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Assistant Office Manager - Aurora Driver License Office (Tech IV)

Expired Job

State Of Colorado Denver , CO 80208

Posted 1 week ago

Department Information

Why Work for Colorado?

Meaningful Service in Colorful Colorado

It's no secret that we live here because Colorado is beautiful. We are rich in natural, colorful beauty in a stunning landscape that includes the highest sand dunes in North America to 54 mountain peaks over 14,000 feet. Not only do we have one of the most unique and varied natural landscapes in the nation, we have a diverse heritage in history, lifestyle, and culture that is reflected in our devoted State of Colorado workforce.

When You Work With The State Of Colorado,

You Will Find Meaningful Work In Public Service To Colorado And Its Citizens

As the largest employer in the state, the State of Colorado offers a wealth of career opportunities. In fact, we have over 25,000 state government professional, technical and service positions within over 50 agencies. Each position makes a difference by helping people, enhancing our livelihood and making Colorado a better place to live. No other Colorado-based employer is as dynamic and nowhere in Colorado will you find so many opportunities with one employer. A career with the State of Colorado also puts you on a rich and rewarding professional path. Whether you are looking for "a stepping stone" to launch your professional life, growing a long-term career or changing career paths, you'll find jobs in dozens of fields.

Colorado Department of Revenue

The Colorado Department of Revenue (CDOR) employs approximately 1,300 hard-working and dedicated employees throughout Colorado. We can be seen performing functions as varied as auditing and collecting taxes, issuing driver licenses and motor vehicle titles, marketing lottery products, enforcing liquor laws, and regulating gaming, horse racing, marijuana, and the auto industry and assisting the citizens of our state.

The Colorado Department of Revenue will provide quality service to our customers in fulfillment of our fiduciary and statutory responsibilities while instilling public confidence through professional and responsive employees.

At CDOR, we value:

  • Communication

  • Dedication

  • Ownership

  • Responsible Government

Our department values being effective, efficient and elegant. That means doing the right thing, achieving the best outcome and delivering the best customer experience with each interaction.

Effective

  • Measure every aspect of government to be sure it's doing what it's supposed to do and to look at outcomes to judge whether our programs are successful.

Efficient

  • Deliver services in ways that are timely and effective including identifying waste and duplication and measure for efficiency.

Elegant

  • Deliver state services in a way that elevates both the state employee and the person receiving state services.

The Department of Revenue also offers:

  • Distinctive career advancement opportunities throughout the State system

  • Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, State Defined Contribution plan plus 401K and 457 plans

  • Medical and dental health plans

  • Paid life insurance

  • Automatic short-term (and optional long-term) disability coverage

  • 10 paid holidays per year plus generous personal time off

  • ECO PASS offered at a reduced cost (in some locations)

  • Excellent work-life programs, such as some flexible work schedules, training opportunities and more

Division of Motor Vehicles (DMV)

The Division of Motor Vehicles (DMV) provides services used by nearly every citizen of the State. Colorado citizens utilize identification, driver, and vehicle services at State and County offices to obtain identification cards, driver licenses, vehicle registrations, titles, and other related services. Additionally, the DMV licenses and provides oversight of private businesses and government organizations that provide driver and emission testing services. Finally, the division works closely with other state agencies and programs to provide information and education to serve the public and encourage voluntary compliance.

Description of Job

The employees in these positions ensure compliance with Colorado Revised Statutes and Federal laws, Department policies, rules and procedures in the issuance of Colorado documents to qualified applicants; with the primary goal of ensuring the integrity of all documents issued to Colorado residents. These positions function as the primary point of contact to customers at the State of Colorado Driver's License facilities across the State of Colorado, and as such are considered high volume customer service related positions.

Duties: This position is the assistant office manager of a driver's license office. Duties include, but are not limited to:

  • Assists the Office Manager to adjust resources and personnel, as needed, for maximum effectiveness;

  • Provide input and assist with New Performance Plan Year evaluations; as well as quarterly; mid year; and final employee performance evaluations. May also be required to discuss employee performance matters and prepare documentation;

  • Handles and resolves customer complaints;

  • Processes complicated, or more difficult applications;

  • Operates as the floor lead, relieving employees for breaks; monitors work flow; monitors employee schedules, etc.;

  • Assist with Accounting duties, such as: daily deposit, reconciling employee cash/credit card receipts; verification of funds; employee cashiering;

  • Performs all functions of line staff, including issuing documents, performing drive tests, etc., when business dictates.

  • May be required to travel to another DLO to assist with daily operations

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

Four years of work experience in a public-facing, technical customer-service or regulatory environment.

Substitutions:

A bachelor's degree from an accredited institution in a field related to the position will substitute for the required experience on a year of year basis.

Preferred Qualifications:

Preference will be given to applicants with:

  • 2 or more years direct supervisory experience leading a workforce interacting with the general public

  • 2 or more years department management experience, establishing performance goals and evaluating workforce performance

  • 2 or more years experience in a regulatory environment or technical customer service workplace serving the general public

  • Intermediate to advanced computer and data entry skills

  • Driver License System (DLS) Certified

  • Basic Operator Skill Training (BOST) Certified

ADDITIONAL SPECIAL QUALIFICATIONS:

The qualified applicant will possess the following additional special qualifications:

  • Successfully completed and passed required Driver License Fundamental (DLF) training & certification; or successful completion of Driver License Fundamental (DLF) training and certification within the first year in position.

  • Successfully completed and passed required Basic Operator Skill Training (BOST) training & certification: or successful completion of Basic Operation Skill Training (BOST) training and certification within the first year in position.

  • Actively conducting drive tests

NECESSARY SPECIAL REQUIREMENTS/CONDITIONS OF EMPLOYMENT:

  • Colorado Fingerprint-based Criminal History Record Check Requirement: At the time of onsite interview, applicants to this position are required to submit fingerprints and authorize the hiring authority to complete a fingerprint-based criminal history record check through the Colorado and Federal Bureau of Investigation; pursuant to Colorado State Law 42-1-244 C.R.S. (2015). The department may use this information to make employment decisions concerning such employees.

  • Applicants must be at least 21 years of age

  • Applicants must possess and maintain a valid unrestricted State of Colorado driver's license at the time of application (out of State Driver's Licenses will NOT be accepted)

  • Employees may be required to work non-traditional work hours, such as extended office hours in some locations; evenings and/or weekends to accommodate customers

DOR REQUIRED SKILLS & COMPETENCIES:

Competencies required for all DOR positions include excellent communications skills (both oral and written), interpersonal skills, the ability to follow written and oral instructions, the ability to multi-task, the ability to work with confidential information, the ability to work in high-stress environments, and the demonstrated ability to assist customers in an effective, efficient, and elegant manner.

The following are conditions of employment with the Colorado Department of Revenue:
1.All employees must be current with their Income Tax filings and payments with the State of Colorado. This includes successfully passing a pre-employment evaluation of your tax records/accounts.
2.Applicants must agree to provide reference information and sign a waiver of liability in order to be considered for DOR jobs.
3.All DOR positions require successful completion of a background investigation prior to appointment. Background checks may include criminal, financial, traffic, civil, education, and/or experience checks or any other checks related to the assignment. Movement within the department to a different position may be cause for requiring additional background checks. Refusal to participate in the background check process will disqualify a person from employment with DOR. In addition, false, incomplete or inaccurate information, including failure to disclose a material fact during this process, may be grounds for disqualification from employment and/or your name being removed from the eligible list.
4.Department of Revenue employees are prohibited from "...exercising any regulatory control over any organization at which the employee was formerly employed or associated for a period of three years from the employee's last employment with such organization..." Prior employment, as it may be covered by this policy, will be considered in the hiring process.
5.Effective January 1, 2005, newly hired employees should be aware that employment with a state government employer offering public pension plans may cause a potential reduction of future Social Security benefits. The Department of Revenue is such an employer.
6.Employees in positions designated as overtime eligible under FLSA provisions (non-exempt), must be willing to accept compensatory time off in lieu of cash compensation for overtime work performed.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

E-MAIL ADDRESS:

All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Include a working email address on your application; one that is checked often as time sensitive correspondence WILL take place via email. Exam information or notification will take place via email; check your email frequently. Please include your current e-mail address on your application and set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

APPLICANT CHECKLIST:

Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Applicants MUST submit

  • Cover Letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job (late submissions will not be accepted)

Complete Applications must include the following documents:

  1. A complete CDOR Application for Announced Vacancy (Submit online using the link in this announcement)
  2. A complete Supplemental Questionnaire (Submit online as part of your application)
  3. A Cover Letter with a Written Narrative. The written narrative should describe your interest in this position and specifically how your education, abilities, skills and experience relate to the requirements, responsibilities and competencies listed in the job announcement. (Attach to your online application, late submissions will not be accepted)

MINIMUM QUALIFICATIONS AND COMPARATIVE ANALYSIS:

  • The application will be used to determine if the applicant meets the Minimum Qualification requirements.

  • The application, cover letter/letter of interest, and supplemental questions are the first step in the comparative analysis process and will be used to determine whether an applicant will move on to the next step in the process. They may also be used to determine the top group to be invited for further testing, the applicant's rank or establish an eligible list.

Part of, or the entire comparative analysis for this position, may involve a review of the information submitted in the application material, including the answers to the supplemental questions. Therefore, it is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement, as well as the special and/or preferred qualifications. List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment. Under "Duties," describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities as they relate to the job for which you are applying. Be complete and specific in detailing of duties. Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire. "See resume" statements will not be accepted in lieu of a properly competed application. Failure to include adequate information or follow instructions may affect the applicant's score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants. Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.

Years will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated (i.e. 30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit).


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Assistant Office Manager - Aurora Driver License Office (Tech IV)

Expired Job

State Of Colorado