance and program needs.

Duties and Responsibilities

(Note:

• Denotes Essential Functions)

• *Provide admission and enrollment services to internal and external constituencies, including: serving as an initial point of contact and responding to inquiries from students; maintaining student records, data analysis and reporting, and document review and processing.

• *Assist with the development and implementation of Admissions and Records processes and procedures.

• *Assist with data extractions, reporting, and statistical analysis to support admissions and enrollment activities.

• *Review and process admissions and records office documents including: enrollment verification requests, transcript evaluation, prior learning assessments, transcript generation, add/drop forms and graduation applications.

• *Ensure that the management and disposition of student records are in compliance with all applicable rules, regulations, policies, and procedures.

• *Serve as a Designated School Official with SEVIS to assist in the management of international student affairs to include I-20 issuance/reporting, INS advising and OPT tracking.

• *Assist in reviewing and editing the Honolulu CC catalog and registration guide.

• *Assist with all aspects of the Veterans Administration and military benefits program, including ensuring compliance with all program requirements and timely submission of all required reports.

• *Collaborate with students, campus staff, and the VA to resolve problems relating to overpayment, underpayment, and nonpayment of benefits.

• *Supervises clerical staff and student employees.

• *Assist with training, planning, coordination, implementation, and evaluation of events that promote application and enrollment.

• *Assist with recruitment, coordination and onboarding activities for new, transfer, and returning students. To include orientation, commencement, an relevant workshops.

• *Assist the Registrar with administrative functions within the office, including assisting with the development and administration of the office's operational budget.

• *Assist in training and educating internal and external stakeholders about Admissions & Records processes and policies to ensure understanding of and compliance with relevant requirements.

• Assist with the maintenance of Admission and Records web pages.

• Keeps abreast of current developments in higher education relevant to assigned functions.

• Other duties as assigned.

Minimum Qualifications:

• Possession of a baccalaureate degree in education, business, counseling, social sciences or related field and 2 year(s) of progressively responsible professional experience with responsibilities for student services and/or records in higher education; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Functional knowledge of principles, practices and techniques in the area of student services and/or records as demonstrated by knowledge, understanding and ability to apply concepts and terminology.

• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with student services and/or records.

• Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of student services and/or records.

• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

• Demonstrated ability to operate a personal computer and word processing software.

• Ability to perform work requiring strong analytical and problem-solving skills with strong attention to detail and follow-up.

• Ability to provide excellent customer service.

• Working knowledge of academic policies and procedures, and federal privacy regulations, such as FERPA.

• Ability to be flexible and adaptive in a fast-paced, challenging and ever-changing environment.

• Ability to report to off-campus sites to participate in meetings, presentations, and visitations, etc.

Desirable Qualifications:

• Master's degree in counseling, education, business, counseling, psychology or related field.

• Knowledge of document management, including imaging, storage, retrieval, and complex workflow systems.

• Experience in the collection, analysis, organization, and distribution of information for data-driven decisions.

• Familiarity and knowledge of the United States military and/or Veterans Affairs benefits available to individuals.

• Experience working with community college students with diverse backgrounds.

• Experience working in higher education.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents:

1. Graduate and undergraduate transcript(s) from a regionally accredited institution of higher education showing degree and coursework to date appropriate to the position. Copies of transcripts must be attached to your application to receive credit for degree(s). Original official transcripts will be required at the time of hire. Academic record/grade summaries and diplomas will NOT be accepted. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc. verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant;

2. Cover letter explaining how you meet the minimum and desirable qualifications of the position;

3. Resume; and

4. Names and contact information (including e-mail address) of at least 3 professional references.

Letters of recommendation are optional. Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. The application will be considered incomplete if materials are unreadable. Applications lacking copies of official transcripts will be reviewed based on work experience equivalency to meet MQs. Minimum qualifications must be met by the closing date. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries:

Honolulu Community College

Human Resources Office

honcchr@hawaii.edu

808-845-2398

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

The University of Hawai'i does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities. For more information or inquiries regarding these policies, please refer to the following link: https://www.hawaii.edu/titleix/help/coordinator/

Honolulu Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities: http://uhcc.hawaii.edu/ovpcc/nondiscrimination/. For more information or inquiries regarding these policies, contact Derek Inafuku, Section 504/ADA Coordinator, Honolulu CC, Bldg. 6, Rm. 131-F, Honolulu, HI 96817, (808) 845-9123, dinafuku@hawaii.edu; David Uranaka-Yamashiro, Title IX Coordinator, Honolulu CC, Bldg. 7, Rm. 324, Honolulu, HI 96817, (808) 845-9174, honcctix@hawaii.edu

Agency University of Hawaii

Department Honolulu Community College Address 874 Dillingham Blvd.

Honolulu, Hawaii, 96817

Website http://workatuh.hawaii.edu