Assistant Program Manager, Access And Security

Stanford University Stanford , CA 94305

Posted 2 months ago

ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:

Founded in 1891, Stanford University is among the top academic institutions in the country, excelling in a wide range of fields from the humanities to information technology to the health sciences and medicine. The university is located near Palo Alto, 35 miles south of San Francisco, on an 8,800-acre campus.

Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the university community. The Department has an annual operating budget of over $270 million, oversees a 5 million sq. ft. physical plant across the campus, and provides housing for over 13,000 students and dependents, serves over 18,000 daily meals at 30 dining and retail locations and over 300,000 meals at Athletic Concessions events, and hosts 20,000 conference guests annually. Additionally, R&DE comprises 735 FTE staff in the following divisions: the Office of the Senior Associate Vice Provost, Student Housing, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, and a team of R&DE strategic business partners: Finance & Administration, Human Resources, Information Technology and Communications.

"Students (Customers) First" is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day. In R&DE,"Excellence is defined by aligning our strategic goals and performance with our vision."

JOB PURPOSE:

Oversee and manage assigned staff engaged in facilities management or building/equipment maintenance.

CORE DUTIES:

  • Coordinate daily activities of assigned shop(s), including: scheduling and assigning work to staff and directing and leading workers in completing assigned work; monitoring work and project activity progress, making necessary changes; completing performance evaluations of assigned staff; performing quality assurance checks, and coordinating health and safety programs and training.

  • Track budget for area of responsibility, and provide time and workforce needs and estimates to higher level management based on cost analyses, ensuring work is completed according to stipulated price and agreement.

  • Implement, interpret, and manage policies and procedures pertaining to operations and facilities management.

  • Manage service contracts as applicable.

  • Coordinate activities, construction, and renovation with Stanford staff, subcontractors, and/or vendors. Support assigned project activities; ensure compliance with larger unit goals.

MINIMUM REQUIREMENTS:

Education & Experience:

A combination of education, training and experience performing responsibilities similar to those listed above.

Knowledge, Skills and Abilities:

  • Ability to coordinate daily activities including work scheduling, quality assurance, program validation, monitoring of maintenance activities, and supervision of personnel.

  • Demonstrated experience working with subcontractors/vendors and demonstrated ability to monitor project activities and ensure compliance with internal/external regulations.

  • Demonstrated experience analyzing and interpreting policies.

  • Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.

  • Ability to follow written and verbal directions and communicate those instructions to others.

Highly desirable qualifications and experience:

  • Experience and certifications in implementing and managing electronic building access control systems (e.g., Lenel, ASSA ABLOY.)

  • Experience in physical key inventory and distribution.

  • Experience ensuring access is provided and removed per policy and procedures.

  • Experience providing excellent building access service to diverse internal and external customers in a fast paced environment.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

  • Frequently sitting, perform desk-based computer tasks, lift/carry/push/pull objects that weigh up to 10 pounds.

  • Occasionally stand/walk, twist/bend/stoop/squat, grasp lightly/fine manipulation, use a telephone, lift/carry/push/pull objects that weigh up to 11-20 pounds.

  • Rarely kneel/crawl, climb (ladders, scaffolds, or other), reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

    • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

  • Requires 24-hour response availability seven days per week for emergency situations.

  • May be exposed to noise > 80dB TWA.

  • May working at heights 4 - 10 ft.

WORK STANDARDS:

  • Interpersonal Skills:
    Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Additional Information

  • Schedule: Full-time

  • Job Code: 4361

  • Employee Status: Regular

  • Grade: I

  • Requisition ID: 86240

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JOB PURPOSE: Oversee and manage assigned staff, including other supervisors/managers, engaged in facilities management related to building access, security, and after-hours response to facility needs. Participate in department/unit strategic management. 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Ability to conduct job site inspections to ensure compliance. * Demonstrated ability to work and communicate effectively with others. * Demonstrated experience managing service contracts. * Demonstrated experience developing and managing budgets. * Demonstrated experience planning, developing, and implementing programs. * Ability to interpret planning specifications, documents, working drawings, and related reports. Additional Knowledge, Skills, and Abilities (Highly desired) * Experience in implementing and managing electronic building access control systems (e.g., Lenel, assa abloy). * Experience in physical key inventory and distribution. * Experience ensuring access is provided and removed per policy and procedures. * Experience providing excellent building access service to diverse internal and external customers in a fast paced environment. 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Assistant Program Manager, Access And Security

Stanford University