Ebaldc Oakland , CA 94604
Posted 1 week ago
Emphasizing our historic and continuing commitment to Asian and Pacific Islander communities, the East Bay Asian Local Development Corporation (EBALDC) works with and for all the diverse populations of the East Bay to build healthy, vibrant and safe neighborhoods through community development.
EBALDC is a first-generation social enterprise founded in 1975 that has consistently generated >75% of our revenue from earned income. Our businesses and programs generate revenue to support sustained social impact. We oversee a diverse range of businesses and programs, including real estate development, property management, social services, and professional services, some of which are corporate operations and others are operated as subsidiaries and through partnerships with public and private partners.
EBALDC is dedicated to building a culturally diverse and pluralistic organization committed to working in multicultural communities, and strongly encourages minorities, people of color and women to apply for our employment opportunities. EBALDC is an equal opportunity employer and makes employment decisions on the basis of merit, including the applicant's ability to champion EBALDC mission, values and organizational culture. EBALDC wants to have the best available persons in every job. EBALDC policy prohibits unlawful discrimination on any basis protected by federal, state or local law or ordinance or regulation.
For more about our accomplishments and our mission, please visit: www.ebaldc.org
East Bay Asian Local Development Corporation (EBALDC) is seeking a regular full time Assistant Property Manager located in Oakland, CA.
Summary:
The Assistant Property Manager assists the Property Manager in ensuring the physical, fiscal and social soundness of a property, operating the property in accordance with appropriate lender, tax credit, US Department of Housing & Urban Development (HUD), state or local governmental entities requirements and EBALDC's internal guidelines. The duties of the Assistant Property Manager is identical to the Property Manager and assumes the latter's responsibilities in his/her absence or as directed by his/her Property Supervisor or Director of Associate Director/Property Management.
Key Duties and Responsibilities:
Renting Activities:
Responds to inquiries from applicants
Shows vacant units to prospective tenants
Maintains a waiting list, markets units, and screens applicants for vacancies according to appropriate guidelines
Verifies all income, assets, household characteristics, and circumstances that affect eligibility
Complies with regulations regarding income certifications and other documentation
Prepares and processes leases, security deposit agreements, unit inspections, and forms for incoming residents
Ascertains basic resident information to solve routine problems or determine a course of action in case of emergency
Conducts pre-occupancy orientation for new residents
Completes move-in and move-out procedures
Processes evictions with assistance from Property Manager
Rent Collection:
Collects security deposits and rents when due
Issues receipts for monies collected
Collects late rents and late rent charges
Issues approved rent increases annually
Inputs all transactions in Yardi
Negotiates payment schedules for overdue rent with prior approval of the Property Manager and Property Supervisor
Serves three-day notices when necessary
Property Maintenance & Security:
Ensures the property is maintained and repaired according to standards which, in EBALDC's business judgment, are to the long-term benefit of the property
Purchases supplies, equipment and services as are necessary for operations, maintenance and repairs
Processes and prioritizes maintenance request orders, including basic maintenance tasks to be completed by on-site staff and maintenance problems beyond their capabilities
Arranges for inspections and repairs of all vacant units
Maintains preventive maintenance schedules for the equipment and the building
Maintains information about basic structural data, including the location of fire equipment, water main, sprinkler shutoff valve, gas main, fuse box or circuit breaker, and heat controls
Performs a daily inspection of the property, both on the interior and the exterior, to inspect for age and any problems in maintenance, security, or safety
Performs annual inspections of each unit for needed repairs
Performs building inspections to ensure that the common areas are properly utilized, orderly, and secure
Maintains a sanitary and pest-free living environment
Administration:
Maintains regular office hours and assumes primary responsibility for tenant-management relations
Enforces lease agreements and house rules
Provides emergency on-call coverage
Assists residents to develop an awareness of available community services for counseling, education, recreation and health services
Assists Property Manager in developing specifications and obtaining bids from vendors/contractors to ensure quality work at reasonable costs
Monitors and supervises contracted services and vendors
Assists Property Manager in determining and administering capital improvements and replacement program
Assists Property Manager in preparing and monitoring annual operating budgets
Recordkeeping & Reporting:
Maintains a record of financial transactions with tenants in Yardi
Maintains adequate accounting records, including records for rents and miscellaneous income, records for expenses, and petty cash
Assists the Property Manager in preparing a weekly written report provided to the Property Supervisor summarizing the building operations of the prior week, which should consist of the following : a summary of the week's move-ins, move-outs, rents past due, and actions taken; copies of any incident reports written or correspondence to residents; and other items as needed
Assists the Property Manager with preparing a monthly building report which should include aged delinquency, vacancy, and other pertinent information
Assists in preparing all non-financial lenders reports with assistance from Property Manager
Other Duties:
Provides immediate emergency services for the welfare and safety of the tenants
Meets with tenants for organizational, functional, informational, and relational purposes
Escorts authorized inspection personnel and visitors through the building when necessary
Performs other appropriate duties as assigned
Is available to tenants during EBALDC business hours
Is available for reception of repair persons and authorized inspection personnel
Relates to tenants' needs and communicates support services (e.g., electrician, plumber, maintenance person)
Maintains an office on the premises in a business-like fashion
Participates in department, EBALDC and other staff meetings and activities
Assists in providing interim Management and Administration coverage for throughout organizational portfolio, as needed and directed when projects arise.
Required Knowledge, Skills & Abilities:
High School Diploma and/or General Education Degree
Sound judgment
Ability to work with a wide variety of personalities and deal with them in an effective manner
Basic bookkeeping knowledge
Computer literate in Microsoft Word and Excel
Skills in problem solving with staff and residents
Good written and verbal communication skills
Ability to interact with a wide variety of people - personnel, residents, local agencies, contractors and owner
Ability to take initiative and think independently
Two or more years of Property Management experience, especially in tax credit or other subsidized housing
Experience certifying tenant incomes to meet Section 8 and HUD regulations
Knowledge of low income housing tax credit regulations
Background related to tenant population of building complex (i.e., handicapped, elderly, homeless) preferred
Bilingual in Chinese/ Spanish (ability to read, speak and write) is preferred
Experience with Yardi, preferred
Maintains congenial relationships with all residents, is understanding of and sensitive to cultural background, economic status, those with special needs, and adheres to Equal Employment and Equal Housing Opportunity requirements
Exercises common sense, good judgement, consistency and self-control in day-to-day contact with residents and in other business-related matters
Demonstrates company loyalty and integrity in all financial matters, in reports to supervisors and other management personnel, in relationships with residents and co-workers
Physical Demands:
Approximately 40% of the job is done sitting, 30% standing and 30% walking
Frequently walks, stoops, bends, squats (to retrieve files or pick up debris); climbs stairs, walks on uneven ground, lifts items less than 15 pounds, and reaches at, below, or above shoulder level
Frequent face-to-face interactions with residents/staff/visitors and must speak clearly and articulate with extreme accuracy to give directions, talk on the phone, etc.
Occasionally may lift items 16-50 pounds, push items 20 pounds, climb ladders, kneel, twist, or grasp/pull/carry/push equipment such as janitorial carts, vacuums, brooms, or mops. Must occasionally withstand heights up to the number of stories in the building
Must be able to independently get to all areas of the property (including roof)
Salary Range:
$45,000.00 to $50,000.00 annually
Benefits and Other Information:
EBALDC offers excellent benefit. EBALDC pays up to 100% of employee premiums and 60% of dependent premiums for Medical, Dental, Vision, LTD and Life, EAP, Retirement, Paid Time Off, CA Paid Sick Leave, Holidays and Wellness Days off for all eligible employees.
All candidates will be subject to a background check as a condition of employment
Please NO PHONE CALLS!
EBALDC is an EOE Employer
Ebaldc