Assistant

Want to join a fast-moving company, work among convivial teams, and take part in the global growth strategy of one of the most prestigious and comprehensive portfolios in the wine & spirits industry? We are looking for an Assistant for the General Management Team!

Key Responsibilities: To support the Chief Executive Assistant in their role

• Organise and schedule travel, meetings, conferences and events as instructed by the Chief Executive Assistant

• Meeting + lunch & logistics (book meeting rooms & liaise with Facilities where necessary, book private dining rooms & liaise with Baxter)

• Reconfirm external meetings, lunches, dinners - book restaurants and advise

• Proactively organise travel logistics (taxis, hotels & etc) and admin (visa requests & etc) & follow-up with attention to details

• Manage relationships in confidence on behalf of the Chief Executive Assistant including key stakeholders in other affiliates, staff and external parties

• Accounts management using E@syBuy - raising purchase orders, invoice payments & tracking budgets / expenditure - draft Last Estimates

• Expenses for the Chairman & CEO on a monthly basis

• Correspondence including replies to various requests (sponsorship, donations, invitations, etc) + occasionally proof-reading French

• Strategic calendar cross-check

• Keep strategic & ExCom calendars up to date

• Manage subscriptions

• Collect parcels / mail from reception / mailroom

• Welcome visitors

• Arrange DHL / couriers & etc

• Ad-hoc copying, scanning, digital filing, document production, binding etc

• There may be some personal organisation

Key skills required:

• Strong attention to detail with the ability to work calmly under pressure and to tight deadlines while retaining a sense of perspective - and humour!

• Bright, flexible, quick learner with the ability to prioritise workload & juggle several subjects at the same time - can work independently & self-manage, but does not hesitate to seek guidance where necessary

• Well-presented with proactive, can-do attitude

• Focus - avoids being side-tracked by less important issues,

• Confidential & discrete and does not succumb to 'leakage'

• Listens actively and asks questions to clarify when anything is unclear

• Excellent interpersonal communications skills including strong oral and written skills in English and French (French native)

• Comfortable with figures

• Actively seeks out additional tasks or assignments to utilise their time to maximum effect

• Recognises that even the smallest of tasks should be reputation enhancing

• Looks ahead to join the dots

• Collaborative team player comfortable in back-office/admin role, reporting to Chief Executive Assistant

Qualifications and experience:

• Minimum 10 years experience

• Ideally working in global organisation with experience of working across multiple markets

Location: Paris

Wait, there's more…

We offer you an outstanding and collaborative workplace that embodies our sharing & conviviality culture, the possibility to work from home (2 days a week), a very complete mutual insurance, an attractive compensation including profit-sharing, the possibility to train daily, employee events…

Pernod Ricard values diversity and solidarity within its organization and in its relations with stakeholders. Our recruitment methods focus on skills, and we welcome all types of talents.

Job Posting End Date:

Target Hire Date:

2024-07-01

Target End Date: