Assistant Payroll Supervisor (Nboe)

Assistant Payroll Supervisor (NBOE) JobID: 1863

Position Type:

Non Instructional

• All Titles/Assistant Payroll Supervisor

Date Posted:

6/6/2024

Location:

Human Resource Services

• 404

Additional Information: Show/Hide

NEWARK BOARD OF EDUCATION

HUMAN RESOURCE SERVICES

765 BROAD STREET, NEWARK, NEW JERSEY 07102

ROGER LEÓN, SUPERINTENDENT

ASSISTANT PAYROLL SUPERVISOR

Office of Payroll

(Pending availability of funds and Board of Education approval)

The Superintendent invites qualified and interested persons to apply for the position of Assistant Payroll Supervisor within the Office of Payroll.

This title is governed by the New Jersey Civil Service Commission; meaning that a candidate for the position will be placed as a provisional employee. At a later date the candidate will be required to take an examination administered by the Civil Service Commission. Candidates must score and rank high enough on this examination in order to remain in the position as a permanent employee.

DEFINITION: Under direction, assists the Payroll Supervisor in supervising and coordinates activities of workers engaged in preparing payrolls; does other related duties as required.

NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

QUALIFICATIONS AND REQUIREMENTS

• Three (3) years of experience in the preparation of payrolls.

• Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

BASIC FUNCTIONS AND RESPONSIBILITIES

• May assist in supervising and coordinating activities of workers engaged in processing time cards, compiling payroll statistics, maintaining payroll control records, recording hours of work, and calculating payrolls.

• Reviews personnel records to determine names, rates of pay, and occupations of new hires, and changes in wage rates and occupations of employees on payroll, and records on payroll register.

• Directs computation of differential pay according to policy.

• May assist in supervising the examination and analyses of all regular and supplemental payrolls submitted by various departments for payment to ensure accuracy of figures, correctness of entries, that deadlines are met, and for compliance with established payroll procedures.

• May assist in directing compilation and preparation of other payroll data such as pension, insurance, bond purchases, and credit union payments.

• May assist in coordinating and processing applications or enrollment in pension system, health benefits program, dental insurance and drug prescription plan, and so forth.

• May assist in reviewing and approving payroll deductions.

• May assist in recording and processing all payments made to various health plans.

• Interprets policies and government regulations in connection with payroll procedures.

• May assist in directing preparation of government reports.

• Checks preparation of annual tax withholding statements for accuracy.

• Analyzes payrolls for accuracy before extensions are made.

• May assist in organizing assigned supervisory payroll preparation work methods.

• Checks and certifies payroll information for completeness and accuracy, prepares work for pay periods and supervises analysis of pay and attendance records for each period.

• Prepares work for pay periods and supervises analysis of pay and attendance records for each period.

• May assist in supervising the changes on individual pay resulting from overtime, absence, leave of absence, union dues, tax changes, social security and pension deductions, hospitalization and group life insurance deductions, and garnishees and attachments to ensure proper notations.

• May assist in balancing total payrolls for all departments with accounts payable for posting to the general ledger.

• May assist in maintaining and supervising maintenance of a payroll account system.

• May assist in preparing payroll schedule for distribution of paychecks.

• May assist in coordinating all payroll activities with other organizational units and with the payroll computer center or facility.

• Prepares payroll input for data processing, verifies payroll output, and determines the cause of and remedies errors in coding or inputting.

• May assist in preparing information for preparation of the personnel budget by itemizing all positions that appear on payroll together with the account number and notation of all vacant account numbers.

• May assist in preparing statistical reports concerning such items and information for overtime expenditures and funds left for future overtime work and other notations of expenditures for control of personnel budget.

• May assist in maintaining salary increment control, advises employees concerning increments.

• May assist in maintaining employee time sheets and payroll registers.

• Maintains liaison and correspondence with various agencies, answers questions concerning employees and employee records.

• Answers questions concerning employees and employee records.

• May assist in determining work procedures, preparing work schedules, and expediting workflow of the unit.

• Issues written and oral instruction to subordinates.

• May assign duties and examine completed work for exactness, neatness, and conformance to policies and procedures.

• Studies and standardizes procedures to improve efficiency of subordinates.

• Maintains harmony among workers and resolves grievances.

• Instructs and trains workers.

• Recommends to higher levels of management the hiring and discharging of workers.

• Prepares correspondence.

• Maintains records of a confidential nature

• May prepare statistical, quarterly payroll, and other reports which require interpretive treatment and contain findings, conclusions, and recommendations.

• May assist in supervising compilation of reports of various types and in reviewing and approving them before submission to higher levels of management.

• Interprets and explains organization rules, regulations, policies, and procedures through correspondence, personal interviews, and telephone conversations.

• May assist in organizing and assigning work and in developing effective work methods.

• Reviews, checks, and certifies reports, applications, and other documents for correctness where difficult determinations are concerned.

• Interviews and transacts business with persons who may call at the office

• May assist in the planning and revision of clerical procedures and office routines.

• Receives, reviews, and adjusts complaints.

• Prepares requisitions.

• May compile data for budgets and reports.

• May make special studies of certain operations and report findings.

• Makes decisions requiring knowledge of the organization.

• May assist in maintaining, classifying, indexing, and cross-referencing records and files.

• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

• Perform other duties and tasks as assigned by Supervisor.

KNOWLEDGE AND ABILITIES

• Knowledge of the law, rules, regulations, and procedures involved in the preparation of payrolls.

• Knowledge of tables, charts, listings, calculations, schedules, and pay scales applicable to the preparation of payrolls.

• Knowledge of withholding tax procedures and other procedures and regulations pertaining to other types of payroll deductions.

• Knowledge of supervisory techniques.

• Knowledge of standard automated data processing methods for preparing payrolls.

• Ability to interpret and apply law, rules, and regulations pertaining to payroll preparation.

• Ability to solve substantive technical payroll problems.

• Ability to deal with other organizations on payroll procedural matters.

• Ability to work with figures and make accurate calculations.

• Ability to apply payroll, personnel, budget, and accounting codes, rules, regulations, and instructions used in payroll processing.

• Ability to adapt quickly to changes in payroll procedures and regulations and to interruptions and emergency conditions.

• Ability to maintain accurate payroll statistical records and files.

• Ability to comprehend established office routines and rules and regulations of complexity.

• Ability to prepare correspondence and a variety of payroll reports.

• Ability to organize assigned work and develop effective work methods.

• Ability to give assignments and instructions to individuals and groups.

• Ability to supervise the maintenance of records and files.

• Ability to use discretion and selectivity in using a large number of available guidelines, in recognizing possible alternative actions when these are not prescribed or readily apparent, and in recognizing problems requiring other than clerical decisions or actions.

• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

• Ability to read, write, speak, understand, or communicate in English to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.

• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

REPORTS TO: Department Head

SALARY, EMPLOYMENT PERIOD AND UNION AFFILIATION

• Salary Range: $71,645 - $90,018

• Employment Period: Twelve (12) month

• Union Affiliation: Local 32

HOW TO APPLY

Newark Board of Education only accepts electronic applications.

OPENING AND CLOSING DATE

Opening Date: June 6, 2024

Closing Date: June 19, 2024 or Until Filled

THE NEWARK BOARD OF EDUCATION IS AN

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER