Assistant Purchasing Manager

A leading Hotel Developer is currently seeking an experienced Assistant Purchasing Manager with hospitality and design experience to join their team! You will support our purchasing operations, ensuring high-quality products and services for our luxury hotels. If you are a results-oriented professional with a passion for the hospitality industry, a track record of success in procurement, and a desire to be part of a dynamic and innovative company, we invite you to apply for this exciting opportunity!Responsibilities:

• Evaluate, negotiate, and select vendors based on price, quality, delivery, and adherence to specifications.
• Conduct analysis of buying trends, market conditions, budgets, material policies, suppliers, contracts, bids, proposals, and vendor agreements.
• Oversee all activities related to procurement, ensuring efficient processes from intent to purchase through delivery.
• Strategically plan to reduce costs and improve efficiencies, while tracking purchase costs and savings on a monthly basis.
• Manage vendor relationships and expectations to ensure smooth collaboration.
• Conduct thorough product research and facilitate product review meetings.
• Perform inspections to ensure conformance to purchase orders and authorize invoices for payment.
• Issue field observation reports based on inspections conducted.
• Manage workflow, oversee the completion of activities, and effectively communicate progress to stakeholders.
• Provide valuable insights and advice on bid tenders for vendors and large material purchases.
• Collaborate with Designers, Project Managers, Operations departments, and relevant stakeholders for FF&E and material purchases.
• Prepare Request for Proposals (RFPs) for product pricing.
• Draft contracts for FF&E receipt, deliveries, and installations.
• Review vendor proposals to ensure inclusion of tariffs, shipping and handling fees, and transport insurance.
• Verify that vendor proposals align with our standard purchase order terms and conditions.
• Manage procurement for multiple projects, ensuring timely and cost-effective execution.
• Co-lead negotiations for corporate rate pricing, warranty terms, payment terms, and other contractual matters.
• Provide regular reports to the Purchasing Manager and Senior Director.

Requirements:

• Bachelor's degree in Business Administration preferred.
• Minimum of 5 years of purchasing experience in a hospitality or construction environment, with a preference for FF&E purchasing.
• Demonstrated negotiation skills with a proven track record of achieving year-to-year cost reductions and lead time reductions.
• Exceptional flexibility and the ability to successfully manage multiple simultaneous tasks.
• Excellent judgment and independent decision-making abilities.
• Strong analytical, finance, negotiation, project management, and presentation skills.
• Solid understanding of ethical procurement practices.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Advanced proficiency in Excel for generating, illustrating, and managing procurement PO logs, budget tracking, estimates, proposal cost analysis, etc.