Assistant Property Manager

Assistant Property Manager

Atlanta, GA

Who We Are

Anchor Health Properties is a national full-service healthcare real estate development, management, and investment company. We are purpose driven, "pursuing better healthcare through real estate solutions" and on a mission to be the best healthcare real estate firm in the U.S. Leveraging our collective experience and resources, our nimble and thoughtful team of professionals find solutions for our clients that respond to today's healthcare challenges - thinking outside of the "medical office box."

Why Anchor?

Anchor is an award-winning company, recognized on Inc. 5000's Fastest Growing Companies and Inc.'s Best Place to Work list, as a Great Place to Work, and as Revista/HREI's Top Developer of the Year. We remain committed to providing a creative, fulfilling, and supportive work environment where team members can collaborate with others and build value within the communities where we work and live.

When you join the team, you will collaborate with some of the most knowledgeable professionals in our industry. You will have the chance to learn new skills and take on greater responsibilities, while earning competitive pay and benefits.

At Anchor, your perks will include:

• 100% Employer paid medical, dental, and vision insurance for employees, as well as $2k employer contributions to HSA.

• 401k with up to a 4% employer match.

• Generous PTO starting at 15 PTO days annually and 11 paid company holidays.

• Parental Leave, Life Insurance and Short- & Long-Term Disability Insurances to protect you and your family.

• Professional Development Program to help you reach your professional goals!

• Access to Financial Advisor Services, an Employee Assistance Program, and exclusive employee discounts.

Enjoy additional perks including Mental Health Days, team bonding through offsite training summits, employee engagement events, Summer Hours, company-sponsored community service, employee referral bonuses, company provided cell phone and clothing allowance for eligible employees, and more!

If you are looking to join a team that is innovative, collaborative, solves problems, and is outcome-oriented, Anchor may be the place for you.

The Opportunity

As an Assistant Property Manager at Anchor, you will have the opportunity to play a primary role in the day‐to‐day functions of the property management department and the functions of the Property Manager(s) for both on-site and off-site (building) offices. The focus of the job is to support the Property Manager(s) in all aspects of management pertaining to the property inclusive of tenant requests, collections, procedures, cost controls, reporting and enforcement of policies. These activities are to be handled in a manner that will maintain good tenant and owner relations. The Assistant Property Manager will manage their own smaller portfolio of one (1) or two (2) properties under the guidance of their manager and aspire to grow their own property management portfolio to become a Property Manager overtime.

Responsibilities

• General office and phone support.

• Maintain and manage building systems such as; work order system, access cards, electronic building directory, floor directories and suite signage, purchase order logs and update of tenant contact information. Notify and train tenants and building engineers where applicable.

• Drafting memos/letters/emails and/or making phone calls to Tenants related to property notifications, preventative maintenance scheduling, inspections, etc.

• Provides support to the Property Manager including administration of leases, monthly reporting, annual budget preparation and year end operating expense reconciliations.

• Accounts payable coding - proper coding of invoices within the Yardi Software Program, as budgeted, for PM approval.

• Oversees Angus Anywhere work order system.

• Obtain insurance certificates (COI) from tenants/vendors and follow-up on expirations/renewals.

• Responsible for maintenance of Certificates of Insurance tracking system in Angus.

• Assist in the creation, maintenance, distribution and updating of "Tenant Guides" and other helpful resources, for each property.

• Contract creation, execution, filing and cataloging on Anchor intranet site and internal excel control document. Review contract expiration schedule with PM, as well as assist with renewals.

• Assist Property Manager with the preparation of budgets.

• Assist with the preparation, organization, and implementation of other property management functions as required from time to time.

• Assist with tenant collection efforts and assist with delivering any back up to accompany a monthly tenant invoice and aged receivable reconciliations.

• Maintain property records, files and drawings, both electronically on Anchor Intranet shared drive, and physical files as required.

Required Knowledge, Skills and Abilities:

• Demonstrates the strong organizational skills necessary to support multiple property managers with numerous properties.

• Proficient in the Microsoft Office Suite with an emphasis on Excel, Word and Outlook.

• Must be willing and able to travel to various property sites.

• Must be able to work before/after normal working hours at certain peak times.

• Must have experience associated with administrative duties and possess strong attention to detail with the ability to prioritize and juggle multiple job functions.

• Exhibits solid communication skills, with an ability to calmly resolve disputes or complaints.

• Works well with a team.

• Interacts and engages in a friendly manner with potential and current tenants.

• Demonstrates ability to think creatively and independently.

Education and Experience:

• High school diploma or GED required.

• Associate's or bachelor's degree in Business, Management, or Accounting preferred.

• Real estate, property management or customer service experience a plus.

All interested, qualified applicants are encouraged to apply. Please submit your resume to Anchor Health Properties. Applications will be reviewed on a rolling basis, and the position will remain open until filled.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or any other legally protected basis, in accordance with applicable law.