Assistant Project Manager

The Richman Group Of Companies West Palm Beach , FL 33409

Posted 2 months ago

Citrus Construction, a division of The Richman Group of Companies is currently seeking an Assistant Project Manager in the South Florida area.

This position will be based in South Florida (Miami Area), but required to travel to Naples, FL as needed.

  • Position qualifies for a $5000 job relocation package.

Here at the Richman Group our mission is to pursue real estate investment, development and property management opportunities responsibly and with integrity for the benefit of our residents and their communities while optimizing economic returns for our investors, developer clients and partners. The Richman Group intends to maintain its leadership in creating innovative developments and financial structures. Our developments are designed with a concern for the environment and the communities in which they are located.


The Assistant Project Manager is responsible for assisting Project Managers and/or Superintendents in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. Under the direction of the PM, the Assistant Project Manager is expected to take on any/all tasks in the quest to learn all he/she can about construction. The ideal candidate will have 3-5 years of construction experience. A degree in construction management is a plus.


  • Assist the Project Manager and or Vice President in all phases and aspects of the project.

  • Provide support to Field Staff.

  • Follow the Companies Best Practices.

  • Ability to work on multiple projects at the same time.

  • Review and maintain control all of plans and specifications

  • Manage the submittal and RFI Process

  • Manage the Project Closeout Process

Project Set Up: Ensure that proper tools are in place prior to the beginning of a project.

  • Prepare and assist with pre-construction meetings.

  • Review Owner contract and become familiar with terms & conditions.

  • Order temp office, hardware and items needed by the Site Project Management team to start the project.

  • Review Subcontract scope of works and become familiar with terms and conditions.

  • Update and distribute all short interval and overall project schedules. Ensure subcontractors have the most up to date scopes of work. Assist PM and or Vice President in the development of the overall project schedule.

  • Upload, track and distribute plans and plans revisions to ensure that the team is in possession of all current documents

  • Work to obtain all necessary permits as requested by the PM and or Vice President.

  • Review and become familiar with plans and specification related to a project

  • Ability to review drawings and specifications to become completely familiar with the project and identify long lead times and critical path items.

  • Pull and track project permits as needed.

  • Develop a project submittal log and obtain Design team approval.

  • Manage said submittal log and ensure all submittals are processed promptly.

  • Coordinate Project Utilities, including temporary utilities for construction.

Operational Excellence: Plan effectively.

  • Prepare all project meeting agendas and associated attachments as directed by the PM and or Vice President.

  • Attend weekly project meetings as requested by PM and or Vice president and keep detailed meeting minutes for publishing to project team.

  • Draft, submit, and track all RFI's and distribute to all team members as appropriate.

  • Review project logs (RFI's, Submittals, PCO's) with Superintendent on a weekly basis.

  • Coordinate RFI and Submittal responses with the design team

  • Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications.

  • Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and include in project documentation. Inform PM of deficiencies.

  • Collect and distribute coordination drawings from appropriate subcontractors. Review drawings with PM and Superintendent. Set up coordination meetings for PM and or Vice President to chair.

  • Collect subcontractor changes for review by the PM.

  • Review Site safety documents and report deficiencies to PM or Project Superintendent.

Pride in Our Workmanship: Finish well.

  • Distribute all punchlists and the follow-up as necessary to ensure timely completion of punchlist work.

  • Collect all required close out documents for certification.

  • Assemble the close out documents and address non-compliant subcontractor directly for compliance.

  • Obtain all municipal requirements such as as-builts, certifications, affidavits, etc.

  • Assist Project Superintendent with the TCO and CO process.

Relationship Management: Develop critical relationships.

  • Work collaboratively with outside parties (I.e. the design team, etc.) to accomplish client goals.

  • Demonstrate effective relationship building within the project team and throughout the Company. Keep field team members (i.e. Superintendent) informed and active in decision-making.

  • Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times.

Success Factors:

Integrity and Ethics

  • Do the right thing.
  • Makes decisions and acts with the Company's long term interest in mind.

  • Acts with integrity, maintaining the highest ethical standards.

  • Is flexible and changes quickly based on the company's changing needs.

  • Balances the company's needs with those of others including the client, the team, etc.

  • Manages with safety in mind,

Safety in the Workplace

  • No accidents or OSHA violations.
  • Is well versed in the Company's safety program procedures and policies.

  • Consistently follows/enforces the Company's safety procedures and policies.

  • Makes tough decisions to ensure that safety remains on the front and center.

Attention to Detail

  • Thoroughness in accomplishing tasks for concern in all area's involved, no matter how small.

  • Monitors and checks work or information and plans and organizes time and resources efficiently even under the pressure of multiple demands.

Team Player.

  • Works cooperatively with others toward accomplishment of a shared goal as opposed to working separately or competitively.

  • Leverages own strengths and demonstrates understanding of weaknesses in order to most effectively contribute to a project.

  • Knows when to lead and when to follow.

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Assistant Project Manager

The Richman Group Of Companies