Assistant Project Manager **Pending Grant**

Calista Anchorage , AK 99501

Posted 7 months ago

JOB SUMMARY:

The Assistant Project Manager will assist the Project Director in administering a grant from U.S. Department of Education Alaska Native Education - Take Wing "Tengluni" - with the Calista Education and Culture, Inc. and assist in facilitating activities in accordance with the intent of the grant in a timely manner with all the individuals and organizations involved. This position is subject to funding availability and expected to last fulltime until approximately September 2022.

ESSENTIAL FUNCTIONS

  • Review and understand the US Department of Education grant award and requirements to assist the Project Director for compliance, including:

"Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards,"

Education General Administrative Regulations (EDGAR),

"Select Topics in Administering ED Discretionary Grants,"

Complete required training and

other additional requirements related to the grant.

  • With direction from the Project Director, ensure the use of fiscal controls and accounting procedures to insure proper disbursement of and administration of Federal Funds.

  • With direction from the Project Director, communicate regularly with fiscal management staff, granting agency contacts, and those involved with the grant project.

  • Insure that Federal grant funds are used only for those expenditures associated with activities that conform to the goals and objectives approved for the grant project.

  • With direction from the Project Director, monitor and track the grant budget and ensure activities are completed within budget and timeline and in alignment with the Uniform Cost Principles.

  • Conduct regular drawdowns for the grant using the information provided by accounting.

  • Ensure the Calista Education and Cultural, Inc. objectives are managed and met:

Assist with preparing and submitting all grant required documents and correspondence.

Assist with the recruitment and selection of students for the cohorts.

Assist with logistics of the up several school presentations and four student cohort groups participating in three immersions and college visits.

  • Assist with health and safety requirements for any meetings, immersions, gatherings and other related activities are implemented, monitored and reported.

  • Assist with planning, coordinating and conducting meetings, immersions, gatherings, presentations, and trainings with essential attendees and team members.

  • Assist with collection and combine information gathered, disperse to team members, track progress, and ensure completion of grant objectives as scheduled.

  • Assist with semi-annual and annual (narrative and financial) reports for the grant when due.

  • May perform regular drawdowns for the grants in a variety of on-line platforms in accordance with the grant requirements and in coordination with the fiscal management team.

  • Regularly review accounting expenses, revenue, producing financial reports (QuickBooks) and supporting documentation to ensure alignment with grant requirements.

  • Assist with program data compilation and recording a database using a determined method; ensure documents are assembled, organized, tracked, and filed.

  • Work in a constant state of alertness and in a safe manner.

  • Perform additional duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES:

  • Excellent organizational and time management skills with the ability to prioritize, multi-task, and confidentially process and maintain data with accuracy with minimal oversight.

  • Ability to learn and understand policies and procedures and how they relate to Calista Education and Culture's goals.

  • Proficient computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.

  • Proficient in QuickBooks

  • Ability to enter data accurately into databases.

  • Ability to type 45 WPM and use the 10-key by touch.

  • Knowledge of accounts payable and payment processing, terminology, ability to perform related tasks.

  • Knowledge of accounts receivable and invoice processing, ability to perform related tasks.

  • Knowledge of Federal grant management and the Uniform Cost Principles.

  • Ability to process a high volume of data with accuracy and meet various deadlines.

  • Solid understanding of basic accounting principles, fair credit practices and collection regulations.

  • Ability to professionally and effectively communicate with employees, business partners, and clients via written and verbal communication methods.

  • Ability to develop relationships for success of the organization.

  • Excellent interpersonal skills to work effectively and cooperatively with all levels of management and staff.

  • Effective oral and technical written communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.

  • Must be detail oriented; superior organizational, information management, and follow-up skills.

  • Ability to use general office equipment such as fax, phone, copier, etc.

  • Ability to follow a process.

  • Strong professional customer service skills, including active listening, prompt service and follow-up.

  • Excellent analytical skills with the ability to evaluate data and consider decision impact across multiple areas.

  • Strong decision analysis and problem-solving skills; ability to draw conclusions and justify decisions.

  • Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems.

  • Ability to adapt to changes in tasks in the work environment; manage competing demands and change approach to best fit the situation. Must be able to deal with frequent delays, and unexpected tasks as assigned, and effectively plan and organize duties to meet deadlines.

  • Work requires willingness to work a flexible schedule.

  • Ability to read and understand documents such as employee handbooks, safety rules, Company's Standard Operating Procedures (SOPs).

  • Ability to maintain a professional appearance.

  • Ability to operate a motor vehicle in a safe and efficient manner.

  • Ability to work in a Native Corporation multi-business environment.

Job Requirements

QUALIFICATIONS:

  • Bachelor's Degree in Business Management or Finance/Accounting preferred.

  • 5 (+) years experience in related field, and or grant management

  • Valid state driver's license and be qualified to operate a vehicle under the conditions of Calista Education and Culture's Driving Policy.

  • Ability to speak Yup'ik preferred.

  • Ability to pass a drug, driving and background screening.

PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PHYSICAL EFFORT

Frequently: Sitting, Standing, Walking, Bending Over, Pushing or pulling, Talking, Grasping, Lifting 25 lbs. or less, Carrying 25 lbs. or less, Eye/hand coordination

VISUAL ACUITY

Frequently: Distance vision (clear at 20' or more), Color vision (ability to identify and distinguish colors), Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus). Continuously: Close vision (clear at 20" or less), Depth perception (three-dimensional vision, ability to judge distances and special relationships).

MENTAL EFFORT

Frequently: Discriminating colors. Continuously: Thinking analytically, Using effective verbal & written communication, Handling stress & emotions, Concentrating on tasks, Remembering details, Making decisions, Adjusting to changes, Examining/observing details.

ENVIRONMENTAL FACTORS

Frequently: Working w/others, working alone


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Site Project Manager

Calista

Posted 1 week ago

VIEW JOBS 2/21/2020 12:00:00 AM 2020-05-21T00:00 JOB SUMMARY: The Site Project Manager will manage, and control assigned projects, including overseeing field operations, site safety, productivity, schedule, quality work, generating daily reports, and trade contractor and supplier coordination. The Site Project Manager is also responsible for the direct on-site supervision and execution of one or more construction projects. Specific responsibilities include: implementing project and corporate safety policies, managing crew, interaction with the owner's representative, ensuring compliance with the plans, specifications and permits, monitoring budget, updating schedule, tracking quantities and generating daily reports. ESSENTIAL FUNCTIONS: * Work with the Estimator, Project Manager and Project Engineers to plan activities required for construction of the project. * Responsible for on-site safety of the crew, conformance with safety policies, site-specific safety plan and OSHA/MSHA regulations. * Manage on-site crew, including craft employees, engineers and support staff. * Manage subcontractors. Review subcontractor's daily reports and ensure conformance to plans, specifications and subcontract conditions. * Document daily progress. Include production notes, any delays, conflicts, owner interaction, subcontractor interaction, safety compliance, and environmental or quality issues. * Ensure materials, supplies and tools are ordered and scheduled to prevent delays. * Ensure construction of the project is done following company policy and contract specifications. * Maintain current project schedule and project completion documentation and communicate this information to the Operations Manager/Project Manager on a regular basis. * Represent company in project meetings. * Formulate reports including work progress and cost schedules. * Coordinate to assign workers to construction sites. * Assist project manager with cost-to-complete and revenue forecasts monthly. * Travel for work related purposes up to 95% of the time * Work in a constant state of alertness and in a safe manner. * Perform other duties as directed. SUPERVISORY FUNCTIONS: This position supervises project field personnel and subcontractors. Job Requirements KNOWLEDGE, SKILLS, & ABILITIES: * Technical knowledge of various field construction concepts, practices, and procedures. * Knowledge of construction, architectural, and building industry standard operating practices/procedures. * Working Knowledge of fixed pricing contract. * Knowledgeable in the oilfield construction industry. * Skill in organizing resources, establishing priorities, meeting deadlines and general time management. * Skill in managing projects in remote locations. * Experience with scheduling, subcontracts, submittals, quality control and safety. * Ability to create, read, and understand complex documents, construction plans and specification. * Ability to use standard business computer and applications, specifically computer software programs used in estimating (i.e. HeavyBid), Microsoft Office Suite, Microsoft Project, to name a few. * Strong self-motivation and work ethic; ability to work without direct supervision. * Ability to build effective working relationships with customers and organizations; exceptional follow-up skills. * Ability to work productively under pressure. * Excellent analytical and forecasting skills; ability to draw conclusions and justify decisions. * Ability to actively listen and provide high quality customer service. * Ability to do business ethically with customers, vendors, and co-workers. * Ability to provide excellent leadership * Possess excellent verbal and written communication skills. * Ability to work in remote locations for extended periods of time. * Ability to operate a motor vehicle in a safe and efficient manner. MINIMUM QUALIFICATIONS: * Engineering or Construction Management Bachelor's degree; work-related experience and equivalent skills may be substituted on a year-for-year basis. * 10 years' experience in civil construction field management required. * Experience in remote project locations preferred. * OSHA 30 hour, USACE CQM certificate, and Resident Management Sysem (RMS) experience preferred. * Valid state driver's license and qualified to operate a vehicle under the conditions of the Company's Driving Policy. * Ability to pass a drug and background screening WORKING ENVIRONMENT: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Most of the work will typically be spent in the field, with the remainder in the corporate office. Field work requires travel to remote locations via small planes, boats and vehicles. Field work may require extended time living remotely at job sites. Accommodations may be rustic. Brice Civil Constructors has a fast-paced multi-tasking working environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary. PHYSICAL EFFORT: * Sitting * Standing * Walking * Balancing * Talking * Lifting 10 to 25 lbs * Carrying 10 to 25 lbs VISUAL ACUITY: * Distance Vision, Clear at 20' or More * Ability to Adjust Focus (ability to adjust the eye to bring an object into sharp focus) ENVIRONMENTAL FACTORS: * Inside Heat and Cold * Outside Cold Temperatures * Biological Hazards * Chemical Hazards * Electrical Hazards * Heavy Machinery Hazards * Dirty Soil * Dry * Fumes, Gasses, Odors, Dust * Grease, Oil, Mud * Moving Mechanical Parts * Noise * Vibration * Wet/Slippery Floors/Surfaces * Working w/ Others * Working Alone PREFERENCE STATEMENT: Preference will be given to Calista shareholders and their descendants and spouses, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003-2(i). Additionally, Brice Civil Constructors' policy is to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, citizenship or other protected status. When applicable, Brice Civil Constructor's policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. REASONABLE ACCOMMODATION: It is Brice Civil Constructors's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Others duties may be assigned. Calista Anchorage AK

Assistant Project Manager **Pending Grant**

Calista