Assistant Property Manager

Miami Jewish Health is one of the largest healthcare providers in the southeast focused on our aging population. Our unique continuum of care on our 20+ acre campus located in the Buena Vista neighborhood of Miami, offers services that include short and long-term skilled nursing, a state-of-the art on-site dialysis center in partnership with DaVita, a 32-bed acute-care hospital, an ambulatory health clinic, an inpatient hospice unit in partnership with Seasons Hospice, a memory and research institute specializing in the treatment and support of those living with Alzheimer's disease and other neurocognitive disorders, home health and home care services, and assisted and independent living.

Additionally, we have the largest Program for All-Inclusive Care for the Elderly (PACE) in the state of Florida, with three locations in Dade County and one in Broward County. Lastly and pertinent to this position, on the Pembroke Pines, Broward County campus (Douglas Gardens North) there are 221 (202 PRAC) affordable housing units, 110 LIHTC units under 3rd party management, and there are 400 LIHTC/SAIL units under design/construction.

Job Title: Assistant Property Manager

Job Summary

Performs administrative duties for Property Manager of Douglas Gardens Senior Housing operations. Responsible for providing support for low-income housing programs - completes annual reviews, interim and administrative certifications as well as accurate and complete resident files, logs, and schedules.

Essential Job Functions

• Completes certification of qualification of occupancy for HUD 202/PRAC program. Maintains working knowledge of TRACS processing, EIV, and HUD submission requirements

• Supervises, motivates and trains staff in order to develop a cohesive team at property to ensure quality, professional management

• Produces bid packages in conjunction with Property Manager

• Prepares or assists Service Coordinator with monthly newsletter for residents

• Refers tenants to Service Coordinator and other community resources and agencies for additional assistance

• Conducts move-ins, annual and interim re-examinations and re-certifications of income of tenants. Takes appropriate actions based on results. Responsible for accuracy and privacy of tenant information

• Assists Senior Property Manager with accounts receivable (re: deposits), accounts payable (re: vendor payments) and financial statements

• Participates in department meetings and in-services as necessary

• Completes special projects as assigned

Job Requirements

Education:

• High School Diploma required.

• Associate's Degree in Public Administration, Human Services, Business Administration, any of the three preferred

Experience:

• A Minimum of 5 Years of experience community management experience at an administrative and supervisory level; prior Multi-Family Housing experience, preferably in section 202 housing project-based subsidy.

Licenses/Certifications:

• Certified occupancy specialist or eligible, ability to obtain within 6 months of hire

• Valid Florida Driver's license and proof of insurance

Abilities Required

• General knowledge and experience in management accounting and financial policies and practices

• Knowledge of HUD regulations related to Section 202 programs, Section 504 of the Fair Housing Act, and reasonable accommodation requirements

• Ability to maintain strict confidentiality of all tenant records

• Excellent communications skills, both written and verbal

• Possession of Basic math skills

• Ability to supervise, motivate and train staff

• Excellent problem-solving skills, ability to coordinate multiple projects at once

• Demonstrated organizational and time management skills

• Ability to deal tactfully and positively with employees, and the public, and provide services to low-income, elderly, and disabled individuals

• Ability to operate office equipment, knowledge of standard applications such as Word, Excel, Outlook and PowerPoint

• Must have good interpersonal skills. Must be organized and demonstrate good judgment

• Bilingual (English/Spanish) preferred

Functional Demands

Environment Work Conditions:

• Normal working condition with adequate lighting and ventilation

Infectious Material Exposure:

• N/A

Organizational Expectations

• Ensures that resident's/patient's rights are adhered to

• Demonstrates professionalism and accountability

• Demonstrates a caring attitude consistent with Miami Jewish EmpathicareSM toward MJH residents, patients, family members, employees, and other facility guests

• Demonstrates excellent communication skills

• Ensures confidentiality and security of patients' medical information

• Identifies and utilizes appropriate channels of communication

• Able to speak, read and write English

• Able to think and act calmly to meet unusual occurrences of the job

• Adheres to the organization's Mission, Vision and Values

• Participates in departmental activities, meetings and in-services and follows established guidelines

• Maintains a safe working environment

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

We believe in the power of empathy, the value of relationships and the importance of a life well-lived. Come see why Miami Jewish Health is unlike anywhere you've ever worked before. We offer competitive compensation, medical/dental/vision coverage and a 403(b)-retirement savings plan for eligible full and part-time positions, free on-campus parking, an onsite fitness center and more.

Miami Jewish Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.