Assistant Property Manager

POSITION RESPONSIBILITIES

Responsibilities include but are not limited to:

• Develop and maintain working relationships with tenants and decision-makers

• Coordination and implementation of portfolio-specific tenant outreach programs

• Address tenant concerns quickly, professionally, and economically

• Attend regular meetings with Senior Property Manager and key tenants to review property operations

• Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery

• Review, code, submit and track vendor invoices

• Prepare purchase orders and service agreements

• Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks

• Coordinate tenant survey process, including annual action plan implementation

• Maximize recoverable income on a property-by-property basis

• Prepare tenant billings

• Monitor and collect accounts receivables from tenants

• Work with the Senior Property Manager to develop and manage operations within each respective property budget

• Assist and support the Senior Property Manager in the preparation of monthly property financials

• Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan

• Inspect properties on a consistent basis and make recommendations based upon data collected

• Assist with collection and coordination of market data, including market rents and operating expense estimates

• Coordinate all phases of pre- and post-move in process

• Oversee projects as requested by Senior Property Manager

• Schedule meetings with vendors, and facility maintenance teams as needed

• Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)

• Regularly review receivable reports and follow up on delinquent payments

• Performs other duties as assigned by Senior Property Manager and Regional Property Manager

• Perform all duties assigned to the Senior Property Manager in their absence

• Ability to travel 15%

• Attendance is an essential function of the job

POSITION REQUIREMENTS

• Bachelor's degree in Marketing, Business, Real Estate, Finance, and/or Accounting preferred

• Professional designation from BOMA, IREM, or CCIM is preferred

• Minimum of 3 years of experience in commercial real estate property management

• Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred

• Ability to multi-task and prioritize tasks

• Experience in the analysis of operational and financial data

• Possess strong initiative and sense of personal responsibility

• Ability to establish and maintain rapport with business community and interact with various levels of professionals

• Excellent organizational, written, and verbal communication skills

• Base Salary (based upon, and subject to, candidate experience): $73,000 - $88,000 (plus generous cash incentives)