Assistant Project Manager

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Benefits to eligible employees, include:

• 401(k) plan with matching company contributions

• Medical, Dental & Vision Care

• 8 weeks of paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible Work Arrangements may be available

• Annual Performance Bonus.

• Online platform with +15.000 certified courses available for your professional development.

• Wellbeing platform with personalized programs (yoga, meditation, exercise, meal plans, among others).

• Assistance program for employee and immediate family members (psychological counseling, legal and financial assistance, nutritional guidance).

• Employee recognition program.

• Participation in BRG (Business Resource Groups): Be part of our BRG, which promotes diversity and inclusion within JLL.

What this job involves

We are currently seeking a dynamic individual for the role of Assistant Project Manager to join our team:

• Location: San Juan, Puerto Rico.

• Work schedule: Monday to Friday, 8:00 am to 5:00 pm.

• Work model: Hybrid.

• Contract Type: Indefinite-term.

This role is responsible for overseeing the implementation and execution of construction projects. The successful candidate will be responsible for managing small, ground-up projects, including programming, design, entitlements, bidding, permitting, and construction management. The Project Manager should be proficient in managing projects up to 25,000 rentable square feet (RSF), with the potential to assume responsibility for projects up to 75,000 RSF.

What is your day to day?

• Organize daily work with assigned team leader: Ensure that tasks and responsibilities are properly distributed among team members, set clear goals and deadlines, and provide support and guidance to the team leader to ensure smooth project execution.

• Assist in all PM administrative needs: Handle various administrative tasks such as scheduling meetings, organizing documents and files, managing project documentation, and providing general support to the project manager to ensure efficient and organized project management processes.

• Coordinate sub-contractors bid process: Facilitate the process of identifying, evaluating, and selecting subcontractors for the project. This involves gathering proposals, organizing bid meetings, and collaborating with subcontractors to ensure a smooth bidding process.

• Develop and maintain effective relationships with stakeholders: Foster positive relationships with representatives from occupant organizations, facilities management, information systems, service providers, and other relevant parties involved in the project. This includes regular communication, addressing concerns, and finding collaborative solutions to ensure project success.

• Issue periodic project progress reports: Prepare and distribute comprehensive reports that provide an overview of the project's status, including milestones achieved, challenges encountered, and future plans. These reports help stakeholders stay informed and make informed decisions.

• Review and process subcontractor and vendor payments: Manage the financial aspect of the project by reviewing and processing payments to subcontractors and vendors in a timely manner, ensuring adherence to budgets and contract terms.

• Oversee the full project lifecycle from planning to completion of construction: Take charge of the entire project lifecycle, from initial planning stages to the final completion of construction. This involves coordinating activities, monitoring progress, and ensuring that the project stays on schedule and within budget.

• Manage project budgets and financial analysis: Work closely with the project manager to develop and maintain project budgets, conducting regular financial analysis to track expenses, forecast cash flow, and identify areas for cost optimization.

• Assemble and manage teams of consultants and contractors: Collaborate with the project manager to identify and assemble the necessary team of consultants and contractors for the project. This includes negotiating contracts, managing relationships, and ensuring effective collaboration among team members.

• Provide on-site supervision and ensure project performance criteria are met: Take a hands-on approach by providing on-site supervision to monitor progress, ensure quality control, and troubleshoot any issues that may arise. Additionally, ensure that project performance criteria and objectives are met, meeting client expectations and delivering successful outcomes.

Required:

• Bachelor's degree in Construction Management, Architecture, Engineering, or a related field.

• Proven experience in project management, particularly in overseeing construction projects through all stages.

• Strong understanding of project management principles, processes, and techniques.

• Advanced level of English.

• Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.

• Effective communication and interpersonal skills, with the ability to build and maintain relationships with clients, consultants, contractors, and vendors.

• Proficient in using project management software and tools.

• Strong negotiation and conflict resolution skills.

• Knowledge of local building codes, regulations, and permits.

• Demonstrated ability to work independently and make sound decisions.

• Availability for occasional travel to project sites.

Location:

On-site -San Juan, PR

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.