Assistant

Nomura Overview:

Nomura is an Asia-headquartered financial services group with an integrated global network spanning over 30 countries. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its four business divisions: Retail, Asset Management, Wholesale (Global Markets and Investment Banking), and Merchant Banking. Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Nomura Services India, (Powai) supports Nomura's businesses around the world. Powai' s world class capabilities in trading support, research, information technology, financial control, operations, risk management and legal support have played a key role in facilitating Nomura's global operations and are an integral part of Nomura's global expansion plans. The Powai operation is a critical part of the platform to support the growth of Nomura's global business

Division Overview:

Nomura's Global Markets Division handles client transactions for financial institutions, corporates, governments and investment funds around the world. We act as market makers, trading in fixed income and equity securities, including currencies, interest rates and credit in cash, derivatives and structured products. We have taken market-leading positions across the globe by leveraging the strength of our talent, client relationships and technology.

Business Overview:

Global Markets (GM) Powai team is an extension of regional Global Markets (Front Office) teams supporting Rates, FX, Credit, Equities Securitized Products and International Wealth Management (IWM) businesses. The division in Powai provides support for a range of activities like structuring, research, quantitative modelling, sales and trading support, pricing and balancing, product development, business management and strategy. Powai is a critical part of the platform to support the growth of Nomura's global business

This particular role of Admin Assistant is to work closely with the various Business Unit heads and their teams within the Global Markets Division. She/he will be part of the three-member Global Markets Admin Assistants team.

Position Specifications:

Corporate Title

Admin Assistant

Functional Title

Admin Assistant

Experience

2 - 6 years of relevant experience

Qualification

Graduate. Prior educational background in Finance would be an added advantage.

Requisition

.

Roles & Responsibilities:

We are seeking a dynamic organized and efficient Administrative Assistant to work closely with the various Business Unit heads and their teams within the Global Markets Division. She/he would be part of the three-member Global Markets Admin Assistants team. The ideal candidate will be responsible for managing administrative tasks, coordinating schedules, and ensuring smooth office operations.

• Responsible for a broad variety of administrative tasks for the department

• Admin tasks relating to new joiners/leavers/transfer cases

• Manage Joiner/Leaver checklists

• Coordinate and assist in the smooth on-boarding of new employees, including creating welcome messages, raising various application requests and following up on approvals

• New joiner set-up includes raising various access requests, assigning desks, coordinating with IT for PC/Phone set-up and assist in various other on-boarding tasks

• Contribute to various divisional-level activities such as

• Attendance tracking and leave request monitoring

• Business Continuity related tasks such as call tree, infra arrangements, etc.

• Making requisite arrangements for employee engagement activities and various team events or department events; includes conference room bookings and arranging catering as required

• Coordinate with IT to resolve IT issues impacting the broader team

• Manage internal desk booking system to assign desks and coordinate desk moves

• Managing inventory of the assets for the team

• Coordinate approvals for shift allowance

• Get trained on various internal online tools and educate staff on the same if required

• Travel, T&E, Purchase Requests

• Prepare detailed travel itineraries for senior management and manage travel expense reports

• Coordinate with division-wide travellers, HR and travel desk to make necessary international/domestic travel arrangements such as hotel & airline booking and arranging forex etc.

• Check Travel and Expenditures submitted by staff and help staff to raise various other T&E requests such as internet reimbursement, CFA fees etc.

• Manage various purchase requests by requisitioning the same through internal systems and follow-up as necessary with various functions

• Visitors

• Manage the organisation of special events, dinners for visitors, etc.

• Greet and provide administrative assistance to visitors from other offices

• Executive Support to various BU heads

• Manage complex calendars for senior management

• Requires coordinating with various stakeholders across different time zones

• Checking deadlines of upcoming tasks and announcing them to management for appropriate action

• Contribute to the development of internal processes and procedures

• Manage, lead and assist the team in various projects/tasks and communicate and manage dependencies affecting the deliverables

Skillsets Required:

Mandatory

Desired

Domain

• Proficiency in MS Office Suite (Outlook, Excel, PowerPoint and Word)
• Ability to quickly learn various internal online tools
• Proven ability to work with multiple deadlines, multiple priorities and multitasking
• Ability to maintain confidentiality and handle sensitive information
• Impeccable verbal and written communication skills
• Relationship Management and knowledge of employee engagement best practices
• Analytical skills with attention to details
• Flexibility (Openness to Change) - Adapts effectively to changing plans and priorities
• Knowledge of advanced excel & PPT is desirable, Tech Savvy
• Interest and basic understanding of financial products
• Willingness to occasionally work on weekends when required