Assistant Property Manager

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We've designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people's lives - and we're in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview

The Florida Region is currently seeking an experienced Assistant Property Manager for a commercial portfolio in the Miami area. This candidate will report to the Senior Property Manager and support all functions of the property management team including, but not limited to, administrative and operational services, accounting and financial activities, maintaining tenant relationships, and managing vendors and services.

Responsibilities

• Prepare and send vendor service agreements / contracts, route, and track signatures.

• Assist in selection of vendors and solicitation of bids and proposals.

• Review, maintain, and track certificates of insurance for tenants and vendors.

• Review, maintain accurate and pertinent property information for tenants and vendors.

• Maintain tenant, property and vendor files, records, and correspondence.

• Assist with accounts payable, including, but not limited to, monthly accruals, processing invoices and ensure proper coding and descriptions are used for GL details.

• Assist with accounts receivable, including, but not limited to, monthly billings, aging, rent collection, and preparation of all related documentation.

• Prepare and process monthly tenant billbacks, including utility, after hours HVAC, and similar charges.

• Responsible for the cleaning contractor and performing routine janitorial inspections and ordering supplies. Serves as a coordinator with tenants on cleaning issues, and monitors cleaning contractors' performance to ensure compliance andstandards established in the service agreement are being met.

• Respond to tenant requests and needs.

• Monitor and coordinate maintenance requests with vendors and tenants and resolve any issues.

• Administer and prepare new tenant welcome package with introduction letter regarding, moving policies, insurance requirements, emergency contacts, access cards, maintenance requests, after hours HVAC procedures, and buildingamenities, rules, and regulations.

• Administer and prepare emergency handbooks with response plans and procedures, along with all pertinent property documentation and information.

• Prepare, memos, emails, and other administrative forms, copying, and arrange for courier service and overnight deliveries.

• Open and distribute incoming mail.

• Schedule and coordinate meetings and tenant events.

• Assists with such other administrative, management, property and client related duties as assigned.

Qualifications

Basic requirements and key functional responsibilities of the Assistant Property Manager include, but are not limited to the following:

• 1 - 3 years of experience in management of commercial properties.

• Proficiency with Microsoft Excel and Word.

• Experience with Yardi and/or Avid software preferred

• Some accounting knowledge and skills.

• Good organizational skills.

• Attention to detail and accuracy.

• Strong verbal and written communication skills.

• College degree preferred but will consider candidates with Industry experience.

Workplace Type

On-Site

Our Equal Opportunity Commitment

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting

• 12 weeks of Paid Parental Leave after one year of tenure

• Medical, Dental, Vision Insurance

• Company paid Life and AD&D Insurance

• Company paid Short & Long-Term Disability

• Voluntary Critical Illness and Accident Coverage

• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits

• Wellness program

• Employee Assistance Program (EAP)

Work-Life Balance:

• Competitive paid vacation days

• 2 personal/wellness days

• Paid holidays plus 2 floating holidays

• Annual volunteer day for Day of Giving