Assistant Property Manager

POSITION RESPONSIBILITIES

Responsibilities include but are not limited to:

• Develop and maintain working relationships with tenants and decision-makers.

• Coordination and implementation of portfolio-specific tenant outreach programs

• Address tenant concerns quickly, professionally, and economically.

• Attend regular meetings with Senior Property Manager and key tenants to review property operations.

• Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery.

• Review, code, submit and track vendor invoices.

• Prepare purchase orders and service agreements.

• Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks.

• Coordinate tenant survey process, including annual action plan implementation.

• Maximize recoverable income on a property-by-property basis.

• Prepare tenant billings.

• Monitor and collect accounts receivables from tenants.

• Work with the Senior Property Manager to develop and manage operations within each respective property budget.

• Assist and support the Senior Property Manager in the preparation of monthly property financials.

• Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan.

• Inspect properties on a consistent basis and make recommendations based upon data collected.

• Assist with collection and coordination of market data, including market rents and operating expense estimates.

• Coordinate all phases of pre- and post-move in process.

• Oversee projects as requested by Senior Property Manager.

• Schedule meetings with vendors, and facility maintenance teams as needed.

• Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.).

• Performs other duties as assigned by Senior Property Manager and Regional Property Manager.

• Perform all duties assigned to the Senior Property Manager in their absence.

• Ability to travel 15%

• Attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week.

POSITION REQUIREMENTS

• Bachelor's degree in Marketing, Business, Real Estate, Finance, and/or Accounting preferred.

• Minimum of 1 year of experience in commercial real estate property management preferred.

• Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred.

• Ability to multi-task and prioritize tasks.

• Experience in the analysis of operational and financial data.

• Possess strong initiative and sense of personal responsibility.

• Ability to establish and maintain rapport with business community and interact with various levels of professionals.

• Excellent organizational, written, and verbal communication skills.